Research Administrator II-Office of Research Admin (3 Openings)

UT Health Sciences; Memphis (TN); On-site; USD 62,000 - 87,000; Full time

Job summary

UT Health Sciences in Memphis seeks a Research Administrator to provide institutional review of proposals and act as the point of contact for an assigned college portfolio from funding opportunity through award acceptance.

Responsibilities include reviewing sponsored proposals for compliance, identifying commitments, advising on sponsor requirements, and coordinating just-in-time submissions and post-submission materials.

Qualifications

• Knowledge of federal and non-federal sponsor requirements and the Uniform Guidance.
• Budget development knowledge and understanding of institutional commitments.
• Ability to review complex documents for compliance under deadlines.
• Experience with electronic research administration and sponsor submission systems.
• Ability to advise faculty and administrators clearly on requirements.
• Know when a matter exceeds delegated authority and how to escalate.

Responsibilities

• Reviews sponsored proposals for compliance with funding opportunities and budget accuracy.
• Identifies institutional commitments and routes them for decision.
• Advises investigators on sponsor requirements and submission strategies.
• Identifies portfolio issues and works with leadership to resolve them proactively.
• Reviews notices of award, confirms acceptability, and prepares the award abstract.
• Coordinates just-in-time submissions, progress reports, and post-submission material.
• Identifies opportunities to automate or streamline processes with system teams.
• Stays current on federal, sponsor, and institutional requirements through development.
• Serves as the institutional contact for assigned colleges or departments.
• Performs other related duties as assigned.

Skills

Sponsor requirements knowledge

Budget development knowledge

Document review skills

Electronic research administration

Advising faculty clearly

Authority threshold understanding

Education

Bachelor’s degree in related field

Master’s degree preferred

Job description

Hiring Salary: $5,566.40 - $7,792.95/Monthly

Job Summary/Essential Job Functions

The Research Administrator provides institutional review of proposals prepared by college and department research administrators and serves as the institutional point of contact for an assigned college portfolio from funding opportunity through award acceptance.

Job Description

Market Range: 13

Hiring Salary: $5,566.40 - $7,792.95/Monthly

Job Summary/Essential Job Functions

The Research Administrator provides institutional review of proposals prepared by college and department research administrators and serves as the institutional point of contact for an assigned college portfolio from funding opportunity through award acceptance.

Responsibilities

• Reviews sponsored proposals for compliance with funding opportunity requirements, institutional eligibility, budget accuracy, cost principle application, and overall completeness.
• Identifies institutional commitments, including cost share, effort, space, and matching requirements, and routes them for institutional decision.
• Advises investigators and departmental administrators on sponsor requirements, financial allowability, and submission strategies.
• Identifies recurring portfolio issues and partners with the college leadership and departments to develop proactive solutions.
• Reviews notices of award and negotiated terms, confirms institutional acceptability, and prepares the award abstract handed to Sponsored Award Financial Services.
• Coordinates just-in-time submissions, progress reports, and post-submission material.
• Identifies opportunities to automate, streamline, or eliminate manual processes and coordinates improvements with system teams.
• Remains current on federal, sponsor, and institutional requirements through ongoing professional development.
• Serves as the institutional point of contact for an assigned college or set of departments.
• Performs other related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS:

Education

Bachelor’s Degree in Business Administration, Public Administration, Research Administration, Science, Health Administration, or a related field. (Master’s Degree preferred.) (TRANSCRIPT REQUIRED)

Experience

Four (4) years of administrative, financial, or research support experience; OR Master’s Degree and two (2) years of administrative, financial, or research support experience; OR a combination of related education and work experience to equal eight (8) years.

Knowledge, Skills, And Abilities

• Knowledge of federal and non-federal sponsor requirements, the Uniform Guidance, and cost principles.
• Knowledge of budget development and of institutional commitments a proposal can create.
• Skill in reviewing complex documents for compliance and completeness under deadlines.
• Skill in electronic research administration and sponsor submission systems.
• Ability to advise faculty and administrators clearly on requirements they did not write.
• Ability to determine when a matter exceeds delegated authority and to escape it.

Work Schedule

This position may occasionally be required to work weekends and evenings .