Associate Event Planner

D&H Distributing Co.; Clearwater, Northern (FL, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

D&H Distributing Co. in Clearwater, FL is seeking an experienced Events Coordinator for a hybrid role within 60 miles of Clearwater.

You will collaborate with marketing and sales to plan U.S. conferences, manage registrations, vendor coordination, budgets, and on-site support, while driving branding and attendee experiences.

A Bachelor's degree and 2+ years in event planning are preferred; strong communication, CRM, and Adobe Suite skills are essential.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years event planning experience preferred.
• Proficient in Microsoft Office Suite.
• Experience with CRM databases and event registration platforms.
• Excellent communication, collaboration, copywriting skills, and creativity.
• Familiarity with Adobe Suite.
• Self-starter with attention to detail.
• Ability to multi-task in a fast-paced, deadline-driven environment.

Responsibilities

• Determine stakeholder objectives, audience and message with strong communication.
• Translate needs into strategic marketing campaigns with marketing and creative teams.
• Lead planning of all U.S. D&H conferences from start to finish including shipping, venue, expo details, agenda and collateral.
• Develop events following objectives, budgets, and revenue opportunities to increase profits.
• Coordinate customer and staff registration content and requirements.
• Facilitate White Glove Shipping & Storage service with vendors.
• Coordinate event shirt ordering and vendor participation.
• Ensure branding and messaging at all events across sales, advertising and marketing.
• Monitor timelines and budgets, track expenses and revenue.
• Travel to review new locations and provide onsite support as needed.
• Work with cross-department stakeholders to ensure deliverables and marketing revenue.

Skills

Event planning

Copywriting

Communication skills

Time management

Team collaboration

Education

Bachelor's degree

Tools

CRM databases

EventPro Planner

Registration platforms

Job description

This is a hybrid role that must be based in the Clearwater/Tampa, FL areas. Must be located within 60 miles of Clearwater, FL.

D&H is growing! Join 100+ year old Employee-Owned technology distributor, offering end-to-end solutions for today's resellers, retailers, and the clients they serve across the SMB and Consumer markets.

• We are empowered by our employee Co-Owners who provide the industry’s best service, and we promote a collaborative culture.
• We offer an Employee Stock Ownership Plan, 401k, Paid Time Off, Medical, Prescription, Dental and Vision benefits as well as Gym Reimbursement, Work from Home Reimbursement, Employee Purchase Program, Tuition Assistance and much more!
• As a D&H Co-Owner you receive numerous discounts on services.
• We feel strongly about giving back to the community and promoting sustainable, eco-friendly business practices.

Responsibilities

• Must possess strong communication skills, both verbal and written to determine stakeholder objectives, audience and intended message.
• Work collaboratively with marketing managers and the creative team to translate the assessed needs into a strategic marketing vehicle/campaign created to achieve the client’s objectives.
• Lead planning on all U.S. D&H Conferences from commencement to completion in shipping, venue and expo company details, creation of agenda, collateral coordination, driving vendor participation through marketing team, onsite facilitation and post-event follow up.
• Develop events following D&H initiative objectives, projected budgets, finding cost-cutting opportunities and additional revenue generating opportunities to increase projected profits.
• Coordinate Customer registration content.
• Coordinate Staff registration requirements, details and process.
• Facilitate the White Glove Shipping & Storage service with vendor management teams and vendors.
• Coordinate Event Shirt Ordering.
• Ideal candidate will possess VAR and Consumer Channel knowledge.
• Monitor and adhere to all event timelines and budgets; tracking both expenses and revenue throughout the lifecycle of all assigned events/activities.
• Travel to and review possible new locations for events when necessary and attend D&H events to provide onsite support when necessary.
• Familiar with and adheres to all event related contracts.
• Work with sales, advertising and marketing to ensure proper branding and messaging occurs at all events.
• Work with sales, advertising and marketing to develop event agendas including target vendors, seminars, trainings and reseller recruitment.
• Responsible for helping to ensure cohesiveness and planning for larger scale efforts that require funding and working with all appropriate internal and external teams.
• Responsible to work with cross-departmental key stakeholders to ensure deliverables are executed and marketing revenue is captured.
• Demonstrates professional, courteous demeanor, positive attitude, strong work ethic and the ability to collaborate in a constructive manner with others in a dynamic working environment.
• Displays outstanding organizational skills, experience in coordinating time-sensitive projects and proven ability to meet deadlines.
• Shows ability to quickly understand processes, current trends, and technical vernacular associated with company’s products, technologies and brands.
• Works with D&H Executives, Customers and Vendors as needed.

Requirements

• Bachelor’s Degree from four-year college or university; or equivalent combination of education and experience.
• 2+ years event planning experience is preferred.
• Proficient in Microsoft Office Suite.
• Must have experience with CRM databases, Certain registration platform, EventPro Planner or similar/related software.
• Must have excellent communication, collaboration, copy writing skills, and creativity.
• Familiarity with Adobe Suite.
• Self-starter with attention to detail.
• Ability to multi-task, prioritize and work in a fast-paced, deadline-driven environment.
• While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands and fingers, reach with arms, talk and hear. The employee will frequently be required to stoop, kneel and crouch. The employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus.