Associate, Regional Operations

KIPP Foundation; New York (NY); Hybrid; USD 65,000 - 79,000; Full time

Job summary

The KIPP Foundation is seeking an Associate for Regional Operations to support administrative and logistical functions essential for the smooth operation of its regions. This role involves managing calendars, coordinating meetings, and assisting with projects while maintaining high standards of organization and efficiency.

Benefits

25 holidays and 18 additional PTO days

100% paid parental leave

100% coverage for employee medical insurance

Wellness benefits

401K retirement plan with 4% match

Qualifications

• 3-5+ years of work experience.
• Strong attention to detail.
• Excellent oral and written communications skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate logistics.
• Maintain accurate data entry and records related to regional work.
• Provide light support on special projects and regional initiatives.

Skills

Mission and Student Focus

Achievement & Outcomes Orientation

Effective Work Management

Process Management

Strategic Decision Making and Problem Solving

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Join to apply for the Associate, Regional Operations role at KIPP Foundation

Join to apply for the Associate, Regional Operations role at KIPP Foundation

About the Organization

Company Description

About the Organization

KIPP Public Schools is a national network of tuition-free public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all.We are a network of 278 schools, nearly 16,500 educators, and nearly 190,000 students and alumni.

Our mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Our vision: Every child grows up free to create the future they want for themselves and their communities.

The KIPP Foundation is a nonprofit organization that supports KIPP public charter schools across the country. The KIPP Foundation helps to develop outstanding educators to lead KIPP schools; provides tools and resources for excellent teaching and learning; promotes innovation; and facilitates the exchange of insights and ideas across KIPP and other public schools and organizations.

About Our Values:

Excellent Results for Students: We value results over effort and know that our work is not finished until all students thrive. We maintain high expectations for self, team, and students. We drive outcomes by operating with agility, removing barriers, differentiating support, and prioritizing student-centered solutions—especially for those at the margins.

Collective Impact: We are one team. We win together. We embody a one-team mindset by working collaboratively across teams, aligning goals, and leveraging the strengths of all teammates. We build trust-based relationships and ensure inclusive decision-making by engaging those closest to the work. We provide clarity through simple, repeatable systems and goals that enable transformational outcomes.

Courageous Action: Our belief in what we can achieve is unwavering, fueling our optimism and commitment to overcome any challenge. We demonstrate an unwavering belief in students' potential and a commitment to addressing systemic inequities. We approach challenges with resilience, a solutions-focused mindset, and adaptability. We foster a psychologically safe environment centered on trust and accountability where feedback is encouraged. We leverage data to reflect on progress, own setbacks, celebrate successes, and continuously improve to maximize impact.

Job Description

About The Position

The Regional Operations Associate provides essential administrative and logistical support to drive efficient operations across KIPP’s regions. Reporting to the Manager of Executive Administration, this role focuses on managing calendars, coordinating meetings and travel, organizing materials, and maintaining accurate records that support day-to-day regional functioning.

As a member of the Office of the President (OOP) Team, the Regional Operations Associate plays a vital behind-the-scenes role in ensuring smooth administrative operations that enable effective planning and execution. While the core of this role is administrative in nature, the associate will also offer light support on targeted projects and regional initiatives, helping to keep systems organized and timelines on track. This role requires strong attention to detail, proactive organization, and a service-oriented mindset.

Responsibilities

The Regional Operations Associate will provide essential administrative and logistical support to regional leadership, ensuring the smooth execution of day-to-day operations. This role focuses on managing calendars, coordinating meetings, organizing materials, and maintaining accurate records. In addition to core administrative responsibilities, the associate will offer light support on targeted projects and regional initiatives, helping to track progress and maintain organized systems as needed.

