Associate Project Manager

Cactus Communications Pvt. Ltd.; New Jersey; Remote; USD 70,000 - 100,000; Full time

Job summary

A leading medical communication company seeks a detail-oriented Associate Project Manager to manage client projects effectively. The role involves coordinating with various collaborators, ensuring timely delivery, and maintaining compliance with internal policies. Ideal candidates will possess strong project management skills, relevant experience, and a degree in Life Sciences or Pharma.

Qualifications

• Minimum 2 years of experience managing projects in Pharma, Life Sciences, Healthcare or Medical Device companies.
• Strong project planning and coordination skills.
• PMP certification preferred.

Responsibilities

• Manage end-to-end execution of projects ensuring on-time, on-budget delivery.
• Monitor and control project performance including milestones and invoicing.
• Coordinate with internal stakeholders and external collaborators.

Skills

Project planning

Coordination

Communication

Attention to detail

Organizational skills

Education

Bachelor’s or master’s degree

Tools

MS Excel

Project management tools

Job description

Overview

Please Note: You may be required to travel to our Mumbai office based on business requirements or for company/team events.

This is a contractual role with the potential for conversion to a full-time position after 1 year, subject to performance and business needs.

We are looking for a detail-oriented and proactive Associate Project Manager to manage the successful execution of clientprojects and coordination with internal and external collaborators such as freelancers, vendors and internal team members. This role is critical in ensuring timely delivery, budget adherence, and compliance across all project stages.

Responsibilities

• Manage end-to-end execution of projects ensuring on-time, on-budget, and high-quality delivery using project plans, timelines, and tools like SharePoint.
• Monitor and control project performance by tracking milestones, consultant costs, invoicing, cash flow, and time investment.
• Maintain project documentation and ensure compliance with internal policies and audit requirements through accurate archiving and reporting.
• Coordinate with internal stakeholders and external collaborators (e.g., freelancers) to ensure efficient project execution and service delivery.
• Ensure SLA adherence and operational excellence by managing internal service level agreements, change requests, and resource capacity.
• Oversee financial processes including timely invoicing, PO utilization, and monthly KPI reporting in line with internal controls.
• Communicate project updates and status effectively through structured email communication and MIS dashboards.

#LI-REMOTE

Qualifications and Prerequisites

• Minimum 2 years of experience managing projects in Pharma, Life Sciences, Healthcare or Medical Device companies
• Bachelor’s or master’s degree is required; a background in Life Sciences or Pharma is preferred.
• Strong project planning and coordination skills, with knowledge of project/account management principles.
• Proficiency in MS Excel and ability to work with project management tools
• Excellent written and verbal communication skills
• Keen attention to detail with strong organizational and documentation capabilities.
• PMP certification preferred (not mandatory but an advantage).

Application Process

Before applying, please ensure you meet the role requirements listed above and have legal authorization to work in the country where this role is advertised. Our selection process typically involves an initial screening by a recruiter, a technical assessment, and two to three interview rounds. For this role, the process includes 1 round ofTechnical Interviewwith the Hiring Managers.All interactions will be conducted virtually viaMS Teams.

Equal Opportunity

Our hiring practices reflect our commitment to providing equal opportunities and creating an environment where everyone can thrive, develop, and succeed.We celebrate the uniqueness of our team members and prohibit discrimination of any kind, based on race, color, religion, gender identity, sexual orientation, age, marital status, disability, or any other protected characteristic.

Accelerating from Anywhere

As a remote-first organization, these are essential attributes we look for in all our candidates.

• Taking ownership of your work with minimal supervision, showing strong ability to organize, prioritize and deliver results independently.
• Documenting work that brings everyone on the same page.
• Maturity to choose between synchronous and asynchronous collaboration.
• Effectively collaborating with colleagues across different time zones by setting dedicated hours for collaboration and keeping team members updated through your MS Teams status.

About CACTUS

Cactus Life Sciences (cactuslifesciences.com) is a leading medical communication company headquartered in Princeton, NJ, with nine global offices. Its expertise lies in delivering scientific content across the product lifecycle with a focus on science, innovation, and efficiency. The company specializes in providing impactful medical strategy, custom operational models, content development and dissemination, and promotion of patient inclusion for biopharmaceutical organizations.Cactus Life Sciences’ scalable solutions cater to the challenges encountered in product development, guiding brands, and organizations towards their future objectives. With a client-centric approach, the company prioritizes understanding their evolving needs and technology trends to drive its growth. Cactus Life Sciences is a subsidiary of Cactus Communications (cactusglobal.com/), a leading science communication and technology company.