Associate Director - Academic Resources (PROCUREMENT SUPV 1)

University of California, Davis; Davis (CA); On-site; USD 79,000 - 144,000; Full time

Benefits offered by this job

Health benefits included

Dental and vision coverage

Retirement plans

Paid Holidays

Paid Time Off

Job summary

UC Davis Stores seeks a Procurement Supervisor to guide the provision of course materials for UC Davis’ academic programs, spanning all colleges, departments and professional schools. You will lead initiatives with faculty, educators and staff on course materials and educational technology.

This leadership role sets budget objectives around $15 million in annual Course Materials sales, directs daily department operations, and collaborates on marketing, procurement, and inventory control to meet

Qualifications

• Bachelor's Degree in related area and/or equivalent experience / training.
• Experience with excellent customer service in a retail environment and training others to do the same.
• Experience with retail management including accounting, purchasing, inventory, margins, terms and freight; stock control and shipping/receiving; informed independent judgment on business activities.
• Experience interacting with faculty and educating on new technologies including LMS, courseware, edtech software and AI.
• Knowledge of course materials technologies on a university campus with ability to analyze quantitative data and solve problems.
• Supervisory experience in recruiting, selecting, training, assigning, motivating and evaluating staff.

Responsibilities

• 60% - Academic Resource Management and Campus Outreach.
• 20% - Operations Management.
• 20% - Supervision.

Skills

Customer service in retail

Supervisory experience

Education in edtech

Problem solving with data

Education

Bachelor's Degree in related area

Tools

Learning Management Systems (LMS)

Courseware software

AI tools

Job description

Job Summary

Under the direction of the Director of Course Materials and Finance at the UC Davis Stores, responsible for development and direction of all aspects of the provision of course materials for academic programs at UC Davis, including all colleges, departments, and professional schools. Provide high-level support and education to faculty and academic staff on course material initiatives and educational technology. Develop budget objectives for approximately $15 million in annual sales for the Course Materials department of the UC Davis Stores. Provide direction for daily operations of department personnel, ensuring effective marketing, procurement and inventory control management to meet sales goals. Research developments in educational legislation, policy, trends, and technology. Negotiate publisher contracts and facilitate actuarial analysis of the UC Davis Equitable Access Program.

Job Summary

Under the direction of the Director of Course Materials and Finance at the UC Davis Stores, responsible for development and direction of all aspects of the provision of course materials for academic programs at UC Davis, including all colleges, departments, and professional schools. Provide high-level support and education to faculty and academic staff on course material initiatives and educational technology. Develop budget objectives for approximately $15 million in annual sales for the Course Materials department of the UC Davis Stores. Provide direction for daily operations of department personnel, ensuring effective marketing, procurement and inventory control management to meet sales goals. Research developments in educational legislation, policy, trends, and technology. Negotiate publisher contracts and facilitate actuarial analysis of the UC Davis Equitable Access Program.

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's Degree in related area and/or equivalent experience / training
• Experience providing excellent customer service in a retail environment and training others to do the same.
• Experience with the principles, practices and trends of retail management including: accounting, purchasing, cost, retail operations and practices, markup, margin, payment terms and freight terms; inventory control principles and techniques, and shipping and receiving procedure, and the skills to make informed, independent judgments on a wide variety of business-related activities.
• Experience interacting with faculty and providing education in new technologies including Learning Management systems, courseware, edtech software and AI.
• Knowledge of course materials technologies on a university campus, with analytical and research skills to analyze quantitative data, and solve problems.
• Supervisory experience in recruiting, selecting, training, assigning, motivating and evaluating staff.

Preferred Qualifications

• Skills to organize work effectively to achieve timely progress on multiple simultaneous tasks meet deadlines and maintain a high level of productivity.
• Knowledge of UC Davis University guidelines policies & procedures pertaining to accounting and business-related activities and knowledge of copyright law and the protection of intellectual property.
• Interpersonal, oral and written communication skills to communicate clearly and effectively with individuals of varying backgrounds and perspectives on a variety of issues.
• Ability to exercise diplomacy in working with others to secure information and cooperation from a variety of individuals to resolve problems and discrepancies.

Key Responsibilities

• 60% - Academic Resource Management and Campus Outreach
• 20% - Operations Management
• 20% - Supervision

Department Overview

The UC Davis Stores is a full service institutional store, owned and operated by the University, to provide the tools of education to the University community. This auxiliary operation has multiple locations with annual sales of ~$25 million. In support of a more cost-effective procurement process for the University, buyers for the UC Davis Stores have been granted increased purchase authorization delegation by Materiel Management for the purchase of items for resale, with a maximum of $50,000 per day per vendor (including tax, freight and handling charges) for general merchandise, and no maximum limit for published material (i.e. course materials/textbooks).

POSITION INFORMATION

• Salary or Pay Range: $79,400.00 - $144,000.00/year
• Salary Frequency: Annual
• Salary Grade: 22
• UC Job Title: PROCUREMENT SUPV 1
• UC Job Code: 006911
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8-5
• Location: Davis, CA
• Union Representation: Yes
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee’s lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Continuous 6 to 8+ Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Continuous 6 to 8+ Hours
• Customer/Patient Contact - Occasional Up to 3 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Must be bondable. Variable schedule includes some evenings, weekends.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks