Associate Director of Grants and Contracts

Northeast Community College; Norfolk (NE); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Long-term disability

Vision plans

403(b) retirement plan matching

Employee assistance program

Flex spending

Generous leave

Job summary

Northeast Community College is seeking an Associate Director of Grants and Contracts to coordinate and administer grant activities for the college and foundation. The role covers research, proposal prep, submission, records management, deadline tracking, reporting, and post‑award administration.

The position acts as a central coordinator for grant documentation, timelines, and cross‑department communication, working with directors, compliance staff, and college personnel to ensure successful

Qualifications

• This role requires strong written and verbal communication and high accuracy.
• Ability to interpret policies, summarize guidelines, and apply funding requirements.
• Proven proofreading, editing, and document preparation skills.
• Capable of organizing, tracking, and managing documentation.
• Ability to work independently within procedures while seeking guidance if needed.
• Strong interpersonal skills to work with faculty, staff, admins, and external partners.
• Maintain confidentiality and exercise professional judgment.
• Proficiency in Word, Excel, Outlook, and related tools.
• Experience with grant management or project documentation systems.

Responsibilities

• Coordinate and administer the grant lifecycle from research to closeout.
• Support proposal development, submission, and post-award activities.
• Track deadlines, budgets, and reporting requirements across projects.
• Serve as central point for grant documentation and timelines.
• Coordinate with directors, compliance staff, and college personnel.

Skills

Communication skills

Attention to detail

Policy interpretation

Editing & proofreading

Documentation

Independence

Collaboration

Confidentiality

MS Office

Grant systems

Project coordination

Education

Bachelor’s degree

Tools

Microsoft Office Suite

SharePoint

Grant management systems

Project management software

Job description

The Associate Director of Grants and Contracts supports the Director of Grants and Contracts in the coordination and administration of grant activities for Northeast Community College and the Northeast Community College Foundation. The position provides administrative and operational support throughout the grant lifecycle, including funding opportunity research, proposal preparation and submission, grant records management, deadline tracking, reporting coordination, and post-award administration.

The Associate Director serves as a central point of coordination for grant documentation, systems, timelines, and internal communication. The position works across the institution to support the Director, project directors, Grants Compliance Accountant, and College personnel in the successful development and administration of externally funded projects.

Education:

Bachelor’s degree from an accredited college or university required.

Experience:

Over one year up to and including three years.

Skills:

Required Skills:

• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to interpret, summarize, and follow policies, procedures, guidelines, and funding requirements.
• Strong proofreading, editing, document preparation, and formatting skills.
• Ability to collect, organize, maintain, and track detailed information and documentation.
• Ability to work independently within established procedures while recognizing when issues require additional review or direction.
• Strong interpersonal skills and the ability to work collaboratively with faculty, staff, administrators, external partners, and other stakeholders.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and related productivity tools.
• Ability to learn and effectively use grant management, project management, document management, and other institutional technology systems.
• Demonstrated ability to provide effective administrative and operational support in a professional environment.
• Strong organizational and project coordination skills, with the ability to manage multiple priorities, projects, and deadlines simultaneously.

Preferred Skills:

• Knowledge of or experience with grants, sponsored programs, contracts, or externally funded projects.
• Experience in higher education, nonprofit, government, or a similarly complex organization.
• Familiarity with the grant lifecycle, including funding research, proposal development, award administration, reporting, compliance, and closeout.
• Experience coordinating projects involving multiple departments or stakeholders.
• Experience tracking deadlines, deliverables, budgets, reports, or other project requirements.
• Experience researching funding opportunities and reviewing grant or funding guidelines.
• Experience assisting with proposal preparation, editing, submission, or reporting.
• Experience in developing grant budgets and budget narratives.
• Familiarity with federal, state, foundation, or corporate grant requirements.
• Experience with SharePoint, project management software, grant management systems, or similar information-management platforms.
• Ability to identify opportunities to improve administrative processes, workflows, documentation, and departmental efficiency.

This position is eligible for full-time fringe benefits package including:

• College-paid health insurance premiums for single, employee/spouse, employee/children or family plans
• College-paid employee dental premiums
• College paid life insurance and long-term disability insurance
• Competitive rates for vision plans and dependent dental
• Up to 9.5% matching on 403(b) retirement plan
• BestCareEAP
• Flex spending plans
• Generous leave package