Associate, Regional Operations

KIPP Schools; New York (NY); Hybrid; USD 65,000 - 79,000; Full time

Job summary

KIPP Public Schools seeks a Regional Operations Associate to support regional operations and programmatic initiatives. This role involves tracking key projects and ensuring smooth administrative operations. Ideal candidates are organized, detail-oriented, and passionate about education. The position offers a salary range of $65,000-$79,000 and various benefits, including flexible PTO and wellness programs.

Benefits

25 holidays plus 18 days of flexible PTO

100% paid parental leave

100% coverage of medical/dental/vision plans

Wellness benefits including fitness reimbursements

401K retirement plan with 4% match

Qualifications

• 0-2 years of work experience in education and development/fundraising.
• Proficiency with Microsoft Office tools.
• Self-starter with strong initiative.

Responsibilities

• Track progress on regional and programmatic initiatives.
• Assist with special projects and logistics for regional meetings.
• Maintain accurate data entry and record-keeping for operations.

Skills

Attention to Detail

Organizational Skills

Analytical Skills

Communication Skills

Education

Bachelor’s Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company Description

About the Organization

KIPP Public Schools is a national network of tuition-free public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are a network of 278 schools, nearly 16,500 educators, and nearly 190,000 students and alumni.

Our mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Our vision: Every child grows up free to create the future they want for themselves and their communities.

The KIPP Foundation is a nonprofit organization that supports KIPP public charter schools across the country. The KIPP Foundation helps to develop outstanding educators to lead KIPP schools; provides tools and resources for excellent teaching and learning; promotes innovation; and facilitates the exchange of insights and ideas across KIPP and other public schools and organizations.

About Our Values:

Excellent Results for Students: We value results over effort and know that our work is not finished until all students thrive. We maintain high expectations for self, team, and students. We drive outcomes by operating with agility, removing barriers, differentiating support, and prioritizing student-centered solutions—especially for those at the margins.

Collective Impact: We are one team. We win together. We embody a one-team mindset by working collaboratively across teams, aligning goals, and leveraging the strengths of all teammates. We build trust-based relationships and ensure inclusive decision-making by engaging those closest to the work. We provide clarity through simple, repeatable systems and goals that enable transformational outcomes.

Courageous Action: Our belief in what we can achieve is unwavering, fueling our optimism and commitment to overcome any challenge. We demonstrate an unwavering belief in students' potential and a commitment to addressing systemic inequities. We approach challenges with resilience, a solutions-focused mindset, and adaptability. We foster a psychologically safe environment centered on trust and accountability where feedback is encouraged. We leverage data to reflect on progress, own setbacks, celebrate successes, and continuously improve to maximize impact.

Job Description

About The Position

The Regional Operations Associate plays a key role in supporting the execution, tracking, and coordination of regional operations and programmatic initiatives across KIPP’s network. Reporting to the Senior Director of Network Performance, this role is responsible for maintaining accurate records, tracking progress on key projects, supporting communication efforts, and ensuring smooth administrative operations that enable effective planning and execution across regions.

As part of the Office of the President (OOP) Team, the Regional Operations Associate ensures that regional data, records, and operational processes are maintained with precision and that programmatic coordination efforts are well-organized and aligned with KIPP’s strategic priorities. This is an execution-focused role requiring strong attention to detail, organization, and administrative coordination to support regional and programmatic teams.

Responsibilities

The Regional Operations Associate will support key workstreams by executing assigned tasks and maintaining structured processes to ensure efficient regional operations and programmatic coordination.

Project & Progress Monitoring

• Track progress on key regional and programmatic initiatives, maintaining updated records and timelines.

• Assist with special projects, such as regional communications, regional support execution, and board management, by managing logistics and tracking key milestones.

• Support the coordination and execution of regional meetings, goal-setting processes, and planning sessions.

Administrative & Logistics Support

• Schedule meetings, manage calendars, and coordinate logistics to ensure smooth execution of regional operations.

• Assist with expense reporting, travel coordination, and event logistics as needed.

• Prepare and organize materials for meetings, events, and planning sessions to ensure all necessary documents are available and accessible.

Knowledge Management & Data Entry

• Maintain accurate data entry and record-keeping for regional and programmatic work.

• Support document organization and filing, ensuring that records are kept up to date and easily retrievable.

• Assist in managing shared systems for knowledge management, ensuring all documents and resources are stored properly.

• Provide support in compiling data-based updates for regional leaders, ensuring clarity and accuracy.

This role is ideal for someone who is highly organized, detail-oriented, and proactive in ensuring that regional operations and programmatic coordination efforts are executed efficiently and effectively.

Qualifications

Skills and Mindsets

• Mission and Student Focus: Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)

• Achievement & Outcomes Orientation: Demonstrated record of meeting deadlines consistently and achieving goals set by their managers; proactively clarifies goals and vision for work they own; follows through on commitments to teammates, clients, and ensures others do the same. After debate, rallies around the decisions made and works towards intended outcomes; seeks help/adjustments to adapt to adversity and obstacles that get in the way of reaching goals; elevates needs and solutions and leverages influence with managers to drive outcomes.

• Effective Work Management: Effectively clarifies goals and vision for work they own in collaboration with their manager. Creates high quality work and takes responsibility for quality and accuracy of products, including leveraging data and feedback to inform work; Manages time effectively to meet deadlines and can streamline for efficiency. Effectively implement project plans, evolving plans and processes in anticipation of changing circumstances.

• Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems.

• Strategic Decision Making and Problem Solving: Effectively uses quantitative and qualitative data to conduct analyses; uses data to make decisions and generate solutions to improve work products; Anticipates risks and proactively implements solutions; Understands the importance of data quality and implements quality control checks in their work.

Experience and Qualifications

• Bachelor’s degree required

• 0-2 years of work experience and an interest in education and development/fundraising

• Results-oriented

• Strong attention to detail

• Analytical interest and skills

• Excellent oral and written communications skills

• Excellent organizational and time management skills

• Knowledge of or interest in working with data management systems

• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment

• Flexibility and ability to excel in a dynamic, predominately virtual work environment

• Self-starter and problem solver; demonstrates initiative and follow-through

• Demonstrated ability to build and maintain relationships; must be a team player

• Proficiency with Microsoft Word, Excel and PowerPoint

• Model KIPP’s values at all times

Additional Information

Work Conditions

• Travel requirements: [25%]

• Full-time, Exempt

Location

It is preferred, but not mandatory for this role to be based out of a KIPP Foundation office. This role has the option of working from a remote office full-time. KIPP Foundation offices are in NYC and Chicago.

Compensation and Benefits

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, and relevant experience. The salary range for this position is $65,000-$79,000. In addition, KIPP Foundation provides a variety of benefits to employees, including:

• 25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+).

• 100% paid parental leave

• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.

• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program

• Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts

KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.