Associate Event Producer

ADVOC8; Austin (TX); Remote; USD 70,000; Full time

Job summary

A leading company in experiential marketing seeks an Associate Event Producer in Austin, TX. This role involves supporting event logistics from conception to execution, ensuring client satisfaction, and collaborating across teams. Ideal for someone with 2-4 years of experience in the industry, this position offers a flexible work environment and opportunities for professional growth.

Benefits

Health Insurance

401k

Flexible work schedule

Unlimited vacation

Paid parental leave

Qualifications

• 2-4 years of experience in experiential production or related field.
• Strong problem-solving, communication, and organizational skills.

Responsibilities

• Support lead Producer, manage project documentation, and coordinate meetings.
• Identify and manage relationships with venues, vendors, and partners.

Skills

Problem-solving

Communication

Organization

Research

Collaboration

Creativity

Education

2-4 years of experience in experiential production

Tools

Google Suite

Microsoft PowerPoint

Microsoft Word

Acrobat

Monday.com

Harvest

Job description

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THE ROLE

ADVOC8 is searching for a versatile, self-motivated Associate Producer who is excited about experiential event logistics and planning. From event conception to execution, this person will be involved in every part of the planning process, supporting the lead event Producer and / or owning workstreams and leading selected projects. They are detail-oriented and care deeply about ensuring that our clients always have a positive experience. Comfortable with collaboration across internal teams, vendors, and partners, this is an excellent next step for someone who has a solid start with their career in event production and is ready for additional growth.

Who We Are

At ADVOC8, we create experiences that build trust, shift minds and win hearts. Our special sauce? Chemistry, collaboration and an endless supply of curiosity. We're a team of strategic thinkers, creative problem-solvers, thoughtful storytellers and logistical magicians expertly bringing ideas to life from strategy and creative through to production and execution. We work with brands, nonprofits and associations to create experiences that make an impact. And we do this all in a flexible 'work from anywhere' environment where we celebrate differences and encourage each of our 'advocates' to bring their unique perspectives to the table each and every day.

Responsibilities

Project Management

• Support the lead Producer by leading a workstream from concept to execution or lead projects, as applicable
• Participate in or lead internal and client meetings
• Identify venues, vendors and partners; secure proposals/estimates and present for approval; manage relationships (when assigned)
• Support (and take ownership when assigned) in maintaining and organizing all necessary project documentation across workstreams including:
• Workback timeline
• Staffing plan
• Production schedule
• Budget matrix (internal and external if needed)
• Production deck
• Creative deck
• Meeting agendas
• Meeting notes
• Contracts and deal memos
• Inventory trackers
• Asset lists
• Recap decks
• Schedule internal and external calls and meetings (as assigned)
• Participate in site visits and walk-throughs as needed
• Support project AP finance operations, through expense tracking and documentation
• Serve as a member of the onsite event/ production team
• Support project close out
  

Creative Collaboration

• Take advantage of opportunities to participate in ideation and development of creative and strategy
  
  

Professional Development

• Stay up-to-date on industry trends, experiences, events, and technology
  
  

Skills & Qualifications

• 2-4 years of experience in the experiential production industry or a closely-related field; previous brand or agency experience is strongly preferred
• Strong problem-solving skills with the ability to anticipate challenges and find creative solutions
• Strong communication skills, detail-oriented, organized and efficient
• Ability to balance multiple projects and meet deadlines
• Enjoys research and is willing to put in the extra effort to solve challenges
• Client facing professionalism, collaborative, self-motivated, and proactive with a positive, solutions-oriented mindset
• Proficiency in Google Suite, Microsoft PowerPoint, Microsoft Word, and Acrobat. Proficiency in project management and time tracking tools such as Monday.com and Harvest a plus
• Can work flexible hours including some nights and weekends
• Is comfortable traveling 30% or more locally, nationally, and internationally
• On site physical demands:
• Ability to remain in a stationary position for an extended period of time
• Ability to lift and/or move boxes and equipment up to 50 lbs. (with assistance)
• Ability to position self under tables or stages, and/or lower self to floor
• Ability to manage priorities and adhere to deadlines
• An interest in brand storytelling, audience engagement, and experiential marketing strategies
• A collaborative mindset
• Passion for experiential marketing, events, and brand activations
• Aligned with and committed to ADVOC8's core values; represents them in daily work
• Better Together - Collaborative soul who's open to new ideas, sharing successes and being part of a team
• Level Up - High standards, never settling for the status quo or what we did last time
• Hustle Smarter - Entrepreneurial, roll-up-your-sleeves spirit, tempered by the courage to identify smarter ways of doing things
• Celebrate Differences - Highly empathetic personality who values individual perspectives
• Outcome Over Income - Extensive experience and demonstrated success in client relationship management
• Protect the Respect - Navigates conflict with an emphasis on transparency and diplomacy
• Engineer Exceptional Value - Inspired by outside-the-box thinking that yields outstanding ROI for our clients and projects
• Embrace Change - Recognize situations that require flexibility and craft creative solutions on the fly
  

Benefits

• A collaborative and creative work environment that values bold ideas.
• The opportunity to work with top-tier brands on high-impact projects.
• Competitive base salary, with additional performance-based incentives
• Health Insurance: 100% coverage of base-level medical insurance plus buy-up options to meet you and your family's needs
• Health Insurance: Dental and vision insurance
• 401k, FSA, and stipend for mobile device usage
• Professional development and training reimbursements to support career growth
• Flexible work schedule
• Unlimited vacation and personal time for a healthy work-life integration
• Paid parental leave and Grandternity Leave
• Fully remote company
  
  

We have transitioned from a once Washington D.C.-based agency to being Washington, D.C.-born. This position is not location-based, though travel will occasionally be required for project work and team offsites. Candidates must be legally authorized to work in the U.S.; at this time, we are not able to provide sponsorship.

At ADVOC8, building an inclusive team that celebrates our differences is integral to our success. We strongly encourage people from underrepresented groups to apply even if you don't meet all qualifications.

At ADVOC8, we are committed to fostering transparency and equity in compensation. The salary range provided for this position reflects the base salary offered to a successful candidate based on their experience, qualifications, and internal compensation structures. Please note that this salary range is subject to change based on evolving market conditions, company budget, and other factors, and does not include potential bonuses, benefits, or other forms of compensation. Final compensation may vary depending on the candidate's negotiation, location, and the specific role's requirements. We believe in fair pay for all employees and encourage candidates to engage in open conversations with us regarding compensation expectations during the hiring process.

ADVOC8 is an Equal Opportunity Employer, committed to achieving a diverse workforce, and prohibits discrimination and harassment: ADVOC8 is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at ADVOC8 are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, national origin, ancestry, disability, neurodivergence, marital status, gender, sexual orientation, gender identity, gender expression, pregnancy, exercising the right to family care and medical leave, veteran status or any other status protected under federal, state or local law. ADVOC8 will not tolerate discrimination or harassment based on any of these characteristics.

Employment with ADVOC8 is conditional upon receipt of satisfactory results to an applicable background check, conducted once an offer has been extended and agreed upon.

Salary: $70000 per year

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  Marketing Services

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