Associate, Events Operation and Logistics

Eurasia Group; New York (NY); Sur place; USD 55 000 - 60 000; Plein temps

Résumé du poste

Eurasia Group seeks an Associate, Events Operations and Logistics to support the logistics and execution of conferences and events. You will coordinate venue, catering, AV, registration, and travel arrangements while aiding on-site teams and vendor management.

The role emphasizes run-of-show development, budget support, and post-event reconciliation, with travel up to 20–30% as needed.

Qualifications

• 3–5 years of experience in event operations, event coordination, event logistics, or related field.
• Bachelor's degree in Event Management, Hospitality, Operations, Business, or related field (or equivalent experience).
• Hands-on experience coordinating logistics for professional events (conferences, corporate events, roundtables, dinners, lunches).
• Excellent attention to detail and strong organizational skills.

Responsabilités

• Coordinate venue logistics, catering, AV, registration, transportation, and accommodations.
• Develop run-of-show documents, schedules, and operational timelines.
• Assist with floor plans, room layouts, signage, and space flow planning.
• Coordinate with venues, caterers, AV teams, and other vendors.
• Manage vendor load-in/load-out schedules and venue compliance.
• Support on-site operations and supervise event staff and vendors.

Connaissances

Event operations

Coordination

Organizational skills

Microsoft Office

Communication skills

Problem-solving

Team player

Travel readiness

Formation

Bachelor's degree in Event Management or related field

Outils

Microsoft Office Suite

AV basics

Description du poste

Associate, Events Operation and Logistics

About this position

About Eurasia Group and GZERO Media

Eurasia Group is the world's leading global research and advisory firm. We help clients understand, anticipate, and respond to instability and opportunities everywhere they do business.

Together with GZERO Media—the go-to source of first insight into geopolitics—and our full-fledged events team, theEurasia Group umbrella provides a complete political risk solution.

Headquartered in New York, we have offices in Washington, London, São Paulo, Brasilia, Tokyo, Singapore, and San Francisco, as well as on-the-ground experts in more than a hundred countries in every region of the world.

We are committed to analysis that is free of political bias and the influence of private interests.

We are seeking a motivated event operations professional to support the logistics and operational execution of conferences and events. This role is ideal for someone with foundational event operations experience who is eager to grow their skills in managing complex logistics, coordinating vendors, and ensuring seamless on-site execution.

Responsibilities:

• Event Logistics & Operations Support
• Coordinate operational aspects of events including venue logistics, catering, audio-visual, registration, transportation, and accommodations
• Support development of run-of-show documents, scheduling and other necessary operational timelines
• Assist with floor plans, room layouts, signage, and space flow planning
• Coordinate purchase of event materials, delivery, and on-site setup
• Research and coordinate with venues, caterers, AV companies, and other service vendors
• Coordinate with vendors' load-in/load-out schedules and ensure compliance with venue requirements
• Communicate with vendors to resolve operational questions and minor issues
• On-Site Event Execution
• Support on-site operations and coordinate event staff, and vendor personnel
• Oversee setup, execution, and breakdown of event elements under the guidance of senior team members
• Participate in pre-event walkthroughs and technical rehearsals
• Serve as operational point of contact during events, troubleshooting issues and escalating as needed
• Assist with event communications and coordinate real-time operational adjustments
• Registration & Attendee Operations
• Coordinate with registration team for badge printing, check-in processes, and attendee services desk
• Coordinate attendee logistics such as directions, information, and schedule distribution
• Support VIP/speaker services including green room setup, meeting room requests and basic accommodation
• Respond to attendee questions and resolve operational issues promptly
• Budget & Financial Operations Support
• Track operational expenses and assistance with budget management
• Support purchase orders, invoices, and payment requests accurately and on time
• Keep track on budget sheets and support post-event budget reconciliation
• Help identify cost-saving opportunities in vendor negotiations and operational planning
• Process Improvement & Documentation
• Maintain and update operational documents, vendor contact lists, and standard procedures
• Contribute ideas for streamlining logistics processes and improving efficiency
• Track operational checklists and ensure completion of all event tasks

Qualifications:

• 3-5 years of experience in event operations, event coordination, event logistics, or related field
• Bachelor's degree in Event Management, Hospitality, Operations, Business, or related field (or equivalent experience)
• Hands-on experience coordinating logistics for professional events (conferences, corporate events, roundtables, dinners, lunch etc.)
• Exceptional attention to detail and strong organizational skills
• Ability to manage multiple tasks simultaneously and prioritize effectively
• Solid coordination and communication skills
• Basic understanding of event technology and AV requirements
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong problem-solving skills and ability to stay calm under pressure
• Team player with positive attitude and willingness to learn
• Flexibility to work irregular hours including evenings and weekends as needed
• Willingness to travel for events (approximately 20-30%)

At Eurasia Group, our mission is to provide the tools and understanding needed in a world where politics drives disruption. We put politics first for our clients, and we aspire to be the leading place people come to find out about the world. This requires us to maintain a company culture that puts people first. We are committed to fostering an environment that is empowering and globally minded. We firmly believe that bringing people with a variety of ideas and perspectives to the table makes our analysis stronger for our clients and creates a better workplace. Our leadership team is dedicated to embedding this approach into everything we do and how we lead because we care deeply about our work and our people.

The pay range for this role is:
55,000 - 60,000 USD per year(Washington DC)
55,000 - 60,000 USD per year(New York)