Associate Producer

Bright AV; United States; On-site; USD 65,000 - 75,000; Full time

Job summary

Bright AV is seeking an Associate Producer to grow their career in live event production. You will lead smaller-scale events and support experienced Producers on larger productions, handling client communication, pre-production, and on-site execution.

You're organized, resourceful, and enjoy bringing events to life. This hands-on role involves timelines, content management, stage management, and on-site coordination across live, hybrid, and virtual formats.

Qualifications

• Experience in live events, event production, audiovisual production, experiential marketing, theater, or related field.
• Experience coordinating events with clients, timelines, and multiple stakeholders.
• Strong organizational skills and ability to balance multiple projects and shifting priorities.
• Excellent communication and collaborative, client-focused mindset.
• Proactive problem-solver who takes ownership and thrives in fast-paced environments.
• Technical curiosity and willingness to learn new production tools and systems.
• Willingness to travel for on-site events as schedules require.

Responsibilities

• Take the lead on smaller-scale events, managing production timelines and client communication.
• Lead production calls, track deliverables, and align clients and internal teams.
• Support Producers on larger live, hybrid, and virtual events.
• Coordinate with vendors, venues, technical teams, and production partners for successful execution.
• Build and maintain production schedules, run-of-show documents, content trackers, and rehearsal timelines.
• Coordinate speaker presentations, event agendas, and production content.
• Support content management platforms and event technology for materials distribution.
• Assist with event applications, agenda websites, and virtual event platforms.

Skills

Event production

Client communication

Vendor coordination

On-site execution

Project management

Travel readiness

Tools

Preseria

Cvent

Hubilo

Virtual Pro

Job description

Bright AV is a full-service audiovisual and live event production company with over 25 years of experience bringing exceptional experiences to life.

We're a collaborative, fast-moving team that values creativity, ownership, and people who aren't afraid to roll up their sleeves. As we continue to grow, we're looking for an Associate Producer who's excited to build their career in live event production and take on meaningful responsibilities along the way.

About the Role

We're looking for someone who's organized, resourceful, great with people, and genuinely enjoys bringing events to life.

As an Associate Producer, you'll have the opportunity to lead smaller-scale events while supporting experienced Producers on larger, more complex productions. You'll be involved in everything from client communication and pre-production planning to content management, stage management, and on-site execution.

This is a hands-on role for someone who enjoys wearing different hats, thrives in a dynamic environment, and is ready to take the next step in their production career.

What You'll Do

Event Production & Ownership

• Take the lead on smaller-scale events, managing production timelines, client communication, and day-to-day coordination.
• Lead production calls, track deliverables, and keep clients and internal teams aligned throughout the production process.
• Support Producers, Senior Producers, and Executive Producers on larger live, hybrid, and virtual events.
• Coordinate with vendors, venues, technical teams, and other production partners to ensure successful event execution.
• Build and maintain production schedules, run-of-show documents, content trackers, and rehearsal timelines.
• Coordinate speaker presentations, event agendas, and other production content.
• Support content management platforms and event technology used to collect, organize, and distribute presentation materials.
• Assist with event applications, agenda websites, and virtual event platforms.

On-Site Production

• Support live event execution, including stage management, speaker-ready room operations, and content coordination.
• Work closely with presenters, technical crews, and production teams to ensure a seamless experience.
• Troubleshoot unexpected challenges and adapt quickly when plans change.

What We're Looking For

• Experience in live events, event production, audiovisual production, experiential marketing, theater, or a related field.
• Experience coordinating events or productions, with exposure to managing clients, timelines, and multiple stakeholders.
• Strong organizational skills and the ability to balance multiple projects and shifting priorities.
• Excellent communication skills and a collaborative, client-focused mindset.
• A proactive problem-solver who takes ownership, learns quickly, and is comfortable working in a fast-paced environment.
• Technical curiosity and a willingness to learn new production tools and systems.
• Availability to travel for on-site events as production schedules require.

Bonus Points If You Have:

• Experience independently managing smaller events from planning through execution.
• Familiarity with content management or event platforms such as Preseria, Cvent, or Hubilo / Virtual Pro.
• Experience in stage management, show calling, or speaker-ready room operations.
• Additional skills in video production, editing, graphics, photography, or camera operation.

You don't need to check every box. We're interested in people who bring the right experience, attitude, and potential to grow.

Why Join Bright AV?

At Bright AV, we believe in developing talent from within.

This role offers exposure to a wide range of productions, the opportunity to learn from experienced industry professionals, and a path to grow into Producer and more senior production roles as your skills and responsibilities develop.

We're a team where your ideas matter, your contributions are visible, and you'll have opportunities to take on new challenges.

If you're ready for more ownership, enjoy the energy of live events, and want to build a long-term career in production, we'd love to hear from you.

Salary: $65,000–$75,000 annually, open to discussion based on experience and qualifications.