Associate Program Manager

Tate; Glasgow (KY); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

401(k) plan with company match

Career development & mentorship

Flexible hybrid work model

Job summary

Tate US in Glasgow, KY is seeking an Associate Program Manager to coordinate pre-shipment deliverables across Manufacturing, Quality, Engineering, and Supply Chain. You will track schedules, mitigate risks, and ensure on-time delivery for complex data-center projects.

The role requires 1–3 years in project coordination, strong organizational skills, and proficiency with MS Office; ERP and project-management tools experience is a plus.

Qualifications

• Bachelor’s degree in Business, Supply Chain Management, Engineering, Operations Management, or related field
• 1–3 years of experience in project coordination, manufacturing operations, production planning, or supply chain
• Strong organizational and multitasking skills
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint
• Excellent written and verbal communication skills
• Ability to manage multiple projects and deadlines simultaneously
• Strong attention to detail and problem-solving capabilities

Responsibilities

• Coordinate and track pre-shipment deliverables throughout the manufacturing and production lifecycle
• Maintain project schedules, action logs, and status reports for manufacturing programs
• Coordinate cross-functional activities to ensure timely task completion
• Facilitate regular project review meetings and provide status updates on deliverables and risks
• Identify schedule risks and develop mitigation plans with stakeholders
• Monitor manufacturing builds, production orders, inspections, testing, and release activities
• Ensure alignment of production schedules with shipment commitments and delivery dates
• Collaborate with Quality, Engineering, and Supply Chain to resolve pre-shipment issues
• Develop and maintain project tracking tools, dashboards, and reporting mechanisms
• Support continuous improvement initiatives related to project execution and shipment processes

Skills

Project coordination

Cross-functional collaboration

MS Office Suite

Written & verbal communication

Time management

Attention to detail

Education

Bachelor’s degree

Tools

SAP

Oracle

NetSuite

MS Project

Smartsheet

Jira

Asana

Job description

Position: 1 (Exempt) Duration of Role: Permanent Company: Tate US Location: Glasgow, KY (Hybrid or Onsite) Reporting to: Senior Program Manager

Tate Americas is a key business within Kingspan Data Solutions and is at the forefront of delivering integrated solutions to the rapidly expanding data center market. We combine engineering expertise, advanced manufacturing and operational excellence to deliver complex, mission-critical projects for some of the world’s largest technology companies. With significant investment and ambitious growth plans, Tate is evolving beyond traditional manufacturing to become a fully integrated solutions provider, offering customers a seamless delivery model from design and manufacturing through installation, commissioning and final handover.

About The Role

The Associate Program Manager is responsible for coordinating and tracking critical pre-shipment deliverables throughout the manufacturing and production lifecycle to ensure products are completed, documented, and released on schedule. This role serves as a central point of coordination between Manufacturing, Supply Chain, Quality, Engineering, Logistics, and external suppliers to drive on-time delivery and mitigate risks that could impact customer commitments. The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a fast-paced production environment.

What You’ll Do

Project Coordination & Tracking

• Monitor and track all pre-shipment deliverables to ensure readiness for customer delivery and production milestones.
• Maintain project schedules, action logs, and status reports for manufacturing programs.
• Coordinate cross-functional activities to ensure tasks are completed on time and in accordance with project requirements.
• Facilitate regular project review meetings and provide updates on deliverable status, risks, and escalations.
• Identify schedule risks and proactively work with stakeholders to develop mitigation plans.

Manufacturing & Production Support

• Track progress of manufacturing builds, production orders, inspections, testing, and release activities.
• Ensure production schedules align with shipment commitments and customer delivery dates.
• Coordinate with production teams to verify completion of required manufacturing milestones.
• Monitor work-in-progress and provide visibility into potential bottlenecks affecting shipment schedules.

Pre-shipment Readiness

• Manage and track required pre-shipment documentation, including:
  • Quality inspection reports
  • Test reports and certifications
  • Material compliance documents
  • Packing lists
  • Customer acceptance documentation
  • Export and shipping documentation
• Verify all deliverables are complete, accurate, and approved prior to shipment release.
• Collaborate with Quality, Engineering, and Supply Chain teams to resolve outstanding pre-shipment issues.

Stakeholder Communication

• Serve as a liaison between internal teams and external suppliers regarding project deliverables and shipment readiness.
• Communicate project status, risks, and key milestones to management and stakeholders.
• Escalate critical issues impacting production schedules or customer commitments.

Process Improvement

• Support continuous improvement initiatives related to project execution, manufacturing readiness, and shipment processes.
• Develop and maintain project tracking tools, dashboards, and reporting mechanisms.
• Assist in standardizing project management practices and documentation processes.

Additional Expectations

• Remain compliant with the Code of Conduct and Policies which includes the Kingspan Group Compliance Policy.
• Ensure that all duties related to product compliance are adhered to in accordance with the Product Compliance Policy, Laws, Regulations, and market demands.
• Responsible for all tasks to achieve compliance goals and demands of the Compliance Management System.
• Must raise concerns related to the Compliance Management System with their supervisor, manager, or any member of the Leadership Team, or through the confidential whistleblower service.

Required

What You’ll Bring

• Bachelor’s degree in Business, Supply Chain Management, Engineering, Operations Management, or a related field, or equivalent experience.
• 1–3 years of experience in project coordination, manufacturing operations, production planning, supply chain, or a related environment.
• Strong organizational and multitasking skills.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving capabilities.

Preferred

• Experience working in a manufacturing, production, industrial, aerospace, electronics, or hardware environment.
• Familiarity with ERP systems such as SAP, Oracle, or NetSuite.
• Knowledge of project management methodologies and tools (Microsoft Project, Smartsheet, Jira, Asana, etc.).
• CAPM certification or interest in pursuing project management certification.

What You’ll Get

• Pay range: $70,000 USD to $90,000 USD per year. This role is eligible for a discretionary bonus.
• Career Scope and Advancement: As we grow, new positions and career opportunities arise, offering accelerated paths for the right candidates, locally and globally.
• World of Wellness Philosophy: We empower you to take charge of your health and well-being. You’ll have access to a wide range of medical, dental, and vision benefits, along with personalized guidance from a "Health Advocate". We also offer other supplemental options, including 401k, legal, disability, and theft insurance, to ensure your financial wellness.
• Corporate Social Responsibility: Through Planet Passionate we are determined to reduce our manufacturing carbon (CO2e) emissions to as close to zero as technically possible, together with halving carbon intensity in our primary supply chain. We are very involved in our community, and you will have ample opportunities to support us, in creating a better world.
• Skills Development: Given the dynamic pace of our business and a strong collaborative environment, your new role will be diverse and multifaceted – allowing you to be more versatile and develop a broader skill set.
• Mentorship and development: At Tate, we don’t believe in hierarchy, we work together as one team for one common goal. You will have access and exposure to our senior leaders and experts for learning in your role, and additionally mentorship for the future.
• Culture: We have a great team culture, highly collaborative, supportive and social. Together we innovate, collaborate, take ownership and strive for excellence.

Stay connected with us on LinkedIn for insights into life at Tate. Join us in our mission to make a difference through exceptional solutions.

Tate Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics. We are committed to providing reasonable accommodations to qualified individuals with disabilities. Employment is contingent upon the successful completion of post-offer requirements, including a background check and drug screening, in accordance with company policy and applicable laws.