Associate Project Manager Code -Existing Installation

Schindler Elevator Corporation; Irvine (CA); On-site; USD 90,300 - 112,900; Full time

Benefits offered by this job

401(k) match, up to 7% of total eligible compensation

Medical, dental, and vision plans effective immediately

3 weeks’ vacation plus additional time with tenure

Job summary

Schindler Elevator Corporation is looking for an Associate Project Manager in Irvine, CA, to manage customer relations for elevator services. The role includes ensuring compliance with local regulations and tracking performance indicators.

The ideal candidate should hold a degree and have significant experience in operations. Benefits include a competitive salary range of $90,300 to $112,900, and comprehensive medical coverage from the first day of hire.

Qualifications

• 3+ years of relevant professional work experience, preferably in a related field.
• Familiarity with scheduling multiple vendors and customers.

Responsibilities

• Manage customer relationships for elevator and escalator services.
• Track and report on key performance indicators.
• Coordinate timely remediation of compliance tasks.

Skills

Microsoft Office

Excellent communication skills

Scheduling experience

Education

Associate or bachelor's degree preferred

Tools

SAP

DOBNOW/BIS

Lotus Notes

Job description

Location: Irvine, CA, United States

Job ID: 89227

Overview

Our elevators, escalators, and moving walks safely transport more than two billion people up and down buildings and across transportation hubs every day. As part of the Schindler team, you will discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all.

Associate Project Manager - Existing Installation

Position Overview

As an Associate Project Manager, you will partner with the Project Manager or Superintendents in the office to manage customer relationships for elevator and escalator services while supporting oversight of code compliance requirements mandated by local Authorities Having Jurisdiction (AHJs), including Department of Buildings inspections, testing, and violation remediation for your assigned jurisdiction. You will track and report on key performance indicators such as confirmation of periodic safety inspections, resolution of non-conformances, and adherence to regulatory deadlines, helping deliver safe, reliable, and compliant service to customers.

Essential Functions

Operations, Inspections & Compliance

• Schedule inspections with local government authorities and consultants to ensure compliance with local codes and avoid potential violations or penalties.
• Respond to reports from Authorities Having Jurisdiction (AHJs), which may include lists of required tests, repairs, or upgrades tied to building code compliance (e.g., Preliminary Orders or Orders to Comply).
• Coordinate timely remediation within mandated deadlines (typically 30-60 days) to prevent equipment shutdowns and fines.
• Work with sales representatives to propose and sell tests, repairs, or upgrades outside the scope of contract based on AHJ notices.
• Once sold, coordinate and schedule test dates with third parties (e.g., fire testing), schedule CAT1 inspections with mechanics, and/or arrange repairs while maintaining constant communication with Superintendents and sales reps.
• Attend in-person meetings with consultants, customers, and third-party witnesses to discuss scheduling, violations, and deficiency remediations.
• Update and maintain trackers to confirm deadlines, scheduling, and completion of compliance tasks. Prepare compliance reports and required forms for submission to AHJs or permitting authorities on behalf of the client.

Quality, Safety & Manpower

• Ensure compliance with customer and company requirements for quality, performance, and passenger safety.
• Coordinate scheduling of manpower to meet AHJ inspection requirements and project timelines.
• Schedule multiple parties, including third-party witnessing agents and business management (customers), to ensure smooth execution of inspections and repairs.
• Maintain regular contact and meetings with Service Sales and Operations teams to plan, schedule, and execute compliance-related activities.

Documentation & Data Entry

• Maintain accurate documentation, including meeting notes, sheet trackers, progress reports, and compliance updates.
• Process fees and penalties, including local government authority fees, permits, and regulatory paperwork. Track deadlines, inspection schedules, and completion status to ensure compliance with AHJ mandates.

Communication & Collaboration

• Serve as a point of contact for team members, stakeholders, and customers, address inquiries or route to appropriate personnel.
• Ensure responses to customer inquiries within one business day.
• Maintain ongoing communication with customers regarding compliance status and completion. Interface with AHJs and local government authorities as needed for permits, inspections, and compliance documentation.

Compensation

Base Salary $90,300 - $112,900. The above represents the typical salary range for this position. Revisions to the range may be considered based on your experience, education, location, demonstrated skills, and alignment with business priorities. Please note that the compensation listed reflects only base salary and does not include commissions or longer-term incentives.

What You Bring

• Associate or bachelor's degree preferred, or 3+ years of relevant professional work experience, preferably in a related field.
• Proficient in Microsoft Office.
• Excellent communication skills.
• Familiarity with SAP, DOBNOW/BIS, Lotus Notes or similar applications.
• Prior experience in operations functions.
• Ability to collaborate with multiple stakeholders.
• Scheduling experience to handle multiple vendors and customers.

Benefits

• Fully vested 401(k) match, up to 7% of total eligible compensation.
• Competitive medical, dental and vision plans - effective from first day of hire.
• 3 weeks’ vacation that increases with tenure, 7 sick days, 3 floating holidays and 8 company-observed holidays.
• Tuition reimbursement - eligible after 6 months of service.
• Parental leave - 100% base pay for 6 consecutive weeks within first year of child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

Equal Employment Opportunity Statement

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.