Associate Director of Procurement Operations - #000040

Western Carolina University; Cullowhee (NC); Vor Ort; USD 90.000 - 130.000; Vollzeit

Zusammenfassung

Western Carolina University seeks an Associate Director of Procurement Operations to lead and optimize its procurement systems, including Jaggaer, P‑Card, WORKS, and Banner Purchasing module. The role drives policy compliance, reporting, and training, while supervising staff and coordinating with internal and external partners to ensure efficient, reliable operations.

The position requires a strong background in university procurement practices, excellent analytical skills, and the ability to

Qualifikationen

• Thorough knowledge of procurement practices and State/university requirements.
• Ability to administer configurations, user access, workflows, supplier data, and transactions.
• Ability to analyze purchasing activity and troubleshoot issues; coordinate resolutions.
• Ability to communicate policies and develop training for varied audiences.

Aufgaben

• Oversees procurement systems configuration and maintenance.
• Manages supplier enablement and transaction processing.
• Ensures policy compliance and produces reports and analysis.
• Provides training and support for campus users; leads continuous-improvement efforts.
• Supervises at least one support staff member in purchasing processes.

Kenntnisse

Procurement systems

Leadership

Policy compliance

Analytical thinking

Communication

Ausbildung

Bachelor's degree; or Associate's degree with related experience

Tools

Jaggaer

Banner Purchasing Module

P-Card program

WORKS

Jobbeschreibung

Associate Director of Procurement Operations - #000040

The primary location of this position is on-site in Cullowhee, NC. This position is designated as being exempt from the State of North Carolina Human Resources Act (EHRA).

Reporting to the Chief Purchasing Officer, this position serves as the department's primary administrator and operational resource for its procurement systems, including the e-procurement platform, Jaggaer, P-Card program and WORKS system, and Banner Purchasing Module. The position oversees system configuration and maintenance, supplier enablement, transaction and policy compliance, production support, testing, reporting and analysis, and training for core offices and campus users. It evaluates processes, coordinates with internal and external partners, and leads continuous-improvement efforts to promote reliable, efficient, and compliant procurement operations. The position also supervises at least one support staff member responsible for carrying out purchasing processes in accordance with university and State requirements.

Required Knowledge, Skills, and Abilities

• Thorough knowledge of generally accepted procurement practices and applicable university and State purchasing requirements.
• Knowledge of procurement and financial systems, with the ability to administer configurations, user access, approval workflows, supplier data, and transaction processing.
• Ability to analyze purchasing activity and system performance, identify processing or compliance issues, troubleshoot complex problems, and coordinate effective resolutions.
• Ability to interpret and clearly communicate policies, procedures, and system requirements and to develop documentation, training, and user guidance for varied audiences.
• Ability to manage competing priorities, collaborate effectively with internal and external partners, and provide supervision and work direction that support consistent, compliant operations.

• Candidates must be legally authorized to work in the United States without the need for employment sponsorship or other immigration‑related assistance.
• Bachelor's degree; or Associate's degree and two years of related experience; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Preference will be given to applicants with experience in Banner, Jaggaer, Canvas, and PCard purchasing systems; knowledge of the State of North Carolina Purchasing Program; and experience managing and administering a corporate purchasing card program.

Position Type: Permanent Full-Time

Number of Hours Per Week: 40

Number of Months Per Year: 12

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call [phone] or email at [e-mail].

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Required Documents

1. Cover Letter/Letter of Application
2. Resume
3. List of references

Optional Documents

Supplemental Questions

1. * Do you require sponsorship?
   • Yes
   • No