Associate Director, COHS Payroll

UCI Health Regional Burn Center; Irvine (CA); Vor Ort; USD 100.000 - 188.000; Vollzeit

Zusammenfassung

The University of California, Irvine is seeking a seasoned Payroll Manager to lead COHS payroll activities on the Irvine campus. You will oversee frontline workflows, resource allocation, and ensure accurate, timely payroll processing in alignment with UC policies and internal controls.

As a leader, you will mentor payroll staff, manage complex labor data reporting for external requirements, and provide advanced system guidance for UCPath transactions to improve accuracy and efficiency across

Qualifikationen

• Bachelor's degree in a related area or equivalent experience is required.
• Minimum 10 years of experience in payroll management or supervisory roles.
• Strong knowledge of campus financial systems and payroll reporting software.
• Ability to communicate clearly in writing and verbally.

Aufgaben

• Coordinate payroll activities for COHS with responsibility for workflows and resource allocation.
• Ensure timely generation of payroll functions, including labor distribution and leave accruals.
• Establish department procedures aligned with UC systemwide compliance.
• Select, mentor, and evaluate payroll staff.
• Oversee daily work assignments and staff FTE allocations.
• Track and submit institutional labor data for external reporting (e.g., AAMC).
• Analyze payroll trends and prepare executive summaries for management.
• Provide guidance and troubleshooting for UCPath transactions.

Kenntnisse

Payroll management

Campus financial systems

Communication skills

Regulatory compliance

Interpersonal skills

Ausbildung

Bachelor's degree or equivalent experience

10+ years payroll supervisory experience

Tools

Payroll software

Microsoft Office / Desktop apps

Jobbeschreibung

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

• Irvine, California
• Full Time
• USD $100,100.00/Yr.
• USD $187,500.00/Yr.

Job Description

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

Our mission at UCI School of Medicine is: Discover. Teach. Heal. Through excellence in research, education, patient care and community service, we seek to advance individual and population health in Orange County and beyond.

Your Role on the Team

Receives assignments in the form of objectives and determines how to use resources to meet schedules and goals. Reviews and approves recommendations for functional programs. Provides guidance to subordinates to achieve goals in accordance with established policies. Erroneous decisions or failure to achieve goals results in additional costs and personnel, and delays in schedules.

Key Responsibilities Include

• Manages the coordination of all payroll activities for COHS with full responsibility for frontline process workflows, resource allocation, and operational results.
• Ensures the accurate, timely generation of all COHS payroll functions, including labor distribution records, vacation/sick leave accruals, overtime auditing, and withholding status changes.
• Establishes and maintains localized department procedures and workflows for all payroll processes in alignment with UC systemwide compliance rules.
• Selects, mentors, and evaluates payroll personnel to ensure a highly efficient operational unit.
• Assumes full accountability for payroll activities pertaining to assigned staff members while managing daily work assignments, monitoring schedules, and assessing staff FTE allocations.
• Directs the tracking, reviewing, and submission of complex institutional labor data for external reporting including AAMC reporting requirements.
• Analyzes payroll trends and transforms raw financial data into meaningful summary reports, metrics, and executive summaries to update upper management on COHS human capital expenditures.
• Provides direct operational guidance, advanced system expertise, and technical troubleshooting to the payroll department staff regarding complex UCPath transactions.
• Evaluates current operational frameworks to recommend and implement workflow streamlining that improves accuracy and throughput for COHS payroll processes.

Required

What It Takes to be Successful

• Thorough knowledge of all payroll functions.
• Strong skills using Campus financial systems, common desktop / web applications, and payroll reporting software.
• Ability to communicate verbally and in writing, complex accounting information in a clear and concise manner.
• Strong interpersonal skills and ability to work effectively across the organization.
• Thorough knowledge of regulatory compliance requirements.
• Bachelor's degree in related area and / or equivalent experience / training.
• 10 years or more experience in Payroll Manager or Supervisory Role.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or is currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization.