Associate Director, Program Management

Fingerpaint Marketing; Cedar Knolls (NJ); On-site; USD 120,000 - 180,000; Full time

Job summary

Fingerpaint Marketing in Cedar Knolls, NJ seeks an Associate Director of Program Management to oversee training, strategic business planning for our book of business, and staff road map development. The role emphasizes leading complex client discussions, aligning cross-functional teams, and optimizing resources across brands.

You will partner with account, creative, and finance leads to ensure executional excellence and financial health, while mentoring direct reports and shaping PM processes.

Qualifications

• 9–10 years of project management experience in agency settings.
• Strong communication and client management skills.
• Ability to optimize resources and lead cross-functional teams.

Responsibilities

• Lead training and strategic business planning for the book of business.
• Drive complex project discussions with clients and teams; facilitate resolutions.
• Speak to technical solutions, usability, and data integration fulfillment.
• Mentor and develop team members; oversee PM processes and SOPs.
• Collaborate with account, creative, and finance leads to ensure forecast accuracy and financial health.

Skills

Communication

Stakeholder management

Technical solutions

Influencing

Tools

Ziflow

Workamajig

Excel

Job description

Reset your expectationsofa health and wellness agency. From ourinception, Fingerpaint has been driven by an unstoppable collective spirit of possibility.It’sthat curiosity that’sat the heart of everything we do. From our legendary people-first culture to the hundreds of Fingerpainters who define us,we’vereimagined what it means to be a healthcare and wellness advertising agency. Here, creativity happens naturally—we attract top talent and give them a space to grow and collaborate.

Objectives of This Role:

As an associate director of program management, you will manage training, strategic business planning for book of business, and staff road map development.

Duties and Responsibilities:

• Communication
• Drive difficult or complex project discussions with client and teams, facilitate resolution
• Can speak to technical solutions, usability, and data integration fulfillment
• Skilled at influencing and persuading internal teams and external clients

Project Management

• 9-10 yrs experience
• Proficient and innovative problem-solver
• Collaborative business partner to team capability leads
• Seeks to optimize team services and internal resources
• Identifies potential improvements and efficiencies, ensuring teams use flexible project planning designed to support the strategic, creative, and executional process
• Collaborates on key operational tools and process development/implementation
• Responsible for the quality and consistency of work across brands

Financial

• Partners with account and finance leads to ensure accurate, complete, reliable brand forecasting, pressure-testing against known variables and trends
• Responsible for financial health of book of business, including monitoring run rate, and collaborates with resourcing/department leads to ensure the team is staffed to hit forecast
• Evaluates and acts on utilization trends for direct reports
• QCs brand SOWs before sending to finance for review; ensures a) assumptions are reasonable and all assumed costs are included/excluded; b) appropriate staffing allocations by department

Training/Tool Set

• Mastery of Ziflow, Workamajig; MS Office Suite (advanced-level Excel)
• Collaboration in assessment of department tools, best practice guidance, SOP development
• Client Management/Interaction
• Subject matter expert in client interactions (strategic, complex, or rare project types)

Teamwork

• Collaborates with PM department lead on agency initiatives
• Collaborates with interagency resource managers
• Partners with creative and account leads to ensure success and financial health of brands
• Collaborates with PM department lead to assess, align, and optimize processes within agency

Leadership

• Provides mentorship, training, and skill development to direct reports
• Collaborates on content and delivery for PM meetings
• Shares knowledge and provides learning opportunities across brands
• Collaborates with PM department lead on departmental career development
• Conducts biannual reviews and goal road-mapping; mentors direct reports through the process
• Fosters good team culture, reinforcing and encouraging tenets of the agency

Business Development

• Participates in new business pitches, whether creating content or developing budgets or timelines
• Attends Q&A sessions with potential new clients

Channel Expertise

• Mentor for multichannel best practice development
• Mentor for requirements assessment, co-creation