Associate Community Affairs Specialist

Highmark Health; Pittsburgh (Allegheny County); On-site; USD 52,000 - 78,000; Full time

Job summary

Highmark Health in Pittsburgh, PA seeks a Grants and Sponsorship Coordinator to support sponsorship/grant processes by pulling data, running reports, and assisting with budget development and management.

You will evaluate funding requests, prepare materials, coordinate with community partners, manage programs and events, and ensure compliance with internal policies and IRS regulations. Strong data management and communication skills are essential.

Qualifications

• Experience in corporate community philanthropy or related programs.
• Experience with data management and reporting.
• Ability to manage multiple programs and meet deadlines.
• Strong written and verbal communication.

Responsibilities

• Enter grant/sponsorship data into the system and track requirements.
• Design and prepare reports and templates.
• Process payments through check requests.
• Support community program management and events.
• Represent Highmark Health in community meetings.
• Coordinate collaborations with stakeholders.
• Ensure compliance with policies and IRS regulations.
• Assist with program lifecycle from planning to evaluation.

Skills

Project coordination

Data management

Communication skills

Budgeting

Education

High School Diploma

Bachelor's degree

Tools

Excel

SharePoint

Microsoft Office

Job description

Company : Highmark Health Job Description :

JOB SUMMARY

This position supports the sponsorship/grant processes by pulling data and running reports as requested. Assists in the management of funding requests including budget development and management. Participates in meetings regarding calendar updates, accounts payable, and other projects. Assists with multiple programs and events that support Highmark's business and community missions including volunteer and community programs. Evaluates funding requests, prepares materials, makes funding recommendations, and oversees the management of the grant or sponsorship.

ESSENTIAL RESPONSIBILITIES

• Enter grant/sponsorship, and/or program data into appropriate software system and manage grant and program requirements through the appropriate software platform.
• Design and prepare a variety of reports utilizing appropriate software, including development or customization of report templates.
• Following established protocols, prepare check requests for grants/sponsorship payments and send checks to organizations.
• Assist in management of sponsorship requests and/or the implementation of community programs.
• Serves as a representative in the community.
• Attends meetings/events with community leaders, non-profit organizations and potential funding partners.
• Designs, implements and manages all phases of the program lifecycle for Highmark programs and events, including setting goals, defining tasks and times, managing implementation according to plan and within budget.
• Manages special events, programs and corporate employee engagement activities and special corporate initiatives.
• Manages resource allocation such as volunteers, inter-department support and vendors.
• Develop collaborations and partnerships with key community stakeholders, internal departments and Highmark subsidiaries to effectively implement community programs and events.
• Reviews and evaluates sponsorship and grant funding requests and presents funding recommendations at staff meetings based on Highmark's strategic direction and business needs.
• Prepares materials for review meetings, obtaining additional information from applicants as needed.
• Ensures compliance with standard terms and conditions for sponsorship agreements and contracts, department procedures and corporate giving policies and IRS regulations for grants and programs.
• Meets and communicates with outside agencies regularly to learn of community fund needs.
• Provides due diligence on prospective grantees which may include site visits, examination of project budget, research on program impact and need, and information regarding organization.
• Other duties as assigned or requested.

EDUCATION

• Required High School Diploma.
• Preferred Bachelor's degree.

EXPERIENCE

• Required Experience in corporate community philanthropy, health or human services community programs or related experience.
• Prior experience with data management.
• Preferred 1-3 experience in corporate community philanthropy, health or human services community programs or related experience.

LICENSES AND CERTIFICATIONS

• Required None.
• Preferred None.

SKILLS

• Project management and/or event planning.
• Proficiency in computer applications including Microsoft Office: Excel, Word, PowerPoint, SharePoint.
• Excellent written and oral communication skills.
• Preferred Skills Advanced Microsoft Excel and/or other database software.

Language (Other than English)?

None

Travel Requirement

0% - 25%

PHYSICAL, MENTAL DEMANDS and WORKING CONDITIONS

• Position Type Office-based
• Teaches / trains others regularly
• Occasionally Travel regularly from the office to various work sites or from site-to-site
• Rarely Works primarily out-of-the office selling products/services (sales employees)
• Never Physical work site required Yes
• Lifting: up to 10 pounds
• Constantly Lifting: 10 to 25 pounds
• Occasionally Lifting: 25 to 50 pounds
• Rarely

Disclaimer

The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Compliance Requirement: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies. As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements. Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law. California Consumer Privacy Act Employees, Contractors, and Applicants Notice Highmark Health is a national, blended health organization that includes one of America's largest Blue Cross Blue Shield insurers and a growing regional hospital and physician network. Based in Pittsburgh, Pa., Highmark Health's affiliate businesses, which include Highmark Inc., Allegheny Health Network, HM Insurance Group, United Concordia Dental, HM Health Solutions and HM Home & Community Services. Highmark Health's businesses proudly serve a broad spectrum of health-related needs including health insurance, health care delivery, population health management, dental solutions, reinsurance solutions, and innovative, technology solutions.