Associate Proposals Consultant

Fleetio; United States; Ibrido; USD 70.000 - 110.000; Tempo pieno

Vantaggi offerti da questo lavoro

Incentive stock options

PTO - 4 weeks (+ increases)

Remote-friendly workforce since 2012

401(k) match 4%

Health, dental, vision insurance

Descrizione del lavoro

Fleetio is seeking an Associate Proposals Consultant to own day-to-day drafting and coordination for RFx responses, working with the Proposals Consultant on strategic opportunities. You’ll craft evaluator-ready answers, gather input from Product, Security, Legal, and Customer Success, and help maintain a scalable response library and workflow.

You will join a function tightly linked to measurable revenue outcomes, with room to grow as the SRM program scales and matures.

Competenze

• Two+ years of proposal management or RFx writing experience for commercial or public sector clients.
• Strong business writing skills: plain English, active voice, specific over generic.

Mansioni

• Draft, edit, and submit RFx responses (RFI, RFP, security questionnaires) with AI assistance.
• Coordinate input from Product, Security, Legal, and Customer Success under tight deadlines.
• Work with Account Executives from intake to submission to shape evaluator-facing messaging.
• Validate technical, compliance, and contractual answers with cross-functional SMEs.
• Track outcomes and surface trends to improve pursuit decisions.
• Contribute to continuous improvement of SRM workflows, tooling, and content.

Conoscenze

RFx drafting

Business writing

Cross-functional coordination

Deadline-driven

Remote collaboration

Strumenti

AI drafting tools

Slack

Google Workspace

Descrizione del lavoro

A little about us…Fleetio is a modern software platform that helps thousands of organizations worldwide manage their fleet operations. Transportation technology is a hot market, and we’re leading the charge with raving fans and new customers signing up every day. We raised $450M in our Series D funding round in March of 2025 and are on an exciting trajectory as a company. Fleetio is also a proud founding member of the Rails Foundation !

The Strategic Response Management (SRM) function sits inside Solutions Consulting and partners with Sales to win the RFIs, RFPs, security questionnaires, and vendor assessments that stand between Fleetio and our largest deals. In the first twelve months since launch, SRM has helped drive a step change in RFx win rate, scale response support into enterprise-tier deals (think multi-million-dollar opportunities), and build a repeatable workflow powered by a custom internal AI agent grounded in Fleetio's own documentation. We treat formal responses as a revenue lever, not an administrative task.

About the Role

As an Associate Proposals Consultant, you will own the day-to-day drafting and coordination work for a growing book of RFx responses, working alongside the Proposals Consultant on the function's most strategic opportunities. You will write evaluator-ready answers, coordinate input from subject matter experts across Product, Security, Legal, and Customer Success, and help maintain the response library and workflow that makes the function scale. This is a strong fit for someone with two to three years of proposal management or writing experience who wants to grow within a function that is still being shaped and is directly tied to measurable revenue outcomes.

What You Will Do

• Leverage AI tools to d raft, edit, and submit RFI, RFP, and security questionnaire responses for commercial and public sector opportunities, following APMP-aligned best practices (Theme, Proof, Benefit).
• Partner with Account Executives and Account Managers from intake through submission to shape evaluator-facing messaging, identify discriminators, and keep responses on time.
• Coordinate with cross-functional subject matter experts in Product, Security, Legal, and Customer Success to validate technical, compliance, and contractual answers.
• Use Fleetio's internal response AI tools to generate first-pass answers grounded in approved source material, then edit for voice, clarity, and win themes.
• Track response outcomes (progression, win rate, closed-won ARR influenced) and surface trends that help the function and Sales leadership improve pursuit decisions.
• Contribute to continuous improvement of the SRM workflow, intake process, and tooling, including battle card integration, competitive framing, and documentation.
• Represent SRM in internal reviews, pursuit syncs, and enablement sessions with Sales.

What You Bring

• At least two years of hands‑on experience managing or drafting RFx responses (RFIs, RFPs, security questionnaires, or vendor assessments) for commercial or public sector clients.
• Strong business writing skills: plain English, active voice, specific over generic, with the ability to turn technical input into evaluator‑friendly answers.
• Experience coordinating input from cross‑functional contributors under deadline pressure, managing multiple concurrent responses without dropping balls.
• A detail‑first mindset: you catch question numbering, column mapping, submission formatting, and compliance requirements before submittal .
• Comfort working in a remote, collaborative environment with asynchronous communication, including Slack, Google Workspace, and shared documentation platforms.

Nice to Have

• Experience responding to RFx opportunities on behalf of a software or SaaS company, including familiarity with security questionnaires such as CAIQ, SIG, or SOC 2 artifacts.
• APMP certification at the Foundation, Practitioner, or Professional level.
• Working knowledge of public sector procurement workflows, cooperative contracts, and state and local government RFP formats.
• Familiarity with fleet management, telematics, maintenance software, or an adjacent operational B2B software category.
• Comfort with AI-assisted drafting tools and prompt‐based content generation.

What Success Looks Like

• 30 days: Shipped the first set of responses end‑to‑end with coaching, learned the SRM intake and submission workflow, and met the core cross‑functional partners.
• 60 days: Independently owning smaller RFIs and security questionnaires, contributing to library updates, and partnering directly with AEs on live deals.
• 90 days: L eading mid‑sized RFPs end‑to‑end, measurably contributing to the function's win rate and progression rate, and proposing at least one workflow or content improvement.

Why Fleetio, Why Now

The SRM function is young enough that your fingerprints will be on the standards, the library, and the tooling, and mature enough that your work ties directly to tracked monthly revenue outcomes. If you want to grow inside a function where great response writing is treated as a competitive weapon, this is the seat.

• Multiple health/dental coverage options (100% coverage for employee, 50% for family)
• Vision insurance
• Incentive stock options
• 401(k) match of 4%
• PTO - 4 weeks (increases at year two!)
• 12 company holidays + 2 floating holidays
• Parental leave - birthing parent (16 weeks paid) non‑birthing (4 weeks paid)
• FSA & HSA options
• Short and long term disability (short term 100% paid)
• Community service funds
• Business expense stipend - $125 quarterly
• Fully stocked kitchen with tons of drinks &snacks (BHM only)
• Remote working friendly since 2012 #LI-Remote

Fleetio provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment. We celebrate diversity and are committed to creating an inclusive environment for all. All employment is decided on the basis of qualifications, merit and business need.

This application is not intended to and does not create a contract or offer of employment. Employment with Fleetio is at will.

If you have a disability or a special need that requires an accommodation to fill out the online application, please let us know by calling [phone].

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self‑identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Fleetio’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service‑connected disability.

A "recently separated veteran" means any veteran during the three‑year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

We use AI‐assisted tools to support our application review process. These tools help us assess qualifications and assist our recruiting team in identifying candidates whose skills and experience closely match the job requirements we selected for this role. If you’d prefer to opt out of profiling, you can contact us at [e-mail], and we’ll review your application without AI assistance.