Associate Director

Acumen Fiscal Agent; Honolulu (HI); On-site; USD 90,000 - 135,000; Full time

Job summary

Acumen Fiscal Agent is seeking an Associate Director to assist the Executive Director in engaging state partners, staff and clients. You will supervise staff, oversee enrollment processes, resolve client inquiries and ensure compliance with guidelines.

This role involves travel, public appearances, and coordination with contractors. The position requires strong communication, organization and data-entry skills, with the ability to work independently on a flexible schedule.

Qualifications

• Experience in customer service and/or client relations.
• Flexible schedule including weekends, weeknights and holidays.
• Ability to travel including overnight stays.
• Valid driver’s license and auto insurance.
• Advanced computer knowledge: Word, Excel, PowerPoint, Internet, Email and PDFs.
• Ability to handle fluctuating inbound and outbound call volume.
• Professional written and verbal communication.
• High integrity with attention to detail.
• Ability to work with numbers and apply basic formulas.
• Strong organizational and time-management skills.
• Experience using multiple applications.

Responsibilities

• Supervise staff and manage performance evaluations.
• Represent Acumen to stakeholders and partners; support program activities.
• Assist with enrollment processes and data entry across databases.
• Provide timely day-to-day client support and resolve inquiries.
• Coordinate with accounts receivable on billing issues.
• Ensure compliance with state and federal guidelines.
• Manage Electronic Visit Verification implementation and data accuracy.
• Deliver training sessions and coordinate with contractors.
• Report program statistics to key stakeholders.

Skills

Customer service

Communication skills

Time management

Interpersonal skills

Problem solving

Education

Some college or College Degree

Tools

Microsoft Word

Excel

PowerPoint

Internet

Email

PDFs

Job description

ROLE AND ESSENTIAL FUNCTIONS

The Associate Director empowers Acumen to achieve its mission of facilitating freedom, choice and opportunity through innovative fiscal agent solutions. Individuals in this role are charged with assisting the Executive Director in representing Acumen to all stakeholders within their program. The Associate director will spend time at every level, including working with state partners, local program staff, and most importantly our clients.

• Supervise staff, which involves direct and indirect responsibilities such as interviewing, selecting, training, motivating, providing performance evaluations, overseeing wage and salary administration, and developing goals as well as procedures to ensure achievement of goals
• Understand and stay up to date on the program rules, regulations and implementation needs while being able to effectively communicate and explain said rules to external and internal stakeholders
• Support clients (employers and employees) during their enrollment process; process related paperwork and manage electronic communication, which requires accurate data entry into several databases and meeting deadlines
• Provide timely and accurate day-to-day support to clients; receive, research and resolve all client inquiries
• Assist Accounts Receivable team in researching billing issues and claims
• Ensure compliance with all state and federal guidelines including the management of all escalated issues with client families and states
• Manage Electronic Visit Verification implementation and maintenance including member adoption campaigns and data and aggregation accuracy
• Coordinate with other FMS contractors and the program training contractor on member referrals, transfers, training needs and customer service responses
• Analyze trends and resolve customer inquiries pertaining to specific program or contract regulations/guidelines
• Organize, structure, and schedule one on one or group training sessions to meet the needs of the customer
• Represent Acumen publicly at events such as conferences, trade shows, forums, stakeholder groups, pre-bidders, etc., which may require public speaking in order to actively market products to the general public
• Report back from public events on Acumen's brand acceptance and reputation, and customer satisfaction
• Report program statistics and information to key stakeholders through survey results and regular reporting as necessary
• Work well independently with limited supervision
• Work a flexible work schedule, including but not limited to weekends, weeknights and holidays
• Travel upon demand
• Perform other work-related activities as assigned
• ALL Acumen employees will be vigilant to support the positive compliant cybersecurity company posture by familiarizing themselves with all policies, procedures, standards, and guidelines and act.

RESPONSIBILITIES AS A TEAM MEMBER

• Takes personal responsibility for actions. This is demonstrated through owning problems, problem solving and not projecting problems or failures to others or the "system" if not warranted
• Demonstrates excellence in work standards, is tenacious in completing tasks
• Able to effectively problem solve and make decisions. To include resolving crisis situations and developing resolutions between parties
• Works well with other team members and departments
• Demonstrates the ability to interact and cooperate using respectful relations in order to efficiently accomplish mutual goals and assignments
• Requests support from team with ample time to accommodate the support request in order to meet deadlines
• Ensures effectiveness in processes to achieve/seek best practice

EQUIPMENT NORMALLY USED

• Telephone and headset, computer, multiple screens, copier, scanning system, printer, postage machine, calculator, and fax machines
• May use other office equipment as needed

Requirements

QUALIFICATIONS

• Prior experience in customer service and/or client relations.
• Must be able to work a flexible schedule, including but not limited to weekends, weeknights and holidays.
• Must be able to travel, including overnight(s), via ground transportation and/or via flight
• Maintain a valid driver’s license within the state of residence and valid automobile insurance
• Advanced computer knowledge using Microsoft Word, Excel, PowerPoint, Internet, Email and use of PDFs
• Ability to handle fluctuating inbound and outbound call volume that can be heavy at times
• Ability to communicate both orally and in writing in a professional manner
• Accuracy and the ability to handle responsibility with limited supervision
• High standard of integrity
• Ability to work well with numbers
• Ability to read and work accurately with formulas
• Demonstrates excellent organizational skills, attention to detail, time management, task oriented
• Good interpersonal communication skills
• Patience, perseverance, and follow through skills
• Ability to handle conflict and difficult clients and/or state stakeholders and/or case managers
• Ability to prioritize and handle multiple demands successfully
• Must be able to plan for and meet multiple deadlines
• Ability to use all office equipment
• Experience working with multiple applications

PREFERRED QUALIFICATIONS

• Some college or College Degree preferred in related field