Associate Director of Admission Operations

Newark Academy; Michigan; On-site; USD 75,000 - 98,000; Full time

Benefits offered by this job

PTO

Retirement plan

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Job summary

Newark Academy, located in Livingston, New Jersey, seeks an Associate Director of Admission Operations to lead systems and processes supporting recruitment and enrollment of prospective students. This senior role ensures efficient office operations while delivering a high-touch experience for families.

The position reports to the Director of Enrollment Management and Institutional Strategy and collaborates across departments to meet enrollment priorities. Evening and weekend events are required.

Qualifications

• Bachelor’s degree required.
• 3+ years of experience in an Admissions office at an independent school.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to work evenings and weekends for events.
• Experience with Blackbaud preferred.

Responsibilities

• Manage the day-to-day operations and processes related to recruitment and enrollment of prospective students.
• Establish and maintain the Admission calendar with key dates, deadlines, and yield programming.
• Coordinate timelines, workflows, and internal processes for the admission cycle.
• Plan and manage Admission events and visit programming, both on-campus and virtual.
• Oversee visitor experiences and ensure a welcoming process for families.
• Supervise the Admission Associate - Visitation Coordinator and Arts Liaison.
• Assess event effectiveness and recommend improvements.
• Serve as a liaison between Admission Office and other departments for recruitment efforts.
• Coordinate the Parent Ambassador Program and ongoing engagement.
• Support development and implementation of admission programs aligned with priorities.
• Chair weekly Admission team meetings and prepare weekly reports.
• Co-chair the Admission Committee and participate in candidate discussions.
• Assist in managing the Office of Admission budget and expenditures.
• Maintain a prospective student and family portfolio.

Skills

Organizational skills

Verbal communication

Interpersonal skills

Collaboration

Google Suite

Education

Bachelor's degree

Tools

Google Suite

Blackbaud

Job description

Position Summary

The Associate Director of Admission Operations is a senior member of the Office of Admission, responsible for managing the systems, processes, and programs that support the recruitment and enrollment of prospective students. This role combines strategic support with strong operational leadership, ensuring the Admission Office runs efficiently while delivering a high-touch experience for prospective students and families.

A collaborative and detail-oriented systems thinker, the Associate Director oversees day-to-day admission operations and partners closely with colleagues across the school to support recruitment and enrollment priorities. This position reports to the Director of Enrollment Management and Institutional Strategy.

Reports to

Director of Enrollment Management and Strategy

Responsibilities

• Manage the day-to-day operations and processes related to the recruitment and enrollment of prospective students
• Establish and maintain the Admission calendar, including key dates, deadlines, recruitment initiatives, and yield programming
• Coordinate timelines, workflows, and internal processes to ensure the smooth and efficient execution of the admission cycle
• Plan and manage Admission events and visit programming, including on-campus and virtual offerings
• Oversee visitor experiences to ensure a welcoming, organized, and engaging process for prospective students and families
• Supervise the Admission Associate - Visitation Coordinator and Arts Liaison providing guidance and oversight for scheduling and execution
• Assess the effectiveness of events and visitor programming and recommend improvements
• Serve as a liaison between the Admission Office and other departments to support coordinated recruitment and enrollment efforts
• Coordinate the Parent Ambassador Program, including recruitment, training, and ongoing engagement
• Support the development and implementation of admission programs aligned with institutional priorities
• Chair weekly Admission team meetings to support communication, coordination, and accountability
• Prepare and share weekly reports
• Co-chair the Admission Committee and serve as an active member, including reading candidate files and participating in candidate and parent conversations
• Support management of the Office of Admission budget, including tracking expenses and monitoring expenditures
• Maintain a prospective student and family portfolio

Requirements

• Bachelor’s degree required
• 3+ years of experience in an Admissions office at an independent school
• Strong organizational skills and comfort in managing multiple tasks and projects simultaneously
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to forge relationships with a broad range of constituents
• A collaborative, team-oriented and professional approach
• Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
• Working knowledge of tools and technology including Google Suite
• Blackbaud Experience Preferred
• Ability to work occasional evenings and weekends for events

Salary range $75,000 - $98,000. Salary is dependent on numerous factors, including but not limited to education and experience.

Benefits

• Including, but not limited to: Paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short-term and long-term disability, life insurance as well as a variety of other benefits.

About Newark Academy

Located 35 miles from Manhattan in the town of Livingston, New Jersey, Newark Academy provides students in grades 6-12 with the knowledge and skills to become meaningful contributors to their communities and the wider world. Newark Academy cultivates a diverse school community and is committed to fostering and maintaining a caring and inclusive environment that thrives on intellectual, social-emotional, and relational interactions. Its faculty is highly regarded in the New Jersey independent school community for its especially effective combination of teaching that embraces rigor and compassion.

Diversity and Inclusion Statement

Newark Academy seeks and celebrates diversity in its faculty, staff and student body. In admission and employment practices, scholarship aid and educational programs, Newark Academy upholds applicable state and federal laws and regulations prohibiting unlawful discrimination.

Voluntary Self Identification

The Equal Employment Opportunity Commission (EEOC) requires organizations with 100 or more employees to complete an EEO-1 report each year. Newark Academy invites you to self-identify your gender and race/ethnicity below. Disclosure of this data is VOLUNTARY and will not affect your opportunity for employment, or terms or conditions of employment.