Associate Manager, Program Operations

ICF; Arizona; Remote; USD 74,000 - 125,000; Full time

Benefits offered by this job

Tuition reimbursement

401k matching

Employee Stock Purchase Plan

Flexible work arrangements

Professional development resources

Job summary

ICF in the United States is seeking an Associate Manager, Program Operations to lead the West Region program implementation within our Energy Efficiency Division. You will oversee a team of Energy Specialists and work with program managers, outreach, technical, and marketing staff to deliver consistent client service and drive strategy across portfolios.

The role emphasizes performance tracking, invoicing, project reviews, and startup activities, with a focus on staffing optimization and best

Qualifications

• Bachelor's Degree (or substitute one year of related experience per year of education).
• 3+ years in program operations, business/financial analysis, or related field.
• Certifications in operational excellence (PMP, Six Sigma) and project management experience.
• Experience with Power BI, Power Automate, and Excel macros.
• Strong leadership, process improvement, and performance tracking across portfolios.
• Data analysis, forecasting, reporting, KPI management, and stakeholder communication.

Responsibilities

• Timely and accurate project reviews.
• Coordinate and oversee program-level reporting, invoicing, forecasting, KPI tracking, and performance management activities.
• Prepare quantitative data for internal/external meetings; document action items.
• Ensure timely customer and subcontractor payments.
• Generate accurate deliverables for regulatory filings, reports, and presentations.
• Maintain and update shared files and program documents.
• Coordinate portfolio-level performance forecasts and trend analysis.
• Maintain workflow documents and process guides.
• Draft/compile program awards for clients.
• Present performance metrics to stakeholders and approve large projects with high attention to detail.
• Field subcontractor requests and assist with monthly data verification.
• Manage team bandwidth and adjust staffing strategies as needed.

Skills

Team leadership

Project management

Data analysis

KPI management

Stakeholder communication

Analytical thinking

Organizational skills

Education

Bachelor's Degree

Tools

Power BI

Power Automate

Excel Macros

Job description

Associate Manager, Program Operations Location: The Associate Manager, Program Operations is a leadership role within ICF’s Energy Efficiency Division, responsible for managing program implementation across the West Region for all West portfolios. This position collaborates with a cross-functional team, including program management, outreach, technical, and marketing personnel, and plays a central role in project delivery, strategy development, and market expansion. They will oversee a team of direct reports (primarily Energy Specialists) to ensure consistent, high-quality client delivery. This role supports the development of a holistic strategy across multiple portfolios, optimizes staffing based on workload fluctuations, and establishes best practices for core programmatic functions such as performance tracking, invoicing, project reviews, and client deliverables.

They will work with the regional Program Operations Manager, client portfolio leads, residential and commercial Program Managers, and the broader regional team to develop and deliver a holistic strategy and consistent client delivery. The role will also coordinate across multiple large portfolios, leverage regional staff based on fluctuating workloads, and develop best practices for programmatic functions such as project reviews, performance tracking, client deliverables, and project startup activities.

Quality of life

Flexible workplace arrangements, work-life balance

Investment of the community

Tuition reimbursement, access to professional development resources, 401k matching, Employee Stock Purchase Plan

Direct the quality and performance of the team responsible for the following tasks:

• Timely and accurate project reviews.
• Coordinate and oversee program-level reporting, invoicing, forecasting, KPI tracking, and performance management activities, ensuring accurate deliverables, forecast validation, quality reviews, and timely implementation of corrective action plans to support successful portfolio execution.
• Support internal and external team meetings by prepping and pulling quantitative data, coordinating with project managers on qualitative inputs, coordinating with portfolio lead on agenda, hosting meeting, and documenting action items
• Ensure timely customer and subcontractor payments.
• Generate accurate and polished deliverables for all regulatory filings, reports, and presentations.
• Maintain and update shared files, resources and program documents to ensure all program staff has access to latest versions of materials.
• Coordinate with program managers to develop and maintain portfolio-level performance forecasts and trend analysis.
• Maintain business workflow documents and keep process guides updated.
• Draft/compile program awards for clients.

Manage operations for the implementation of the West portfolios, responsible for the following tasks:

• Collaborate with program managers to ensure all activities related to quality program delivery are executed.
• Present performance metrics to internal and external stakeholders.
• Review and approve large projects in a timely manner and with high attention to detail.
• Field requests from subcontractors.
• Assist with monthly data verification.
• Conduct final desk reviews/approvals of projects over a certain incentive threshold.
• Manage bandwidth of team and adjust staffing strategies as needed.

• Bachelor's Degree (or applicants can substitute one year of related experience for one year of education)
• ~3+ years of professional experience in program operations, business analysis, financial analysis, reporting, analytics and/or related field
• Certifications related to operational excellence (PMP, Six Sigma, etc.) Project management experience.
• Experience with Power BI (or similar data visualization tool), Power Automate, Excel macros
• Program implementation, operations management, and performance tracking across multiple portfolios
• Team leadership, coaching, employee development, and performance management
• Business process improvement, workflow optimization, and operational documentation
• Data analysis, forecasting, reporting, and KPI management
• Project management, quality assurance, and stakeholder communication
• IT coordination, systems support, and workflow management
• Advanced Microsoft Excel skills with strong analytical capability and attention to detail
• Excellent communication, collaboration, and relationship-building skills across internal teams, clients, and stakeholders
• Strong organizational skills, professionalism, sound business judgment, and ability to manage multiple priorities while maintaining confidentiality

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process.

All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations.

Candidate AI Usage Policy

As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: $73,738.00 - $125,354.00 Arizona Remote Office (AZ99)