Associate Project Manager

Marmon Holdings, Inc.; Rosemont (IL); On-site; USD 50,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

401k matching

Employee discounts

Job summary

Marmon Holdings, Inc. is seeking an Associate Project Manager for facilities and construction across multi-site retail locations.

The role coordinates vendors, schedules, documentation, and stakeholder communication while managing multiple projects in a fast-paced environment. Ideal candidates have 5+ years of project management experience, strong Excel and problem-solving skills, and a BS/BA or equivalent experience.

Qualifications

• Minimum 5 years of project management experience in facilities/construction.
• Experience with multi-site retail projects preferred.
• Bachelor’s degree or equivalent experience required.

Responsibilities

• Support Program and Senior Project Managers in evaluating new project requests.
• Coordinate with store teams to gather information and ensure scope readiness.
• Manage day-to-day project administration, including uploading docs and issuing WOs/POs.
• Communicate schedules, milestones, and updates to stakeholders and vendors.
• Solicit bid requests from approved vendors for standard facility projects.

Skills

Excel reporting

Problem solving

Communication

Schedule management

Documentation

Vendor coordination

Education

BS or BA Degree

Tools

ServiceChannel

Job description

Big Red Rooster Flow

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

The Associate Project Manager supports facilities and construction projects across multiple retail locations. This role coordinates vendors, work orders, schedules, documentation, reporting, and stakeholder communication while managing multiple projects in a fast‑paced environment. Candidates should have at least five years of relevant project management experience, strong Excel and problem‑solving skills, and a bachelor’s degree or equivalent experience.

ASSOCIATE PROJECT MANAGER

Facilities & Construction | Multi‑Site Retail

Summary

Detail‑oriented Associate Project Manager with 5+ years of experience supporting facilities and construction projects in multi‑site retail environments. Proven ability to manage high volumes of work orders, coordinate cross‑functional teams and trades, and maintain accurate project documentation while meeting aggressive timelines. Known for strong communication, analytical skills, and proactive problem solving in fast‑paced settings.

RESPONSIBILITIES

• Support Program and Senior Project Managers in evaluating new project requests, performing due diligence to confirm scope, requirements, and readiness for execution.
• Coordinate with Store Teams to obtain missing or unclear information, ensuring projects meet standard requirements prior to approval.
• Manage day‑to‑day project administration, including uploading documentation, issuing work orders (WO) and purchase order (PO) requests, updating schedules, notes, and status fields within ServiceChannel.
• Communicate project schedules, milestones, and work updates to Store Teams, internal stakeholders, and vendors to ensure alignment and timely execution.
• Solicit and coordinate bid requests from approved vendors for standard facility improvement projects, including countertop replacements and small‑area carpet or flooring replacements, ensuring scope alignment, cost competitiveness, and timely project execution.
• Ability to effectively manage and prioritize multiple tasks and projects simultaneously, ensuring deadlines, budgets, and quality standards are consistently met while adapting to changing business needs and priorities.
• Produce weekly internal systems reports and distribute
• updates to cross‑functional teams and leadership.
• Created custom Excel reports and pivot tables to analyze project data and track performance metrics as requested by management.
• Maintain accurate and organized project documentation to support clear communication with customers and internal teams.
• Conduct follow‑ups on pending proposals, scope confirmations, feedback, and approvals to prevent project delays.
• Update and maintain tracking logs for projects in progress, ensuring visibility to timelines, risks, and completion status.
• Assist in managing multiple concurrent projects, supporting on time delivery while balancing shifting priorities.
• Participate in team meetings, contributing ideas to improve processes, efficiencies, and overall project execution.
• Collaborate closely with supervisors and internal teams to identify the correct execution pathway and elevate issues when additional support was needed.
• Demonstrate a commitment to a positive team culture through collaboration, accountability, and adaptability.

COMMUNICATION

• Provide clear and concise written communication
• Facilitate communication among project stakeholders, providing regular updates and progress reports
• Read, analyze, and interpret documents
• Respond effectively to sensitive inquiries
• Verbally communicate effectively with clients/customers
• Share expertise, best practices, and lessons learned clearly to foster learning and promote knowledge
• Escalate appropriately when there are questions or escalated issues

CORE COMPETENCIES

• Facilities & Construction Project Support and Project Management
• Multi‑Site Retail Operations
• Work Order & PO Management
• Vendor & Trade Coordination
• Excel Reporting & Pivot Tables
• Schedule & Documentation Control
• Stakeholder & Store Team Communication
• Issue Identification & Escalation
• Process Improvement & Efficiency
• Ability to review and interpret floor plans

QUALIFICATIONS

• Minimum of 5 years’ experience in Project Management in FACILITIES and/or CONSTRUCTION
• Experience in multi‑site retail projects preferred
• Ability to work multiple projects at the same time
• General business background with working knowledge of principles, practices, and techniques of project management
• Stronganalytical/problem-solvingskills
• Excellent communication and time management skills to be able to manage a fast‑paced and constantly changing work environment

EDUCATION

• BS or BA Degree, or similar experience
• Proficient in Microsoft Office Suite

Pay Range:

50,400.00 - 75,600.00

We offer a comprehensive benefits package that may include medical, dental, vision, 401k matching, and more!

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to [e-mail], and please be sure to include the title and the location of the position for which you are applying.