Associate Occupancy Planner

JLL; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

An established industry player is seeking an Associate Occupancy Planner to join their dynamic Occupancy Planning Team. This role involves managing space supply and demand for a diverse portfolio, ensuring effective communication across teams, and developing strategic planning initiatives. The ideal candidate will possess strong analytical and organizational skills, with a Bachelor’s degree in a relevant field and experience in corporate environments. Join a company that values wellness and offers comprehensive benefits, including a supportive culture that prioritizes your growth and well-being.

Benefits

401(k) plan with matching contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Qualifications

• 2-4 years experience in a corporate environment is required.
• Proficiency in various IT tools and strong analytical skills are essential.

Responsibilities

• Manage supply, capacity, and demand for building space for clients.
• Collaborate with teams to ensure accurate reporting and planning.

Skills

Analytical Skills

Organizational Skills

Presentation Skills

Communication Skills

Problem-Solving Skills

Education

Bachelor’s Degree in Data Analytics

Bachelor’s Degree in Architecture

Bachelor’s Degree in Construction Management

Bachelor’s Degree in Project Management

Tools

Information Technology Tools

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for an Associate Occupancy Planner for our Occupancy Planning Team.

What this job involves

Under the supervision of the Senior Occupancy Planner, the Associate Occupancy Planner is expected to manage the supply, capacity and demand of a building or campus portfolio of space for a specific client at the business unit level.

Responsibilities

• Ensures accurate reporting of information, and foster critical relationships between various individuals and organizations, communication channels will exist with:

• Move Coordination team to review and approve moves, develop migration plan and conduct facility audits.
• Business Unit leadership to collect headcount forecasts, resolve headcount forecast discrepancies between leadership’s numbers and those collected at the group-level.
• Corporate Finance group to gather top-down projections.
• Corporate Real Estate to review and resolve planning forecasts, needs, concerns, and issues.
• Collaborate with Project Management, Facility Management and Transactions on all Site Rationalization Efforts.
• Project management to review stacking strategies and to provide workload forecast related to project moves that are planned to occur based on occupancy plans/strategy.
• Other Occupancy Planners to ensure cross region strategy plans are developed.

Essential Functions

• Within the portfolio, can answer: how much space is currently available, what are the workplace conditions, and what are headcount projections by business unit.
• Provide a single point of contact for planning related questions within region.
• Prepare/present summarized findings and recommendations for action or consideration by the client.
• Report the status of major initiatives affecting planning decisions for the sites.
• Participate in development of migration plans and sequencing of group-level moves / relocations.
• Facilitate and/or resolve planning issues identified in the customer planning meetings.
• Ensure planning is aligned with corporate guidelines, and that all scenarios maximize use of space.
• Recommend, educate and enforce space policies/standards, procedures and protocols and notify client of customer requested exceptions.
• Measure, monitor and report cost saving and value added contributions.
• Assist in developing site-specific planning strategies with Senior Leadership.
• Report and compare actual seat demand versus projected seat demand at the building level.
• As necessary, participate in project and move coordination planning meetings.
• Review building specific stacking plans.
• Report the current supply and capacity, and forecasts inventory changes for a rolling three-year time frame.

Sound like you? To apply you need to possess:

• Bachelor’s Degree in Data Analytics, Architecture, Construction Management, Design, Facilities, Project Management or related field with a minimum of 2-4 years experience in a corporate environment.
• Proficiency in a range of information technology tools and platforms.
• Strong analytical, organizational, and presentation skills.
• Excellent written and verbal communication skills.
• Ability to understand complex ideas and communicate those ideas to others on the account in a clear and concise manner.
• Ability to solve problems individually and in a team setting.
• Previous experience in space/occupancy planning at a strategic level, experience with interior office renovations a plus.

Estimated total compensation for this position:

65,000.00 – 95,000.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site – New York, NY

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays