Associate Events Planner

Sargento Foods; Town of Plymouth (WI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive medical insurance

Remote ½ day Fridays

Onsite Health & Wellness Center

Employer 401K contribution

Relocation Assistance

Tuition Assistance

Access to Employee Store

Job summary

The Associate Event Planner at Sargento Foods in Plymouth, Wisconsin supports planning, coordination, and execution of company meetings, employee engagement activities, and recognition programs. You will work with internal stakeholders and vendors to manage logistics, budgets, travel, registrations, and onsite operations, delivering exceptional attendee experiences.

Responsibilities include researching venues, coordinating budgets, preparing materials, and ensuring events run smoothly, with

Qualifications

• Bachelor's degree required.
• 1-3 years of experience in event planning, hospitality, travel coordination, customer service, project coordination, or a related field.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to quality execution.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Availability to work flexible hours in support of events, including evening and weekend requirements.

Responsibilities

• Coordinate event logistics including venue arrangements, catering, transportation, audiovisual needs, attendee communications, registration, and event materials.
• Research and recommend venues, vendors, activities, and event solutions that align with business needs and budgets.
• Assist with vendor sourcing and ongoing vendor relationship management.
• Assist with event budget tracking, coordinate invoice processing, and reconcile expenses.
• Maintain event project plans, timelines, and planning documents to ensure key milestones and deliverables are completed on schedule.
• Prepare event materials such as registration packets, presentations, seating assignments, nametags, and other supporting documentation.
• Provide onsite event support, including setup, registration, attendee assistance, vendor management, and troubleshooting during events.
• Partner with internal stakeholders to define event objectives, attendee needs, and desired outcomes, providing strategic planning recommendations to help achieve event goals.
• Create and analyze participant surveys and feedback to identify opportunities for improvement and enhance future event experiences.
• Maintain event planning resources, vendor databases, and other tools that support company-wide event planning efforts.
• Support department initiatives and special projects as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

MS Office

Flexible hours

Education

Bachelor's degree

Job description

The Associate Event Planner supports the planning, coordination, and execution of company meetings, employee engagement activities, and recognition programs. This role partners with internal stakeholders, vendors, and service providers to ensure events are delivered efficiently and effectively while maintaining a positive participant experience.

The Associate Event Planner assists with all phases of event planning and execution, including logistics, vendor management, communications, travel coordination, budget administration, and onsite event operations. This position contributes to successful event outcomes by maintaining strong organizational practices, attention to detail, and a customer-focused approach.

Your Passion. Our Culture.

At Sargento, you work for a company you believe in, with a family of people who believe in you. Our culture stems from a simple premise: Hire good people and treat them like family. At Sargento, you can make decisions based on how they affect people as well as the long-term health of our company. You will be encouraged to make a meaningful difference in the community, in the company and in your career. With diverse experiences and tools to learn and develop, you can transform your aspirations into reality. If you’re ready for the right place to belong and grow your career, you can find it here.

Benefits that set us apart.

• Comprehensive medical including Fertility, Adoption benefits, Dental, and Vision Insurance

• Remote ½ day Fridays

• Onsite Health & Wellness Center

• Employer 401K contribution in the top 1% of the nation

• Relocation Assistance

• Tuition Assistance

• Access to Employee Store

What You Do.

• Coordinate event logistics including venue arrangements, catering, transportation, audiovisual needs, attendee communications, registration, and event materials.

• Research and recommend venues, vendors, activities, and event solutions that align with business needs and budgets.

• Assist with vendor sourcing and ongoing vendor relationship management.

• Assist with event budget tracking, coordinate invoice processing, and reconcile expenses.

• Maintain event project plans, timelines, and planning documents to ensure key milestones and deliverables are completed on schedule.

• Prepare event materials such as registration packets, presentations, seating assignments, nametags, and other supporting documentation.

• Provide onsite event support, including setup, registration, attendee assistance, vendor management, and troubleshooting during events.

• Partner with internal stakeholders to define event objectives, attendee needs, and desired outcomes, providing strategic planning recommendations to help achieve event goals.

• Create and analyze participant surveys and feedback to identify opportunities for improvement and enhance future event experiences.

• Maintain event planning resources, vendor databases, and other tools that support company-wide event planning efforts.

• Support department initiatives and special projects as assigned.

Your Education and Experience.

• Bachelor's degree required.

• 1-3 years of experience in event planning, hospitality, travel coordination, customer service, project coordination, or a related field.

• Excellent verbal and written communication skills.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Strong attention to detail and commitment to quality execution.

• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint

• Availability to work flexible hours in support of events, including evening and weekend requirements.

PREFERRED QUALIFICATIONS

• Experience supporting corporate meetings, employee events, or recognition programs.

• Experience with event registration, survey, or project management platforms.

Our Story.

With over 2,400+ employees and net sales of $1.8 billion, Sargento Foods is a family-owned company that has been a leader in cheese for more than 70 years. We created the world’s first, successful pre-packaged sliced and shredded natural cheeses. Sargento is based in Plymouth, Wisconsin, where we manufacture and market shredded, sliced and snack natural cheese products, as well as ingredients and sauces. Sargento is known for the exceptional quality of our products and for product design, packaging and merchandising innovations that have transformed our industry.

To learn more about our culture and values, please visit our website at https://careers.sargento.com/us/en.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.