Assistant Director, Masters Admissions

uchicago; Chicago (IL); On-site; USD 62,000 - 80,000; Full time

Job summary

ESA International Admissions at The University of Chicago is seeking an Assistant Director of Master’s Admissions to support enrollment activities and manage a dedicated portfolio of prospective master’s applicants. The role requires collaboration across offices, travel for recruitment, and delivering informative presentations to prospective students.

The position emphasizes problem solving, project management, and professional representation of the university, with 2–5 years of related

Qualifications

• Excellent verbal and written communication.
• Strong presentation skills.
• Customer service skills.
• Maintain confidentiality.

Responsibilities

• Manages an admissions portfolio and is the primary evaluator of applications for admission related to a specific subject area and/or territory.
• Recruits and/or evaluates applicants for master’s admission by interviewing, reading applications and summarizing evaluations.
• Conducts college and university visits, attends college fairs, and hosts presentations either virtually or by travel.
• Delivers information sessions and specialized presentations, as well as participates in virtual and on-campus events for prospective master’s students.
• Each Assistant Director will have ownership of a special project in the office related to master’s admissions.
• Responds to inquiries via phone and e-mail, providing a positive experience for all who interact with the department.
• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
• Travels and recruits in an assigned geography, assisting with planning and delivering public presentations, special events, and other recruitment activities.
• Maintains relationships with all individuals involved in the recruitment process.
• Performs other related work as needed.

Skills

Excellent verbal and written comms

Strong presentation skills

Customer service skills

Maintain confidentiality

Education

Bachelor’s degree or higher

Tools

Microsoft Office

Slate CRM

Job description

ESA International Admissions

The Office of College Admissions has a staff of over 40 people, most of whom are Admissions Counselors. They manage marketing to, and recruitment of, prospective students as well as the admissions process for first year and transfer students into The College, summer programs for high school students, and select master’s admissions programs. The Admissions Office is a forward-facing department often providing the first impression of UChicago to visitors in-person and virtually as well as telephonically and via email engagement. This Office is responsible for bringing to campus a class of students with a diverse set of backgrounds who are prepared to take on rigorous academics while engaging with the University, surrounding neighborhood, and city of Chicago. For more information, please visit our site http://www.collegeadmissions.uchicago.edu.

Job Summary

The ideal candidate will draw on knowledge and experience of the admissions process to support the work of Enrollment and Student Advancement related to Master’s Admissions. Assistant Directors are expected to work well both individually and in teams, to problem solve, manage projects, and act as a positive representative of the University of Chicago. All Admissions staff members act as a first line of engagement for prospective students and manage general recruitment and application review responsibilities in addition to managing other projects within various teams.

Responsibilities

• Manages an admissions portfolio and is the primary evaluator of applications for admission related to a specific subject area and/or territory.
• Recruits and/or evaluates applicants for master’s admission by interviewing, reading applications and summarizing evaluations. Completes these tasks independently or with some guidance and instruction from others.
• Conducts college and university visits, attends college fairs, and hosts presentations either virtually or by travel. Admissions travel may last 4-6 weeks over the course of a year.
• Delivers information sessions and specialized presentations, as well as participates in virtual and on-campus events for prospective master’s students.
• Each Assistant Director will have ownership of a special project in the office related to master’s admissions. Projects include working with current student employees, managing print and web publications, coordinating in-person and virtual programming, and more.
• Responds to inquiries via phone and e-mail, providing a positive experience for all who interact with the department.
• Weekend and evening availability is expected throughout the year for some aspects of the position including application review, travel, and admissions events.
• Travels and recruits in an assigned geography, assisting with planning and delivering public presentations, special events, and other recruitment activities.
• Maintains relationships with all individuals involved in the recruitment process, including routinely counseling students and parents regarding the admission process.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree or higher.

Experience:

• Two to three years of relevant experience.

Certifications:

• Valid United States driver’s license.

Technical Skills or Knowledge:

• Knowledge of Microsoft Office.
• Knowledge of Slate CRM.

Preferred Competencies:

• Excellent verbal and written communication.
• Strong presentation skills.
• Customer service skills.
• Maintain confidentiality.

Working Conditions

• Work will take place in an office setting and remotely during work-related travel, on and off-campus events, and application review season.
• Some domestic travel.

Application Documents

• Resume/CV (required)
• Cover Letter (required)
• References Contact Information (required) (3)

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

Yes

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$61,625.00 - $79,750.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. Can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.