Associate Director, Faculty Affairs

University of Houston; Houston (TX); On-site; USD 72,000 - 89,000; Full time

Job summary

The University of Houston seeks an Associate Director, Faculty Affairs to lead faculty personnel administration within the Office of the Provost, ensuring efficient operations aligned with policy.

You will oversee employment, compensation, data management, payroll, and compliance, partnering with colleges and HR to maintain accurate records and support merit, ranks, and workload reporting. This role anchors strategic faculty operations.

Qualifications

• Bachelor's degree required.
• Five years administrative experience in higher education with faculty processes involvement.
• Experience with payroll, data management, and compliance preferred.

Responsibilities

• Oversee faculty affairs operations in collaboration with leadership and HR.
• Manage faculty hiring, appointments, promotions, and tenure actions.
• Ensure accurate faculty data, records, and reporting across systems.

Skills

Microsoft Office proficiency

Confidentiality handling

multitasking

Interpersonal skills

Education

Bachelor's degree

Tools

PeopleSoft

WorkDay

Banner

Job description

Department: Academic Affairs Salary: $72,265 - $88,524

Description

Job Summary

The Associate Director, Faculty Affairs provides leadership and operational oversight for faculty personnel administration within the Office of the Provost. The Associate Director oversees faculty employment, compensation, data management, and compliance functions while partnering with college leadership to ensure faculty operations are efficient, accurate, and aligned with institutional policies.

Duties

• Provides oversight of faculty affairs operations in collaboration with the associate Vice President for Faculty Affairs and Faculty Development, ensuring compliance with university policies, employment regulations, and accreditation standards.
• Oversees faculty hiring, appointments, reappointments, promotions, tenure actions, onboarding, and personnel actions in partnership with Human Resources and academic colleges
• Directs the accuracy and integrity of faculty data, personnel records, and institutional systems, including HRIS, ERP, faculty activity reporting, credentialing, rank, salary, workload, and employment history
• Leads faculty salary budget development, forecasting, and analysis while overseeing merit pay, overloads, stipends, summer appointments, administrative supplements, and grant-funded compensation
• Partners with academic departments, colleges, Human Resources, Budget, and Payroll to coordinate faculty hiring, payroll, personnel actions, and training on systems and business processes
• Oversees the preparation, validation, and reporting of faculty data by identifying and resolving payroll discrepancies, data errors, and compliance issues
• Monitors compliance with institutional compensation policies, grant requirements, labor regulations, accreditation standards, and applicable federal and state requirements

Marginal Duties

• Develops and implements faculty affairs policies, procedures, workflows, and operational practices to improve efficiency, consistency, accountability, and internal controls
• Fosters a culture of accountability, continuous improvement, exceptional customer service, and staff development while supporting strategic faculty affairs initiatives

Required Qualifications

Education:

• Bachelor's degree

Experience:

• Five (5) years' experience in administrative experience in higher education with involvement in faculty processes and administration

License/Certification:

• N/A

Preferred Qualifications

• Experience using People Soft

Knowledge, Skills, and Abilities

Knowledge:

• Demonstrate advanced proficiency in Microsoft Office
• Knowledge of hiring systems
• Knowledge of academic enterprise systems (PeopleSoft, WorkDay, Banner)
• Knowledge in workflow management
• Knowledge in project management software

Skills:

• Proven capability to handle confidential matters with discretion
• Strength in balancing multiple demands and projects
• Strength in managing current and emerging priorities and competing deadlines
• Exemplary professionalism, collaboration, discretion, and strong interpersonal skills

Abilities:

• Knowledge of automating and streamlining administrative processes

Work Location and Physical Demands

Primary Work Location:

• Works in an office environment

Physical Demands:

• Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.