Associate Director, Orthopaedics Administration

Yale University; New Haven (CT); Hybrid; USD 90,000 - 166,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Yale University in New Haven is seeking an Associate Director, Administration within Orthopaedics and Rehabilitation to ensure high-quality administrative support for faculty, students, and staff while complying with university policies. This role manages budgets, financial reporting, internal controls, and supports strategic initiatives across the unit.

The position partners with leadership to enable program priorities, improve operational efficiency, and foster collaboration across

Qualifications

• Bachelor’s degree and five years of related work experience with leadership experience.
• Experience with budgeting, financial analysis and reporting.
• Ability to manage diverse stakeholders and communicate across departments.

Responsibilities

• Administrative Services Manager: oversee delivery and integration of admin services for unit.
• Financial Analyst/Manager: build financial plans, provide reporting and monitor budget usage.
• Risk Manager: implement internal controls and ensure regulatory compliance.
• University liaison: connect unit with LA and university priorities.
• Talent development: attract, retain and develop non-faculty staff; support HR processes.

Skills

Leadership

Communication

Strategic planning

Internal controls

Time management

Education

Bachelor's degree

Master's degree preferred

Tools

Workday

YBT

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Associate Director, Administration within Orthopaedics and Rehabilitation ensures that faculty, students, and staff receive high-quality administrative support in a manner compliant with University policies and procedures. This role leverages available resources to advance the unit's and University's mission. The Associate Director enables faculty and program leadership to focus on their primary activities by managing financial and administrative support services, assessing and addressing operational challenges, and strengthening the interface between unit needs and service provider activities. Responsibilities include managing budgets, conducting performance reviews, supporting new initiatives, and facilitating communication across departments.

Required Skills And Abilities

• Well-developed managerial, decision-making, planning, organization, problem-resolution and leadership skills with the demonstrated ability to influence and manage people on a day-to-day basis.
• Excellent written and oral communication skills with the ability to adapt communication styles and negotiate skillfully to address the needs of both internal and external constituents and individuals at all levels throughout the university.
• High-level strategic planning skills with the ability to generate a strategic vision to influence people to achieve this vision and anticipate changes in the business environment and proactively manage changes.
• Solid understanding of internal control concepts and the implementation of internal control systems in a complex business environment, with the ability to anticipate and manage change proactively.
• Proven ability to manage time and resources effectively, measure and monitor progress, and redirect efforts as needed.

Preferred Skills And Abilities

• Demonstrated ability to manage relationships, influence outcomes, and work effectively in a complex organization.
• Understanding of Yale's Financial and Administrative systems, including Workday and YBT, and familiarity with university policies and procedures.
• Experience in sponsored awards research environment or finance administration within an academic or highly regulated setting, with knowledge of federal, state, and sponsor regulations.
• Strong Excel skills and proficiency with financial reporting tools; experience integrating complex financial information to identify themes, trends, and issues.

Preferred Education And Experience

• Bachelor's degree required but a Master's Degree is preferred. (MPH, MHA or MBA)

Principal Responsibilities

• Administrative Services Manager: Provides efficient and effective delivery and integration of administrative services (academic, financial, research and/or clinical) for which (s)he is accountable. Serves as the unit's point of contact to/from service providers (e.g. Facilities, HR, IT, Procurement, Student Services, Faculty Affairs), ensuring providers are apprised of unit needs and relevant information, acting where needed. Monitors the adequacy of service delivered by outside providers. Escalates issues/concerns related to administrative and operational services to the LA. 2. Financial Analyst and Manager: Partners with the LA to build financial plans for the unit. Provides comprehensive financial information, analysis and reporting to monitor and evaluate the application of the unit’s financial resources, e.g. performance against budget. Recommends adjustments; acts as appropriate. Oversees daily financial monitoring and authorizes transactions per policy. Provides support to unit's Dean/Director/Chair for financial inquiries. Identifies available financial resources (current/future) and recommends how to deploy efficiently to support unit objectives. Prepares all funds budgets including gathering historical information, providing analysis and quality control. Helps the unit, including faculty, research and analyze funding challenges and opportunities and presents possible options with LA. 3. Risk Manager: Implements/maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resource use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Takes corrective action to protect Yale's assets, resources, information and reputation. Identifies, communicates, and addresses issues/concerns in a timely manner. Ensures all faculty and staff are knowledgeable of the regulations, policies, procedures and Yale requirements as they pertain to their scope of activity. Escalates issues to the LA as appropriate. 4. University Citizen: Connects the unit and University through communication, alignment of priorities, implementation of initiatives, and active engagement in University administrative priorities. Engages in initiatives generated by the LA and the University. Represents unit needs, challenges, and opportunities at the LA and/or University level. Creates opportunities to enhance the image and value of the unit. Shares knowledge and best practices with others. 5. Talent Manager and Developer: Utilizes effective practices for attracting, retaining, and developing high quality Business Office talent and other unit non-faculty personnel as assigned. Works with HR partners to participate in selection, performance management and career development processes, as well as to address employee relations issues in line with University guidelines and contractual agreements. Partners with the LA in the assessment of current unit non-faculty personnel and future talent needs. Makes recommendations for the movement of administrative talent and the development of Bus. Ops. staff. Cultivates a diversity of backgrounds and perspectives in the unit. 6. Strategic Resource: Partners with the LA (and, when appropriate, with the Dean/Director/Chair) to shape the unit's administrative and operational priorities and support strategic planning process. Translates unit strategy into actions. Recommends resources needed to achieve short and long-term goals; identifies any factors that may impact the unit’s ability to successfully meet its mission and goals. Assesses level of financial and non-financial resources available to achieve the unit's goals, e.g., funding, space, technology, staff capabilities and capacity. Recognizes and raises potential issues, ideas and solutions to LA. 7. May perform other duties as assigned. Required Education and Experience Minimum of a Bachelor’s Degree and five years of related work experience including demonstrated leadership, project management and/or supervisory experience; or an equivalent combination of education and experience.

Job Posting Date

09/25/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (M6)

Salary Range

$90,000.00 - $165,750.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position