Associate, Event Planning

Jobtailor; Illinois; On-site; USD 55,000 - 85,000; Full time

Job summary

Antares is seeking an experienced Events Coordinator to support the VP of Client Events, driving client-focused events, third‑party conferences, and sponsorship activations. You will plan timelines, coordinate invitations, branding, signage, attendee communications, and post-event follow‑ups with internal and external partners.

Responsibilities include maintaining the events calendar, managing registrations and budgets, handling vendor relationships, and overseeing on-site execution.

Qualifications

• Bachelor's degree required.
• 3–5 years coordinating marketing events, conferences, sponsorships, or client events.
• Able to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent organizational, project management, and communication skills.
• Experience coordinating conferences, sponsorships, or client events from planning through execution.
• Strong relationship management and collaboration across teams and external partners.
• Experience using event platforms such as Monday.com or similar.
• Interest in leveraging AI and emerging technologies to improve productivity.
• Willingness to travel; unrestricted US work authorization.
• Preferred: experience with Cvent, Monday.com, graphic design or web management tools.

Responsibilities

• Support the VP of Client Events in executing event strategy, including third‑party conferences and sponsorships.
• Maintain the firm's event and conference calendar and communicate updates to internal stakeholders.
• Manage the conference sponsorship program, including registrations, deliverables, vendors, budgets, and on‑site execution.
• Support proprietary investor events, executive meetings, and select internal events.
• Develop project timelines and monitor milestones.
• Coordinate invitations, branding, signage, attendee communications, and event follow‑up.
• Build relationships with internal partners and external service providers.
• Track attendance, budgets, sponsorship deliverables, event metrics, and stakeholder feedback for reporting.
• Contribute ideas to improve conferences, sponsorship activations, client events, and attendee experiences.

Skills

Event Coordination

Project Management

Relationship Management

Budget Tracking

Microsoft Office Suite

Education

Bachelor's degree

Tools

Monday.com

Cvent

CRM Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

• Support the VP of Client Events in executing Antares' client event strategy, primarily for third-party conferences and sponsorships
• Maintain the firm's event and conference calendar and communicate updates to internal stakeholders
• Manage the conference sponsorship program, including registrations, sponsorship deliverables, exhibitor requirements, vendors, budgets, expenses, logistics, and on-site execution
• Support proprietary investor events, executive meetings, and select internal events
• Develop project timelines and monitor milestones
• Coordinate invitations, branding, presentations, signage, attendee communications, and event follow-up
• Build relationships with internal partners and external service providers
• Use Monday.com, Cvent, and CRM tools to manage workflows, registrations, and attendee information
• Track attendance, budgets, sponsorship deliverables, event metrics, and stakeholder feedback for reporting and improvement
• Contribute ideas to improve conferences, sponsorship activations, client events, and attendee experiences

Requirements

• Bachelor's degree
• 3-5 years of experience coordinating marketing events, conferences, sponsorships, or client events within investment management, financial services, or another professional services environment
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent organizational, project management, and communication skills
• Experience coordinating conferences, sponsorships, or client events from planning through execution, including logistics, vendor management, and budget tracking
• Strong relationship management skills and ability to collaborate across teams and external partners
• Experience using project management and event technology platforms such as Monday.com or similar
• Interest in leveraging AI and emerging technologies to improve productivity and event execution
• Willingness to travel as neededAdvanced Microsoft Office skills: Word, Excel, Outlook, and PowerPoint
• Must have unrestricted authorization to work in the United States
• Must be willing to comply with pre‑employment screening, including drug testing, reference verification, and background check
• Preferred: experience supporting conference sponsorships or experiential marketing programs within financial services or asset management
• Preferred: prior experience with Cvent
• Preferred: experience with Monday.com
• Preferred: experience with graphic design applications
• Preferred: experience with web management tools

Core Competencies

Demonstrates expertise in event coordination, including managing logistics, budgets, and stakeholder communications for client events and conferences. Proficient in using project management tools and technologies to enhance event execution and attendee experiences.

Highest-signal resume keywords

• Event Coordination
• Project Management
• Relationship Management
• Budget Tracking
• Microsoft Office Suite

ATS Optimization Keywords

Hard Skills

• Event Coordination
• Logistics Management
• Budget Tracking
• Vendor Management
• Project Management

Soft Skills

• Organizational Skills
• Communication Skills
• Collaboration Skills

Industry Keywords

• Client Events
• Conferences
• Sponsorships
• Financial Services
• Investment Management

Tools & Technologies

• Monday.com
• Cvent
• CRM Tools
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint