Associate Project Manager

| GrayMatter |; Tulsa (OK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short-term disability

Life insurance

401(k) match

Paid time off

Parental leave

Job summary

GrayMatter in Tulsa, OK is seeking an Associate Project Manager to support client-facing projects by assisting with coordination, documentation, scheduling, and communication. You will work with Project Managers and cross-functional teams to keep projects organized and on track.

This onsite role requires 0-3 years experience, a Bachelor's degree, strong organizational and written/verbal skills, and willingness to travel 20–30% for site visits and client meetings.

Qualifications

• Bachelor's degree or equivalent in a related field.
• 0-3 years in project coordination or related field.
• Proficient with MS Office; strong communication and organizational skills.

Responsibilities

• Support the planning, execution, monitoring, and closeout of assigned projects.
• Coordinate project meetings, prepare agendas, document minutes, and track follow-up items.
• Maintain project schedules, budgets, status reports, and other documentation.
• Monitor progress and communicate updates to teams and stakeholders.
• Identify risks and issues, escalating as appropriate, and support change orders.

Skills

Project coordination

Communication

Time management

Team collaboration

Attention to detail

Education

Bachelor's degree in Engineering or related field

Tools

Microsoft Office

Project management software

Job description

Who Is GrayMatter

We're the Thinkers who make machines speak.

Who Is GrayMatter

We're the Thinkers who make machines speak.

We're the Doers who make their stories matter.

At GrayMatter, we uncover the industrial intelligence buried in clipboards, legacy systems, and human memory. We discover it, transform it, and turn it into insight.

From the drill press to the boardroom, we help you think smarter and do better - by listening to the machines you already trust.

And that's where you come in.

GrayMatter is dedicated to creating a team of unmatched talent in industrial technology. Our organizational culture encourages opportunities to learn and collaborate.

Six core values make Team GrayMatter stand above the rest: Bias to Action, Batteries Included, Unbounded Curiosity, Everybody Wins, Built to Last, Actionable Insight.

We are seeking an Associate Project Manager to support the successful execution of client-facing projects by assisting with project coordination, documentation, scheduling, and communication efforts. Working closely with Project Managers and cross-functional teams, this role plays an important part in ensuring projects remain organized, on track, and aligned with client expectations. The Associate Project Manager will gain exposure to all phases of project delivery while developing the skills necessary for future leadership opportunities within GrayMatter.

General Job Duties

• Support Project Managers in the planning, execution, monitoring, and closeout of assigned projects.
• Coordinate project meetings, prepare agendas, document meeting minutes, and track follow-up action items.
• Assist in maintaining project schedules, budgets, status reports, and other project documentation.
• Monitor project progress and communicate updates to project teams and stakeholders.
• Help identify project risks, issues, and potential schedule impacts, escalating concerns as appropriate.
• Support resource coordination efforts to ensure project teams have the information needed to execute effectively.
• Assist with the preparation and management of project change orders, purchase requests, and other administrative requirements.
• Participate in client meetings and serve as a secondary point of contact to support communication and relationship management.
• Collaborate with technical teams to track project deliverables and ensure timely completion of assigned tasks.
• Maintain organized project files and ensure documentation is complete and up to date throughout the project lifecycle.
• Support subcontractor coordination and assist with tracking deliverables and contractual requirements.
• Contribute to continuous improvement initiatives by identifying opportunities to enhance project processes and efficiencies.
• Demonstrate GrayMatter's core values through effective teamwork, accountability, and a commitment to delivering quality results.
• Pursue professional growth opportunities to expand project management and industrial technology knowledge.
• This role is located onsite in Tulsa,OK with approximately 20%-30% travel, including potential overnight travel.

Knowledge, Skills, and Experience Needed

• Bachelor's degree in Engineering, Construction Management, Business Administration, Project Management, or a related field; equivalent relevant experience may be considered.
• 0-3 years of experience in project coordination, project management, industrial operations, engineering, construction, or a related field.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills with a professional and customer-focused approach.
• Ability to work collaboratively with cross-functional teams and build positive working relationships.
• Basic understanding of project management principles, including scope, schedule, budgeting, and risk management.
• Proficiency with Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook; familiarity with project management software is a plus.
• Strong attention to detail and commitment to maintaining accurate project records and documentation.
• Willingness to learn industrial automation concepts and technologies used in manufacturing environments.
• Exposure to industrial automation, controls, construction, or manufacturing environments is preferred but not required.
• Familiarity with SCADA, HMI, PLC, MES, or related industrial software is considered a plus.
• Ability to travel as required to support project and client needs.

Featured Benefits

• Medical, dental, and vision insurance beginning day one of employment
• Employer-paid short-term disability and life insurance
• 401(k) with up to 4% company match
• Paid holidays, paid time off, paid sick leave, and paid parental leave
• Additional benefits available such as long-term disability, accident, critical illness, hospital indemnity, Employee Assistance Program (EAP), telemedicine, Health Savings Account (HSA), and Flexible Spending Account (FSA)