Associate Director of Proposal Development and Review-Office of Research

UT Health Sciences; Memphis (TN); On-site; USD 68,000 - 96,000; Full time

Job summary

UT Health Sciences in Memphis seeks an Associate Director, Proposal Development and Review, to lead institutional proposal review and submission across complex, multi-component projects. The role supervises the Research Administrator ladder and ensures timely, high-quality submissions in coordination with colleges and department research administrators.

The successful candidate will oversee budget development, sponsor requirements, and submission systems, while advancing policy and process

Qualifications

• Bachelor’s degree required; Master’s preferred.
• 7 years of related sponsored research administration experience; OR 11 years with combination of education and experience.
• Transcript required.

Responsibilities

• Exercises delegated authority to approve proposals for institutional submission within the threshold established by the Authorized Organizational Representative.
• Reviews complex, multi-component and consortium proposals and assesses institutional eligibility, sponsor requirements, and commitments.
• Supervises the Research Administrator ladder, including performance management and coaching.
• Maintains backup coverage and continuity plans to ensure timely submission.
• Establishes and monitors proposal turnaround standards and reports service performance.
• Identifies recurring causes of submission delays and partners with colleges and system staff to address root causes.
• Develops and delivers training on proposal preparation, budget development, and sponsor requirements.
• Contributes to institutional policies and procedures for proposal submission and review.

Skills

Proposal preparation

Budget development

Sponsor requirements

Education

Bachelor’s degree

Master’s degree preferred

Tools

Electronic research administration systems

Job description

Job Description

Market Range: 14

Hiring Salary: $6,123.04 - $8,572.25/Monthly

The Associate Director, Proposal Development and Review, leads the institutional proposal review and submission. The position supervises the Research Administrator ladder, allocates the proposal portfolio by complexity rather than by availability, and holds delegated institutional approval authority for submission within the threshold set by the Authorized Organizational Representative. The Associate Director is accountable for submission timeliness, for the quality and consistency of institutional review, and for the working relationship between this office and college and department research administrators who prepare proposals.

Responsibilities

• Exercises delegated authority to approve proposals for institutional submission within the threshold established in writing by the Authorized Organizational Representative.
• Reviews complex, multi-component, and consortium proposals and assesses institutional eligibility, sponsor requirements, and institutional commitments.
• Supervises the Research Administrator ladder, including performance management, coaching, and level determination recommendations.
• Maintains documented backup coverage and continuity plans to ensure timely submission regardless of individual availability.
• Establishes and monitors proposal turnaround standards and reports service performance.
• Identifies recurring causes of submission delays and partners with colleges and system staff to address root causes.
• Maintains the deadline management approach for high-volume sponsor submission cycles.
• Develops and delivers training for the college and department research administrators on proposal preparation, budget development, and sponsor requirements.
• Contributes to institutional policies and procedures for proposal submission and review.
• Identifies opportunities to automate routine review activities while ensuring professional judgment is focused on complex, high-risk, and institutionally significant matters.
• Performs other related duties as assigned.

Qualifications

EDUCATION: Bachelor’s Degree in Business Administration, Public Administration, Research Administration Science, Health Administration, or a related field. (Master’s Degree preferred.) (TRANSCRIPT REQUIRED)

EXPERIENCE: Seven (7) years of related responsible, sponsored research administration experience; OR Master’s Degree and five (5) years of related responsible, sponsored research administration experience; OR a combination of related education and work experience to equal eleven (11) years.

Knowledge, Skills, And Abilities

• Knowledge of proposal preparation, budget development, and sponsor requirements across federal and non-federal sponsors.
• Knowledge of the Uniform Guidance, cost principles, cost sharing, and effort commitment requirements.
• Knowledge of electronic research administration and sponsor submission systems.
• Skill in supervising professional staff and in allocating work by complexity.
• Ability to make and document institutional approval decisions under deadline pressure.
• Ability to build capability in staff who do not report to this position.

WORK SCHEDULE: This position may occasionally be required to work weekends and evenings.