Associate Director, Masters Admissions

The University of Chicago; Chicago (IL); Hybrid; USD 72,000 - 94,000; Full time

Job summary

The University of Chicago invites applications for an Associate Director in its ESA International Admissions department. The role uses prior admissions experience to support master's admissions work, manage portfolios, and act as a positive representative of the University to prospective students and partners.

You will work independently and on teams, problem-solve, and lead projects related to master's admissions while building external partnerships globally.

Qualifications

• Education: college or university degree in related field.
• Work Experience: 5–7 years in a related job discipline.
• Certifications: ---

Responsibilities

• Manages an admissions portfolio and is the primary evaluator of applications for admission related to a specific subject area and/or territory.
• Each Associate Director will have ownership of a portfolio of projects related to master's admissions with a high level of authority.
• Portfolios may include marketing and communications, admissions operations, programming and events, strategic partnerships, working with current student employees, and more.
• Recruits and/or evaluates applicants for master's admission by interviewing, reading applications and summarizing evaluations.
• Completes these tasks independently or with some guidance and instruction from others.
• Establishes and manages partnerships with external constituencies to build a robust pipeline of talented candidates into UChicago master's programs.
• Delivers information sessions and specialized presentations, as well as participates in virtual and on-campus events for prospective master's students.
• Conducts college and university visits, attends college fairs, and hosts presentations either virtually or by travel.
• Admissions travel may last 4-6 weeks over the course of a year.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Responds to inquiries via phone and e-mail, providing a positive experience for all who interact with the department.
• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
• May manage student workers and/or full-time staff.
• Expands outreach messaging via alumni clubs and special events and/or reunions.
• Maintains updated alumni contact records and cultivates new contacts in appropriate industries.
• Manages portfolio of prospective students that require special handling.
• Manages regional event programming such as receptions and career trek field trips for students.
• Works independently to expand outreach to employers in the region.
• Performs other related work as needed.

Skills

Verbal & written communication

Presentation skills

Customer service

Confidentiality

Education

Bachelor's degree in related field

Tools

Slate CRM

Microsoft Office

Job description

DepartmentESA International Admissions

About the Department

The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, summer programs for high school students, and select master's admissions programs. The Admissions Office is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. This Office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. For more information, please visit our site http://www.collegeadmissions.uchicago.edu.

Job Summary

The ideal candidate for this position will draw on knowledge and experience of the admissions process to support the work of Enrollment and Student Advancement related to admissions for a master's degree. Associate Directors are expected to work well both individually and in teams, to problem solve, manage projects, and act as a positive representative of the University of Chicago. All Admissions staff members act as a first line of engagement for prospective students and manage general recruitment and application review responsibilities, in addition to managing other projects within various teams.

Responsibilities

• Manages an admissions portfolio and is the primary evaluator of applications for admission related to a specific subject area and/or territory.
• Each Associate Director will have ownership of a portfolio of projects related to master's admissions with a high level of authority.
• Portfolios may include marketing and communications, admissions operations, programming and events, strategic partnerships, working with current student employees, and more.
• Recruits and/or evaluates applicants for master's admission by interviewing, reading applications and summarizing evaluations.
• Completes these tasks independently or with some guidance and instruction from others.
• Establishes and manages partnerships with external constituencies, including colleges and universities worldwide, to build a robust pipeline of talented candidates into UChicago master's programs.
• Delivers information sessions and specialized presentations, as well as participates in virtual and on-campus events for prospective master's students.
• Conducts college and university visits, attends college fairs, and hosts presentations either virtually or by travel.
• Admissions travel may last 4-6 weeks over the course of a year.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Responds to inquiries via phone and e-mail, providing a positive experience for all who interact with the department.
• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
• May manage student workers and/or full-time staff.
• Expands outreach messaging via alumni clubs and special events and/or reunions.
• Maintains updated alumni contact records and cultivates new contacts in appropriate industries.
• Manages portfolio of prospective students that require special handling.
• Manages regional event programming such as receptions and career trek field trips for students.
• Works independently to expand outreach to employers in the region.
• Performs other related work as needed.

Minimum Qualifications

• Education: Minimum requirements include a college or university degree in related field.
• Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
• Certifications: ---

Preferred Qualifications

• Education: Master's degree or higher.
• Certifications: Valid United States driver's license.
• Technical Skills or Knowledge: Familiar with Microsoft Office.
• Technical Skills or Knowledge: Familiar with Slate CRM.

Preferred Competencies

• Excellent verbal and written communication.
• Presentation skills.
• Customer service skills.
• Maintain confidentiality.

Working Conditions

• Work will take place in an office setting and remotely, during work-related travel, on and off-campus events, and application review season.
• Some travel.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References
• Contact Information (required)

Job Family

Job FamilyStudent Affairs & ServicesRole ImpactIndividual ContributorScheduled Weekly Hours37.5Drug Test RequiredNoHealth Screen RequiredNoMotor Vehicle Record Inquiry RequiredYesPay Rate TypeSalaryFLSA StatusExemptPay Range$72,250.00 - $93,500.00The included pay rate or range represents the University's good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits

Benefits EligibleYesThe University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.