• Administrative & Logistics Support
• Manage calendars, schedule meetings, and coordinate logistics to ensure smooth and timely execution of regional operations.
• Support travel arrangements, expense reporting, and event planning logistics.
• Prepare, format, and organize materials for meetings, events, and planning sessions.
• Knowledge Management & Data Entry
• Maintain accurate data entry and records related to regional and programmatic work.
• Organize and file documents, ensuring timely updates and easy retrieval.
• Help manage shared systems for storing and accessing key documents and resources.
• Targeted Project & Coordination Support
• Provide light support on special projects and regional initiatives by helping track deadlines and organizing logistics.
• Assist with drafting or compiling materials for regional communications and planning sessions.
• Offer occasional support for coordination of regional engagements or external-facing events.
  

This role is ideal for someone who is highly organized, detail-oriented, and proactive in ensuring that regional operations and programmatic coordination efforts are executed efficiently and effectively.

Qualifications

Skills and Mindsets

• Mission and Student Focus: Demonstrates passion and commitment to KIPP’s mission and possesses the desire and ability to uphold KIPP’s core values (Focus on Excellent Results, Collective Impact, and Courageous Action)
• Achievement & Outcomes Orientation: Demonstrated record of meeting deadlines consistently and achieving goals set by their managers; proactively clarifies goals and vision for work they own; follows through on commitments to teammates, clients, and ensures others do the same. After debate, rallies around the decisions made and works towards intended outcomes; seeks help/adjustments to adapt to adversity and obstacles that get in the way of reaching goals; elevates needs and solutions and leverages influence with managers to drive outcomes.
• Effective Work Management: Effectively clarifies goals and vision for work they own in collaboration with their manager. Creates high quality work and takes responsibility for quality and accuracy of products, including leveraging data and feedback to inform work; Manages time effectively to meet deadlines and can streamline for efficiency. Effectively implement project plans, evolving plans and processes in anticipation of changing circumstances.
• Process Management: Able to build and align goals and project plans with organization priorities; leverages relevant organizational processes and systems to execute work; can build and maintain knowledge management systems.
• Strategic Decision Making and Problem Solving: Effectively uses quantitative and qualitative data to conduct analyses; uses data to make decisions and generate solutions to improve work products; Anticipates risks and proactively implements solutions; Understands the importance of data quality and implements quality control checks in their work.
  
  

Experience And Qualifications

• Bachelor’s degree required
• 3 - 5+ years of work experience and an interest in education and development/fundraising
• Results-oriented
• Strong attention to detail
• Analytical interest and skills
• Excellent oral and written communications skills
• Excellent organizational and time management skills
• Knowledge of or interest in working with data management systems
• Ability to manage the ambiguity and multiple priorities inherent in an entrepreneurial environment
• Flexibility and ability to excel in a dynamic, predominately virtual work environment
• Self-starter and problem solver; demonstrates initiative and follow-through
• Demonstrated ability to build and maintain relationships; must be a team player
• Proficiency with Microsoft Word, Excel and PowerPoint
• Model KIPP’s values at all times
  
  

Additional Information

Work Conditions

• Travel requirements: [25%]
• Full-time, Exempt
  
  

Location

It is preferred, but not mandatory for this role to be based out of a KIPP Foundation office. This role has the option of working from a remote office full-time. KIPP Foundation offices are in NYC and Chicago.

Compensation And Benefits

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, and relevant experience. The salary range for this position is $65,000-$79,000. In addition, KIPP Foundation provides a variety of benefits to employees, including:

• 25 holidays for + 18 days additional flexible PTO days (flexible PTO increases to 23 days for years 3 and 4 and to 28 days for years 5+).
• 100% paid parental leave
• 100% coverage of the premium for employee and 75% for employee + family’s medical/dental/vision plans.
• Wellness benefits such as fitness reimbursements, discounted tickets to theme parks/attractions, backup care support for children and adults/elders, and our employee assistance program
• Finance Security benefits include such as a 401K retirement plan with 4% match, employer-sponsored legal plans, life/disability insurance, and flexible spending accounts
  
  

KIPP Foundation embraces the opportunity to build a workforce that reflects the diversity of the students and communities with whom we work and the world that around them. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Education Management

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