Associate Program Manager

BAE Systems, Inc.; Louisville (KY); On-site; USD 72,150 - 122,655; Full time

Benefits offered by this job

Health insurance

401(k) savings plan

Disability coverage

Life and accident insurance

Paid time off

Job summary

BAE Systems, Inc. in Louisville, KY seeks an Associate Program Manager to support the Submarine product line, drive on-time deliveries, control costs, and ensure technical performance across functions.

The role assists Program Managers with production planning, IMS management, and program documentation. The ideal candidate holds a Bachelor’s degree with 2 years of experience and demonstrates strong communication, organization, and proactive problem-solving to manage complex programs and

Qualifications

• Bachelor’s Degree and 2 years of experience or equivalent
• Experience in Engineering, Manufacturing, or Business environment
• Proficiency with Microsoft Office suite (Word, PowerPoint, Outlook, Excel)

Responsibilities

• Assist Program Managers in planning and financial control of contracts.
• Supports achievement of financial, schedule, technical, and business performance objectives in accordance with the Integrated Business Plan (IBP).
• Coordinates activities across multiple functions to support program objectives and demonstrates good analytical, leadership and communication skills at all levels of management.
• Assists the Program Managers to monitor and manage the completion of hardware deliverables and on-time delivery.
• Manages hardware shipments, internal shipment planning and coordination activities, and coordinates with Quality team functional reviews of shipments.
• Assists in the management of customer warranty claims, coordinates with Program Quality Manager and supporting functions to determine root cause and corrective actions, implement quality improvements, and deliver warranty material to the customer.
• Coordinates with the program teams to develop and maintain the Integrated Master Schedule (IMS) and monitor program team’s performance against the IMS.
• Develops reports on key program metrics including on-time delivery, hardware production and delivery forecasts, and performance to labor and material budgets.
• Supports recurring status meetings with the program teams and customers.
• Facilitates customer meetings and coordinates visits with Export and Security functions.
• Successfully navigates through cultural differences to understand unique stakeholder customs, expectations, values, and priorities.
• Utilizes appropriate messages, channels, and resources to ensure effective communication to overcome barriers.
• Assists in the Identification and assessment of performance gaps to customer expectations or program objectives, assists in the development and initiation of improvement plans to close the gaps, and gathering of metrics to verify performance to plan.
• Supports capture efforts to secure new contracts.
• Supports proposal activity that may include preparing outlines and project timelines to be compliant with Request for Proposal requirements.
• Interfaces with cross-functional team members in contracts, finance, engineering, operations, and other supporting organizations.

Skills

Program management

Communication skills

Multitasking

Customer focus

Stakeholder management

Independent work

Education

Bachelor's Degree

PMP Certification

Tools

Microsoft Office

Microsoft Project

Excel

Oracle

VBA

Job description

Job Description

BAE Systems - Weapon Systems is looking for an Associate Program Manager to join our team in Louisville, KY. This individual will be responsible for supporting the Submarine product line with the aim to: achieve the highest level of customer satisfaction; achieve cost/profitability, schedule, and technical performance objectives; and effectively manage program complexities that include production and product sustainment. The Associate Program Manager will work across functional lines to meet the program objectives. Primary responsibilities are focused on supporting the Program Managers with the management of the production process to yield on-time deliveries. This individual will also support customer and internal program status meetings during Program and Technical reviews. The Associate Program Manager will support development of pertinent program documentation including the Program Plan of Execution, Risk and Opportunity Management Plan and other Life Cycle Management plans.

Responsibilities

• Assists Program Managers in managing, planning, and performing management and financial control of contracts.
• Supports achievement of financial, schedule, technical, and business performance objectives in accordance with the Integrated Business Plan (IBP).
• Coordinates activities across multiple functions to support program objectives and demonstrates good analytical, leadership and communication skills at all levels of management.
• Assists the Program Managers to monitor and manage the completion of hardware deliverables and on-time delivery.
• Manages hardware shipments, internal shipment planning and coordination activities, and coordinates with Quality team functional reviews of shipments.
• Assists in the management of customer warranty claims, coordinates with Program Quality Manager and supporting functions to determine root cause and corrective actions, implement quality improvements, and deliver warranty material to the customer.
• Coordinates with the program teams to develop and maintain the Integrated Master Schedule (IMS) and monitor program team’s performance against the IMS.
• Develops reports on key program metrics including on-time delivery, hardware production and delivery forecasts, and performance to labor and material budgets.
• Supports recurring status meetings with the program teams and customers.
• Facilitates customer meetings and coordinates visits with Export and Security functions.
• Successfully navigates through cultural differences to understand unique stakeholder customs, expectations, values, and priorities.
• Utilizes appropriate messages, channels, and resources to ensure effective communication to overcome barriers.
• Assists in the Identification and assessment of performance gaps to customer expectations or program objectives, assists in the development and initiation of improvement plans to close the gaps, and gathering of metrics to verify performance to plan.
• Supports capture efforts to secure new contracts.
• Supports proposal activity that may include preparing outlines and project timelines to be compliant with Request for Proposal requirements.
• Interfaces with cross-functional team members in contracts, finance, engineering, operations, and other supporting organizations.

Required Education, Experience, & Skills

• Bachelor’s Degree and 2 years of experience or equivalent experience
• Experience in Engineering, Manufacturing, or Business environment
• Experience in Microsoft Office (Word, PowerPoint, Outlook, and Excel)
• Ability to initiate, prioritize, and coordinate multiple tasks simultaneously
• Ability to successfully interact with diverse team members, management, and customers in the pursuit of Program goals
• Ability to operate independently and proactively
• Customer focus and relationship building skills
• Strong written and verbal communication skills

Preferred Education, Experience, & Skills

• Professional Certification (PMP)
• Experience in manufacturing, assembly, machining, welding, mechanical engineering, manufacturing engineering, or operations management, scheduling, or planning
• Experience in Program/Project Management, Controls, or Coordination
• Experience with Integrated Product Teams (IPT) and cross-functional teams
• Experience in program scope and cost estimating including estimate to complete/estimate at completion (ETC/EAC) processes
• Experience creating and customizing project management tools in Microsoft Excel using Visual Basic for Applications (VBA)
• Advanced proficiency with ORACLE, Microsoft Project, or Microsoft Excel application

Pay Information

Full-Time Salary Range: $72,150 - $122,655

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non‑monetary recognition awards. Other incentives may be available based on position level and/or job specifics.