Associate, Portfolio Administration

Global X ETFs; New York (NY); Hybrid; USD 110,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Annual performance bonus

401(k) with company matching

Medical/dental/vision insurance

Generous paid time off

Job summary

Global X ETFs is seeking an Associate to join the ETF Portfolio Administration team, focusing on derivatives back‑office operations including swaps, options, and futures. You will help ensure accurate capture, reconciliation, margination, settlement, and recording across funds.

The ideal candidate has at least two years of hands‑on derivatives operations experience at an asset manager or similar financial institution.

Qualifications

• Bachelor's degree required.
• 2+ years of derivatives back‑office, middle‑office, or operations experience at a financial institution.

Responsibilities

• Support daily back‑office operations for derivatives portfolios (swaps, options, futures).
• Perform daily trade, position, cash, and valuation reconciliations across systems and counterparties.
• Monitor the full derivatives lifecycle from trade capture to settlement and expirations.
• Review collateral activity and margin for OTC derivatives and futures.
• Coordinate collateral movements with counterparties and custodians.
• Investigate and resolve breaks in trade, position, cash, margin, and valuation.

Skills

Derivatives operations

Excel

Attention to detail

Analytical skills

Communication skills

Cross‑functional collaboration

Education

Bachelor's degree

Tools

Bloomberg Terminal

Job description

Role Summary

We are seeking an Associate to join the ETF Portfolio Administration team with a primary focus on derivatives back‑office operations. This role will support the day‑to‑day operational oversight of derivatives held across our ETF platform, including swaps, listed and OTC options, and futures.

The ideal candidate will have at least two years of hands‑on derivatives operations experience at an asset manager, investment manager, bank, fund administrator, or similar financial institution. ETF experience is preferred but not required.

The Associate will work closely with Portfolio Management, counterparties, custodians, fund administrators, and other internal teams to ensure derivatives transactions are accurately captured, reconciled, margined, settled, and reflected in the funds' books and records.

Key Responsibilities

• Support daily back‑office operations for derivatives portfolios, including swaps, options, and futures.

• Perform daily trade, position, cash, and valuation reconciliations across internal systems, counterparties, custodians, and fund administrators.

• Monitor the full derivatives trade lifecycle, including trade capture, confirmation, settlement, resets, expirations, exercises, assignments, terminations, and other lifecycle events.

• Review and reconcile daily variation margin and collateral activity for OTC derivatives and futures.

• Monitor collateral requirements and coordinate collateral movements with counterparties, custodians, and internal stakeholders.

• Investigate and resolve trade, position, cash, margin, and valuation breaks in a timely manner.

• Review counterparty statements and ensure activity is accurately reflected in the funds' accounting and portfolio records.

• Support operational workflows related to swap resets, financing payments, option premiums, futures variation margin, and other derivative cash flows.

• Coordinate with fund administrators and custodians to resolve accounting and settlement discrepancies.

• Work closely with Portfolio Management and trading teams to address operational issues and ensure accurate portfolio information.

• Maintain strong controls around derivatives processing, reconciliations, settlements, and collateral management.

• Assist with onboarding new derivative counterparties, products, funds, and operational workflows.

• Support testing and implementation of new systems, automation, and process improvements within Portfolio Administration.

• Identify opportunities to reduce manual processes and improve operational scalability and controls.

• Maintain procedures and documentation for derivatives operational processes.

• Assist with internal and external audit requests and other control‑related reviews as needed.

Required Qualifications

• Bachelor's degree required.

• Minimum of 2 years of derivatives back‑office, middle‑office, or operations experience at an asset manager, investment manager, bank, fund administrator, or similar financial institution.

• Hands‑on working knowledge of swaps, options, and futures and their associated operational lifecycle.

• Understanding of derivatives settlements, cash flows, margin, collateral, and reconciliations.

• Strong Microsoft Excel skills.

• Strong analytical and problem‑solving skills with the ability to research and resolve discrepancies.

• High level of attention to detail and commitment to accuracy.

• Strong organizational skills and ability to manage multiple priorities in a deadline‑driven environment.

• Strong written and verbal communication skills.

• Ability to work effectively with internal teams as well as external counterparties, custodians, administrators, and other service providers.

Preferred Qualifications

• Experience supporting ETFs or other registered investment funds.

• Experience working directly with OTC derivatives counterparties and futures clearing brokers.

• Familiarity with ISDA/CSA‑related operational processes, collateral management, and margin workflows.

• Experience with investment management, portfolio accounting, order management, or reconciliation platforms.

• Exposure to Bloomberg or similar investment management systems.

• Python, SQL, or other automation/data analysis experience is a plus but not required.

• Experience participating in system implementations or operational automation initiatives is a plus.

Key Competencies

• Strong attention to detail and operational control mindset.

• Ability to take ownership of issues through resolution.

• Effective communication and relationship management.

• Ability to work collaboratively across Portfolio Management, Operations, Technology, Accounting, and external service providers.

• Intellectual curiosity and willingness to develop deeper expertise in derivatives and ETF operations.

• Ability to identify process improvements and challenge inefficient manual workflows.

Compensation:

$110,000-$120,000 plus annual bonus

Compensation & Benefits

Global X offers a competitive total compensation package, including base salary, annual performance bonus, and a comprehensive benefits program:

• Competitive base salary with annual performance‑based bonus

• Comprehensive medical, dental, and vision insurance

• 401(k) retirement plan with company matching

• Generous paid time off and company holidays

• Professional development and continuing education opportunities

• Hybrid work flexibility

• Life and disability insurance

• Wellness programs and employee assistance program (EAP)

About Global X

Global X was founded in 2008. For more than fifteen years, our mission has been empowering investors with unexplored and intelligent solutions. Our product lineup features a wide range of ETF strategies and $78.1 billion in assets under management. While we are distinguished for our Thematic Growth, Income, and International Access ETFs, we also offer Core and other funds to suit a wide range of investment objectives. Explore our ETFs, research and insights, and more at www.globalxetfs.com.

Global X is a member of Mirae Asset Financial Group (“Mirae Asset”), a global leader in financial services, with $803 billion in assets under management worldwide. Mirae Asset has an extensive global ETF platform ranging across the U.S., Australia, Brazil, Canada, Colombia, Europe, Hong Kong, India, Japan, Korea, and Vietnam.

Global X does not accept unsolicited resumes or candidate profiles from recruitment agencies, search firms, or third‑party recruiters.