Executive Assistant to the Chief Advancement Officer

Success Academy Charter Schools; New York (NY); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Job summary

Success Academy Charter Schools in New York City is seeking an organized Executive Assistant to support our Chief Advancement Officer. This onsite role requires managing a demanding calendar, coordinating meetings and travel, and ensuring deadlines are met with discretion.

You will work with the Advancement team and external stakeholders, handling confidential information and contributing to fundraising efforts.

Qualifications

• Excellent organizational skills and ability to manage competing priorities.
• Proficiency in Google Workspace or Microsoft Office.
• Strong written and verbal communication with discretion.

Responsibilities

• Manage a complex CAO calendar and coordinate meetings.
• Coordinate travel itineraries and logistics.
• Prepare materials and track action items.
• Support donor communications and fundraising events.
• Process expenses and maintain records.

Skills

Organizational skills

Google Workspace / Microsoft Office

Written & verbal communication

Confidential information handling

Calendar management

Job description

Executive Assistant to the Chief Advancement Officer

New York

Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.

We are seeking a highly organized, adaptable, and professional Executive Assistant to support our Chief Advancement Officer. This role requires strong judgment, discretion, attention to detail, and the ability to manage competing priorities in a fast-paced environment.

The ideal candidate is dependable, organized, and skilled at anticipating needs and keeping the CAO’s day-to-day schedule and tasks running smoothly.

This is an onsite position based in New York City, requiring five days onsite each week.

The Role As Executive Assistant to the Chief Advancement Officer, you will serve as a trusted partner responsible for providing high-level administrative and operational support. You will manage a complex calendar, coordinate and support meetings and travel, and help ensure priorities, deadlines, and day-to-day responsibilities are handled effectively. You will work closely with the Advancement team and communicate regularly with internal and external stakeholders. Success in this role requires excellent attention to detail, responsiveness, discretion, and follow-through.

Key Responsibilities

Manage a complex calendar, schedule meetings, and coordinate appointments.

Coordinate travel arrangements, itineraries, and related logistics.

Anticipate scheduling conflicts and adjust plans as priorities change.

Prepare meeting materials, track action items, and follow up on next steps.

Support Advancement team meetings, fundraising events, donor-related activities, and special projects as directed.

Help coordinate meetings and communications with donors, partners, and other key stakeholders.

Handle confidential and sensitive information with professionalism, judgment, and discretion.

Maintain organized records and ensure important deadlines and commitments are met.

Process expenses and support other day-to-day administrative operations as needed. Schedule and Availability Candidates should be able to work from the office 5 days a week and remain responsive during standard business hours.

Who You Are

Highly organized, with outstanding attention to detail and follow-through.

Proficient in Google Workspace or Microsoft Office.

Proactive and able to anticipate needs before they arise.

Calm, resourceful, and capable of managing multiple priorities.

Flexible and able to adapt quickly as schedules and priorities change.

An excellent communicator with strong written and verbal communication skills.

Professional, discreet, and comfortable handling confidential information.

Comfortable communicating with donors, partners, and senior stakeholders.

Able to work independently and collaborate across teams.

Able to work onsite in New York City five days per week.

Passionate about contributing to a mission-driven organization.

Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.

Success Academy Charter Schools does not offer employment-based immigration sponsorship.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.