Associate Director, Project Management

Evoke KYNE; San Diego (CA); Hybrid; USD 120,000 - 135,000; Full time

Benefits offered by this job

Health benefits

401(k) matching

Flexible time off

Company-paid medical/dental

Job summary

Inizio Evoke is seeking an Associate Director, Project Management to oversee 1–2 brands, lead PM teams, and drive strategic planning and execution. This remote role reports to the Director, Project Management and emphasizes risk mitigation and cross‑functional collaboration.

You’ll guide budgets, timelines, and scopes, educate clients on processes, and mentor PM staff while integrating AI‑driven tools and emerging tech into workflows.

Qualifications

• Seasoned PM with 6+ years of experience in healthcare/pharma advertising.
• Strong budgeting and portfolio management skills.
• Experience across websites, email programs, speaker programs, social media, and digital initiatives.

Responsibilities

• Lead complex, cross‑agency initiatives across launch and mature brands.
• Guide PM team priorities and ensure alignment across projects.
• Manage brand financials including estimates, forecasting, burn tracking, and reconciliation.
• Mentor and grow PM talent across PM and Sr. PM levels.
• Educate clients on agency processes, risk mitigation, and cross‑functional collaboration.
• Lead annual scopes and change orders with cross‑functional alignment.
• Prepare executive financial and risk summaries.

Skills

Project management

Healthcare advertising

Budgeting

Portfolio management

Cross-functional leadership

AI tools

Tools

Excel

Power BI

Smartsheet

Basecamp

Workfront

Ziflow

Job description

In the journey of life, your career should make a difference.

At Inizio Evoke, we come together—to do the best work, in the best possible place. We're all in. Because it's everyone's role to make health more human™.

About The Role:

The Associate Director, Project Management oversees 1-2 brands, leading PM teams, managing complex projects, and steering both strategic planning and seamless execution.

This role calls for a leader with the vision, precision, and operational strength to elevate complex, integrated delivery.

This is a remote position reporting to the Director, Project Management.

Brand Leadership

• Lead complex, cross‑agency initiatives across launch and mature brands.
• Guide PM team priorities and ensure clarity, delegation, and alignment across projects.
• Serve as a trusted client partner for scopes, budgets, timelines, and operational planning.
• Oversee workflows and recommend process improvements.
• Educate clients on agency processes, risk mitigation, and cross‑functional collaboration.
• Lead internal hot sheet, status, and kickoff meetings.
• Lead annual scopes and change orders, including creation of ballpark and final estimates, with cross‑functional alignment.
• Manage brand financials including estimates, forecasting, burn tracking, and reconciliation.
• Anticipate and mitigate risk through proactive planning and scenario modeling.
• Prepare executive financial and risk summaries.

Resource & Operational Management

• Partner with department heads to assess needs, resolve challenges, and optimize workflows.
• Monitor resourcing across brands and elevate gaps as needed.
• Drive operational efficiency by refining processes internally and externally.
• Mentor and grow PM talent across PM and Sr. PM levels.
• Serve as an escalation partner for PM and cross‑functional teams.
• Balance workloads and monitor utilization.
• Lead onboarding and training while contributing to department learning initiatives.
• Assess team capabilities and provide targeted coaching.
• Key communications reported up to Director.

Agency Impact

• Champion agency culture and PMO initiatives.
• Support new business through operational insights and planning.
• Integrate emerging technologies into workflows, including early AI‑enabled tools.

What You’ll Bring

• A seasoned PM with 6+ years of experience and 1–2 years in healthcare/pharma advertising, ready to lead teams and deliver high‑impact, integrated brand work.
• Strong budgeting and portfolio management skills, with understanding of launch‑to‑mature brand needs.
• Experience across key project types: websites, email programs, speaker programs, social media, digital initiatives, and cross‑departmental strategy oversight.
• Ability to manage up, including guiding senior‑level strategy partners and aligning cross‑functional teams.
• Nice to have: familiarity with AI‑assisted workflows as the agency builds AI‑driven tools.
• Comfort with operational platforms such as Excel, Power BI, Smartsheet, Basecamp and Workfront/Ziflow.

What We Offer

Inizio Evoke provides an exciting, flexible work environment. Our comprehensive benefits include:

Competitive compensation packages

Outstanding company-paid medical and dental benefits

401(k) matching

Flexible time off (FTO)

Our Pledge:

At Inizio Evoke, our goal is to provide you with the best possible support in an environment where you will grow and thrive.

Our culture is inherently entrepreneurial. We aim to maintain an environment that is nurturing and inclusive—embracing the uniqueness of each individual.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

The base salary range represents the low and high end of the salary range for this position. This range may differ based on your experience and skill set, geographic location, and cost of living considerations. We consider compensation more than just a base salary – that’s why we also offer an exceptional range of flexible benefits, personal support and tailored learning and development opportunities all designed to help you realize your full potential both in life and at work.

Compensation

$120,000 — $135,000 USD

Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.