Associate Practice Manager

Jobtailor; San Antonio (TX); On-site; USD 90,000 - 140,000; Full time

Job summary

Jobtailor seeks an Associate Practice Manager to lead family law operations, ensuring quality, consistency, and ethics across the firm. You will guide associates through case management, oversee workflows, and mentor junior attorneys.

You'll lead KPI tracking, maintain caseloads, and support strategic initiatives while promoting client service excellence and professional development in a fast-paced environment.

Qualifications

• Active State Bar admission to the state(s) listed in the ad.
• Exceptional writing and communication skills with strong attention to detail.
• Ability to manage multiple priorities with a client-focused mindset.
• Proficiency with Microsoft Word, Excel, PowerPoint, Adobe and Zoom.

Responsibilities

• Lead weekly Matter Status Meetings to review case progress and deadlines.
• Ensure Associate Attorneys and Licensed Legal Paralegals adhere to workflows and court requirements.
• Coach and mentor Associate Attorneys on strategy, writing, client communication, and time management.
• Balance caseloads and resources to support firm objectives.
• Identify training needs with Learning & Development to build development plans.

Skills

Family Law Experience

Active State Bar Admission

Client Counseling Skills

Microsoft Suite Proficiency

Leadership and Mentoring

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Adobe

Zoom Conferencing Technology

Job description

• The Associate Practice Manager plays a key leadership role in ensuring the quality, consistency, and compliance of the firm’s legal practice.
• This position guides associates through strategic case management, provides structured oversight, and fosters continuous professional development.
• Working directly under the Managing [Attorney or Partner], the Associate Practice Manager drives operational excellence and ensures that all legal work aligns with firm strategy, client expectations, and professional standards of ethics and practice.
• Lead weekly Matter Status Meetings (MSM) to review case progress, deadlines, and compliance with firm procedures.
• Ensure Associate Attorneys and Licensed Legal Paralegals adhere to established workflows, documentation standards, and court requirements.
• Collaborate with the Managing [Attorney or Partner] to implement and monitor Key Performance Indicators (KPIs) across the practice group.
• Maintain a personal caseload, demonstrating best practices in client counseling, preparation, and advocacy.
• Meet and exceed a billable goal of 120 hours per month.
• Participate in client consultations or strategy sessions where advanced experience or strategic oversight adds value.
• Serve as a coach and mentor to Associate Attorneys, offering guidance and feedback on strategy, legal writing, client communication, and time management.
• Identify training needs and collaborate with the Managing [Attorney or Partner] and Learning & Development to build individual development plans.
• Assist Associate Attorneys with building caseloads.
• Support the Managing Partner or Attorney in balancing caseloads, managing resource allocation, and resolving case management bottlenecks.
• Coordinate cross-departmental support with paralegals and operations teams.
• Support recruitment, onboarding, and performance evaluation of direct reports.
• Uphold firm values of integrity, accountability, and empathy.
• Partner with firm leadership to continuously improve workflows, compliance practices, and the overall client experience.
• Perform other duties and special projects as assigned to support the firm initiatives and operational goals.

Requirements

• 5 or more years of experience practicing family law.
• Active admission to the [Colorado/California/Washington/Texas/Georgia] State Bar.
• Exceptional writing and communication skills with strong attention to detail.
• Ability to manage multiple priorities with a client-focused mindset.
• High level knowledge and experience working with the Microsoft Suite of products such as Word, Excel, and PowerPoint; Adobe; and Zoom Conferencing Technology.
• Those who speak foreign languages are strongly encouraged to apply but not required.
• **Skills and Competencies: **
• Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff.
• Ability to be a proactive self-starter who understands the details within a much larger context.
• Demonstrated attention to detail, reliability, and ability to learn new technology quickly.
• Excellent client service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Must be flexible and able to adapt quickly and positively to shifting demands, while working effectively under pressure to meet strict deadlines.
• Position may periodically require off-site work at a designated trial ‘war room’ or courthouse to support active litigation.
• Ability to work evenings and weekends as necessary to handle routine or emergent issues.
• Able to sit for extended periods of time at a desk while typing, using a mouse, and looking at a computer screen.
• Ability to stand, sit, bend over, and lift items from the ground exceeding 10lbs to a height from between one’s waist to eye level.

Core Competencies

Demonstrates extensive experience in family law, effective case management, and operational excellence while upholding professional standards and firm values. Proficient in client counseling, legal writing, and mentoring Associate Attorneys to enhance their professional development.

Highest-signal resume keywords

• Family Law Experience
• Active State Bar Admission
• Client Counseling Skills
• Microsoft Suite Proficiency
• Leadership and Mentoring

ATS Optimization Keywords

Hard Skills

• Case Management
• Legal Writing
• Client Advocacy
• Performance Evaluation
• Compliance Practices

Soft Skills

• Attention to Detail
• Proactive Self-Starter
• Client Service Skills
• Adaptability
• Effective Communication

Certifications & Qualifications

• Active State Bar Admission

Industry Keywords

• Legal Practice
• Operational Excellence
• Key Performance Indicators
• Professional Development
• Court Requirements

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe
• Zoom Conferencing Technology