Surplus Property Coordinator - #000109

Western Carolina University; Cullowhee (NC); On-site; USD 36,000 - 64,000; Full time

Job summary

Western Carolina University is seeking a Surplus Property Coordinator to oversee the campus-wide surplus property lifecycle on-site in Cullowhee, NC. This role ensures activities follow North Carolina DHHS rules, university policies, and internal procedures while coordinating with multiple offices.

Responsibilities include identifying, transferring, recycling, selling, and tracking surplus property and fixed assets, with a strong emphasis on compliance and documentation.

Qualifications

• Bachelor's degree or equivalent combination of training and experience.
• Experience with surplus property processes and asset disposition.
• Ability to maintain inventories and records using university systems.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate surplus property processes across university departments in compliance with state and university rules.
• Assist with property transfers, recycling, vehicle surplus, and public sales within procedural guardrails.
• Maintain accurate inventories and transaction records using designated software systems.
• Collaborate with Controller's Office, Fixed Asset Coordinator, and other partners to ensure accurate reporting.

Skills

Policy interpretation

Communication

Compliance coordination

Customer service

Education

Bachelor's degree

Tools

AssetWorks

TMA

Catamart

Microsoft Office

Job description

Surplus Property Coordinator – #000109

Position Summary

The primary location of this position is on-site in Cullowhee, NC. This position is designated as being subject to the State of North Carolina Human Resources Act (SHRA). The Surplus Property Coordinator coordinates day-to-day activities for Western Carolina University's university-wide surplus property process within established North Carolina Department of Administration rules, university policies, and internal procedures. This compliance-driven role supports activities across the surplus property lifecycle, including identifying, reviewing, documenting, transferring, recycling, selling, and tracking surplus property and applicable fixed assets in accordance with established requirements. The position works collaboratively with university departments, the Controller's Office, Fixed Asset Coordinator, Work Control Crew, the Office of Sustainability, waste and recycling vendors, and the North Carolina Department of Administration to ensure surplus property activities are completed accurately, consistently, and within applicable state and university requirements. The position coordinates routine surplus warehouse activities and supports university surplus sales processes. Must be eligible to work in the United States without any immigration-related assistance or employment sponsorship.

About Western Carolina University

Western Carolina University continues to rank high on Forbes 'Best Employers' lists each year. Including:

• 2025 - Ranked 1st in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State'
• 2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
• 2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
• 2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.

Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South. Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available. Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service. WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.

Position Details

Position Type: Permanent Full-Time

Number of Hours per Week: 40

Number of Months per Year: 12

Salary Grade: 63

Salary Band Range: $35,589 - $64,499

Anticipated Hiring Range: $40,368

Open Date: 09/29/2026

Close Date: 10/13/2026

Open Until Filled: No

Knowledge, Skills, & Abilities Required

• Ability to learn, interpret, and apply established university and state policies, procedures, regulations, and requirements related to surplus property, fixed assets, records management, and asset disposition.
• Ability to use university systems and related software, including AssetWorks, TMA, Catamart, Microsoft Office, and other applications, to maintain accurate inventories, documentation, tracking information, and transaction records.
• Proficiency in coordinating compliance-driven surplus property processes, including property transfers, recycling, vehicle surplus, public sales, competitive bidding, vendor coordination, and other asset-disposition activities within established procedural guardrails.
• Proficiency in written and verbal communication, customer service, routine issue resolution, sound judgment, process awareness, and establishing effective working relationships with university departments, employees, vendors, customers, and external partners.

Minimum Qualifications

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through either years of education OR years of directly related experience, OR a combination of both.

Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Background and E-Verify

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

Equal Opportunity Employer

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call [phone] or email at [e-mail].

University Safety

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Required Documents

1. Cover Letter/Letter of Application
2. Resume
3. List of references

Optional Documents

1. DD-214
2. NGB 23A (RPAS)
3. DD256 or NGB22

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. How did you hear about this employment opportunity?
   • HigherEdJobs.com
   • Inside Higher Ed
   • HERC - Higher Education Recruitment Consortium
   • Website - Jobs.wcu.edu
   • Indeed.com
   • Personal Referral
   • Agency Referral
   • Other
2. Do you require sponsorship?
   • Yes
   • No