Associate, Experiential Events

Success Academy Charter Schools; New York (NY); Hybrid; USD 68,000 - 72,000; Full time

Benefits offered by this job

Day-One health & wellness

403(b) retirement plan with employer 3

Paid time off & holidays

Cellphone stipend

Job summary

Success Academy Charter Schools is seeking an Experiential Events Associate to join our Creative Agency. You will manage logistics for a high volume of events, ensuring flawless execution across diverse portfolios and coordinating with vendors and internal teams.

The role emphasizes on-site and off-site coordination, budget tracking, and proactive problem-solving to meet tight timelines. This hybrid NYC-based position offers robust benefits and growth opportunities within our growing network.

Qualifications

• Proven experience in event management, coordination, or logistics.
• Experience managing complex logistics for multiple concurrent events.
• Excellent attention to detail and commitment to quality output.
• Proactive problem-solving mindset.
• Ability to meet tight deadlines with speed and efficiency.
• Excellent communication and collaboration with vendors and internal teams.
• Familiarity with the NYC venue landscape is a plus.
• Strong organizational skills and financial tracking for events.

Responsibilities

• Manage logistics for a high volume of events, varying in scale and audience.
• Use NYC venue database to inform planning and decisions.
• Serve as primary contact for external vendors and coordinate with internal teams.
• Support on-site setup and tear-down, troubleshooting issues.
• Track event expenses, process invoices, and reconcile costs against budgets.

Skills

Event management

Coordination

Logistics planning

Vendor management

Attention to detail

Communication

Job description

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

About the Role

The Experiential Events Associate will join Success Academy's Creative Agency to provide critical event logistics and execution support, playing a key role on the experiential team. This role is essential for maintaining the high-quality execution of a diverse portfolio of company events and managing execution risk for the team.

Key Responsibilities

• Independently manage and execute the logistics for a high volume of events, varying in scale, complexity, and audience.
• Utilize existing planning resources, including a comprehensive database of NYC venues, to inform planning and streamline decision-making.
• Serve as a point of contact for external vendors (e.g., caterers, printers) and liaise effectively with internal cross-functional teams to ensure seamless event delivery.
• Support on-site setup and tear-down activities, managing vendors to troubleshoot issues and ensure a smooth event experience.
• Manage and track event-related expenses, process invoices, and reconcile vendor costs to ensure adherence to event budgets.

Qualifications

• Proven experience in event management, coordination, or logistics, preferably within a fast-paced environment.
• Demonstrated excellence in managing complex logistics for multiple concurrent events of varying sizes.
• Exceptional attention to detail and a commitment to quality output.
• Proactive problem-solving mindset and the ability to think critically and decisively under pressure.
• Speed and efficiency in delivery, with a proven ability to meet extremely tight deadlines.
• Excellent communication and collaboration skills to effectively work with vendors and internal teams.
• Familiarity with the NYC venue landscape is a plus.
• Attention to Detail: Demonstrates thoroughness and accuracy when coordinating multi-faceted event logistics and financial tracking.
• Problem Solving: Proactively identifies potential obstacles during planning and troubleshooting on-site issues under tight timelines.
• Stakeholder Management: Builds effective working relationships with internal teams and external vendors to deliver seamless events.

At Success Academy, we invest boldly in our Network team with a comprehensive package designed to support your health, financial future, and overall well-being:

• Day-One Health & Wellness: Medical, dental, and vision coverage starting your first day (SA covers 82% of our core medical plan), plus a free One Medical membership and confidential mental health support via EAP/Talkspace.
• Financial Security: 403(b) retirement plan with a 3% employer match, up to $2,400/year in employer HSA contributions, employer-paid life/disability insurance, and Public Service Loan Forgiveness (PSLF) eligibility.
• Time to Recharge: Generous paid time off, paid holidays, and paid parental leave.
• Perks & Stipends: A $50/month cellphone stipend ($600/year), pre-tax commuter benefits, backup family care, and performance-based earning incentives.

This is a hybrid position based in our NYC Financial District office, requiring on-site work Tuesday through Thursday and remote work on Monday and Friday.

Exact compensation may vary based on skills and experience. This position is not bonus eligible.

Compensation Range

$68,000 - $72,000 USD

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.