Associate Director of Finance & Research Administration

University at Buffalo; Buffalo (NY); On-site; USD 76,000 - 90,000; Full time

Job summary

University at Buffalo seeks an Associate Director of Finance & Research Administration to lead financial operations and research administration for the PCRI within the Department of Family Medicine. The role collaborates with senior leadership to develop budgets, monitor research capacity, manage allocations, and ensure compliance across pre- and post-award activities.

Responsibilities include providing guidance on budget development, grant submissions, and sponsor reporting, while maintaining

Qualifications

• Bachelor's degree required; 5+ years pre- and post-award university/hospital experience preferred.
• Strong analytical and organizational skills with ability to manage multiple priorities.
• Proficiency with electronic proposal submission systems and advanced Excel skills.

Responsibilities

• Monitor research capacity, staffing, resource integrity, and IFR revenue generation.
• Develop and monitor PCRI operational budget and assist in annual budget processes.
• Provide post-award grant management support: financial monitoring, reconciliation, and compliance.
• Support project reporting, budgets, and ad hoc analyses for departmental leadership.
• Assist faculty with sponsor reporting including NIH RPPRs and Other Support documentation.

Skills

Analytical thinking

Problem-solving

Project management

Organizational skills

Education

Bachelor's degree

Tools

SIRI

ShopBlue

RF Report Center

Concur

Job description

Associate Director of Finance & Research Administration

Position Title Associate Director of Finance & Research Administration

Reporting to the Director of the Primary Care Research Institute ( PCRI ), the Associate Director of Finance & Research Administration is a key player within the Department of Family Medicine, Primary Care Research Institute ( PCRI ). The Associate Director of Finance & Research Administration will work collaboratively with the Chair of Family Medicine, the Director of PCRI , the Associate Director of Research Development, and the Department Administrator in a variety of complex strategic, fiscal, budgetary, and research administrative activities and processes including: development of the PCRI operational budget, monitoring overall PCRI research performance and capacity, managing and tracking of resource and research commitments, and assisting faculty members and researchers in the full life cycle of sponsored activity from pre- to post-award administration to consistently provide timely, high-quality, and compliant sponsored research administrative services.

DEVELOPMENT

• Monitor and advise departmental and PCRI leadership on research capacity, staffing, resource integrity, and IFR revenue generation, providing expert advice to accommodate changes in the research and funding landscape.
• Manage and monitor expenditures to ensure compliance with sponsor requirements, award terms and conditions, and the PCRI operational budget, and recommend corrective actions when variances occur.
• Serve and support faculty as the primary liaison with Sponsored Project Services.
• Collaborate with the Associate Director of Research Development and Principal Investigators (PIs) to identify funding opportunities, monitor sponsor announcements and forecasts, prepare proposals and budgets, respond to financial inquiries, and ensure compliance with sponsor and University requirements for proposal submission.
• Support PIs to provide guidance on budget development, grant submissions, and fiscal management of their awards.
• Review and maintain compliance with federal, state, local, sponsor, and University policies, procedures, and submission requirements.
• Develop the PCRI Annual Operational Budget for approval and assist in developing and presenting the Family Medicine annual budget to the Dean of Jacobs School of Medicine & Biomedical Sciences.

OPERATIONS

• Assistance with planning, organizing, and supporting staff work.
• Assistance with modifying and maintaining comprehensive files and record-keeping systems, both computerized and non-computerized.
• Assistance with internal auditing, sponsor site auditing, financial transactions (payroll, travel, purchasing, etc.), and ensuring compliance.

PROJECT - BASED FUNCTIONS

• Support project reporting, budget projections, and other ad hoc analyses for departmental leadership.
• Assist faculty with sponsor and University reporting requirements, including annual progress reports (e.g., NIH RPPRs) and Other Support documentation.
• Provide post-award grant management support, including financial monitoring, reconciliation, compliance, effort reporting, and related financial transactions.
• Ensure timely completion of project deliverables in accordance with sponsor deadlines and University policies.

Learn more:

• Our benefits , where we prioritize your well-being and success to enhance every aspect of your life.

The Research Foundation of SUNY is an EOE and welcomes all to apply including veterans and individuals with a disability.

Minimum Qualifications

• Bachelor’s degree in a field appropriate to the function managed and 5 plus years of pre- and post-award experience in a university or hospital environment.
• Strong analytical, problem-solving, project management, and organizational skills, with the ability to prioritize competing responsibilities and meet deadlines.
• Demonstrated professionalism, sound judgment, discretion, and timely decision-making in a collaborative environment.
• Proficiency in the use of, and training for, electronic proposal submission systems.
• Advanced computer proficiency, including expertise with Excel and other spreadsheet applications, with strong attention to detail and accuracy.

Preferred Qualifications

• Undergraduate degree in business management, accounting, or a related field.
• Experience with research administration, financial management, and oversight of multiple research portfolios.
• Experience with University at Buffalo business systems, including SIRI , ShopBlue, RF Report Center, and Concur.
• Demonstrated ability to navigate complex financial and administrative systems in a research environment.

Our University Community

Physical Demands

Driving Requirements

Driving Requirements This position will never drive a university owned vehicle.

Salary Range

Salary Range $76,000 - $90,000

Additional Salary Information

Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.

Work Hours

8:30 a.m. – 4:30 p.m.

Campus

Campus Downtown Campus

Mandatory mandatory mandatory

UB is an EOE and welcomes all to apply including veterans and individuals with disabilities. Arrangements will be made if an applicant has a disability in order to provide access to the application, interview and selection process upon request. Reasonable accommodation requests must be made in a timely manner by email at [e-mail] or by phone [phone].