Construction Administrator II

The University of Texas at Austin; Austin (TX); On-site; USD 70,000 - 100,000; Full time

Job summary

The University of Texas at Austin is seeking a Construction Administrator II to support construction projects across UT campuses. The CA2 ensures quality assurance, documents progress, and upholds university design and construction standards during the build phase.

Responsibilities include coordinating with clients, contractors, and design teams; managing scope, schedule, and budget; and leading on-site meetings while maintaining safety and compliance with applicable codes.

Qualifications

• High school diploma or GED; 5+ years in construction planning or supervision of institutional facilities.
• OSHA 30 certification required or obtainable within 6 months.
• Valid Class C driver license; MVR history reviewed for eligibility to drive university vehicles.

Responsibilities

• Coordinate communication among clients, design professionals, and contractors to document progress and ensure client needs are met.
• Oversee multiple projects, monitor scope, budget, and schedule during construction; report progress and safety observations.
• Lead pre-construction and regular on-site meetings; review RFIs and submittals; coordinate construction with campus stakeholders.

Skills

OSHA 30

Communication skills

Driver's license

Project coordination

Education

High school diploma or GED

Tools

Excel

Microsoft Project

Office Suite

Job description

Job Posting Title:

Construction Administrator II

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Hiring Department:

CPC - Capital Planning and Construction

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The University of Texas at Austin is seeking to hire an experienced Construction Administrator II (CA2) to support various construction projects at UT Austin and other UT Austin campuses in support of the Project Manager consistent with Planning, Design and Construction (PDC) department policies and procedures. PDC is actively managing more than $5 billion in major projects across the planning, design and construction phases, and this position is critical for the successful delivery of these projects.If you are experienced in construction and want to help transform facilities that engage the university community and advance UT’s education, research, and public service missions, we encourage you to apply for rewarding career opportunities in PDC.

You’ll be working for a university that is internationally recognized for our academic programs and research. Your work will make a difference in the lives of students, staff, and faculty, thereby enhancing the student experience.

UT Austin provides an outstanding benefits package. For more details, please see: https://hr.utexas.edu/prospective/benefitsand https://hr.utexas.edu/current/services/my-total-rewards.

Purpose

To provide skilled, professional quality assurance for construction projects in order to ensure compliance with contract documents and applicable standards. Assignment workload may include both minor projects (< $10M TPC) and/or major projects (> $10M TPC) projects.

Responsibilities

• This team member must provide consistent, timely and reliable communication between all project stakeholders, including clients, professional service providers, university personnel and contractors to ensure that projects are thoroughly documented and understood; and provide excellent customer service to meet client needs and university Design & Construction Standards.
• Oversee multiple projects simultaneously. Monitor project’s scope, budget, and schedule during the construction phase. Communicate progress with project team thru documentation of progress and safety observations. Consult with Project Manager on all changes to the scope, schedule, or budget. Interact with team members to resolve issues and accomplish established goals. Interact with PSPs during the construction phase. Demonstrate working knowledge of the University’s design and construction standards. Participate in the review of RFIs and Submittals. Lead pre-construction and regular job site construction meetings. Coordinate construction activities with campus stakeholders. Monitor project’s schedule of values to evaluate the project’s adherence to schedule and budget. Facilitate contractor completion of punch items and attend warranty observations with all stakeholders within the one-year warranty period.
• Attend Pre-Construction meeting & regular onsite construction meetings. Facilitate pre-installation meetings between contractor & subcontractors as required. Coordinate with campus when site visits, inspections, noise control, traffic control, security or utility outages are required by the work.
• Assist in design and constructability reviews. Assist in design and construction conflict resolution. Demonstrate an awareness of project safety requirements, following OSHA standards. Must hold OSHA 30 certification. Serve on committees, task forces, and other groups, to improve the departmental mission of excellent client service and project delivery. Review and confirm/modify approve monthly contractor Payment Applications. Survey construction progress to confirm percent complete by trades. Other related functions as assigned.
• As required, monitor Storm Water Pollution Prevention Plan (SWPPP) Best Management Practices and posted notifications, conduct weekly inspections and follow-up on correction of noted non-compliance by contractor. Stay current in Codes and Regulations applicable to design and construction, including International Building Codes (IBC), NFPA 101, TDLR, OSHA, ADA/TAS, ASHRAE 90.1, TPDES, & any special requirements of the building type ( teaching, healthcare, research labs, etc.).
• Drives to project work sites. Performs related functions as assigned. Prepare project reports, photo documentation, safety observations, and maintain projects files and records.
• Monitor project close-out procedures and deliverables, including Operation and Maintenance manuals, current and accurate as-builts, record documents, punch lists, and warranty walk-through within the one-year warranty period.
• Other related functions as assigned. Complete special projects and serve on committees as assigned.

Required Qualifications

High school diploma or GED. Five or more years of experience in construction planning, scheduling, and or supervising institutional facility construction, renovation, or maintenance projects. OSHA 30-hour certificate required or ability to obtain within 6 months. Must exhibit strong communication skills and positive attitude at all times. Current Class “C” Operator’s Driver License required. Prior to date of hire, applicant selected must provide a Motor Vehicle Report “MVR” with a driving history from all states of applicant’s residence for the previous 36 months. MVR will be evaluated to determine eligibility to drive a university-owned vehicle. If not currently a Texas resident, must obtain a Texas Driver License within 30 days after entering Texas as a new resident.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Eight or more years of above experience in a university physical plant or higher education environment. College certificate or Bachelors’ degree (preferred) in a construction related field. Strong understanding of construction methods and blueprint interpretation. Experienced with conducting inspections working with architects and engineers of record. Experience managing construction projects in an occupied setting requiring scheduling and working around other ongoing activities. Experience coordinating multiple tasks within a scheduled time frame with a successful outcome. Evidence of leadership skills. Excellent written and verbal communication skills. Computer competency. Experience with Microsoft Office or related software, including Excel and Project. Experience utilizing laptops, tablets, or other electronic mobile devices.

Driving Required

This job requires a class “C” operator’s driver’s license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver’s license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

70,000 + depending on qualifications

Working Conditions

• Uniform or PPE while onsite
• All weather conditions
• Extreme temperatures
• Chemical fumes
• Standard office
• Biohazards/chemicals
• Electrical/mechanical
• Keyboard
• Manual dexterity
• Climbing of stairs and ladders
• Lifting and moving
• May require after hours onsite work including evenings, weekends, holidays, etc. Will require travel between job sites.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. This position has the option to elect the Optional Retirement Program (ORP) instead of TRS, subject to the position being 40 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), if this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.