Associate, Billing

Horizon Media; New York (NY); Hybrid; USD 40,000 - 50,000; Full time

Benefits offered by this job

Discretionary bonus

Health insurance

Retirement plans

Paid holidays

Unlimited PTO

Mental health resources

Pet insurance

Childcare resources

Identity theft insurance

Fitness reimbursement

Job summary

Horizon Media in New York, NY, is seeking a Billing Associate to deliver accurate client billing in line with contracts and billing requirements. You will support high-quality client service while ensuring financial obligations to vendors are met.

Responsibilities include leading client billing, preparing invoices, partnering with Brand Teams, and providing draft billing and reports within deadlines. The role requires strong numerical skills and accounting basics.

Qualifications

• Foundational understanding of accounting principles.
• Strong mathematical and numerical skills.
• Proficiency in Excel, Word, PowerPoint and Adobe Acrobat.
• College degree or prior relevant experience preferred.

Responsibilities

• 60% - Client Billing; ensure 100% billing accuracy across all assigned client accounts.
• Prepare and distribute complete client billing packages and invoices.
• Partner with Brand Teams to ensure billing is completed within established timelines.
• Provide draft billing, reports and support client documentation as needed.
• Notify Billing Manager of workflow issues or deviations from processes.

Skills

Accounting basics

Numerical skills

Excel

Word

PowerPoint

Adobe Acrobat

Communication

Education

College Degree or Prior Experience

Tools

FreeWheel (Strata/SBMS)

Media Ocean (Prisma)

Job description

Job Description

Job Summary:

The Billing Associate is responsible for delivering accurate and timely client billing in accordance with contractual terms and established billing requirements. This role supports HM’s ability to provide a high level of client service while helping ensure the organization meets its financial obligations to vendors.

Main Responsibilities:

• 60% - Client Billing
• 15% - Departmental meetings
• 20% - Status reporting
• 5% - Ad-hoc requests
• Ensure 100% billing accuracy across all assigned client accounts.
• Manage billing, including client fees, media invoices, and travel and expense charges.
• Establish and maintain organized, accurate records for all client billing documentation.
• Partner with Brand Teams to ensure billing is completed according to established timelines.
• Provide Brand Teams with draft billing, reports, and support client documentation as needed, within required timelines.
• Prepare and distribute complete client billing packages, including email distribution and uploading invoices to the designated invoice processing platform.
• Promptly notify the Billing Manager of workflow issues or Brand Team requests that deviate from established processes.
• Maintain an up-to-date calendar of assigned client billing responsibilities and deadlines.
• Support ad hoc billing requests and special projects as needed.
• Maintain scheduling flexibility to meet client needs, deadlines, and expectations.

Key Relationships:

• Internal:
• Shared Service Teams/Brand Teams
• Client billing team and Senior Management
• Reconciliation Teams
• External:
• Audit requests
• Client billing contacts

Key Behavioral Competencies:

• Demonstrates clear and effective written and verbal communication skills.
• Maintains strong organizational skills, manages priorities independently, and partners with the direct supervisor to adjust priorities as business needs evolve.
• Takes initiative and consistently delivers accurate, high-quality work within established deadlines.
• Demonstrates a high level of attention to detail and accuracy.
• Shows a strong willingness to learn, grow, and develop new skills.
• Adapts effectively to changing priorities, processes, and business needs.
• Maintains a professional and respectful approach in all interactions.
• Actively contributes to ongoing departmental process improvements.
• Effectively manages multiple priorities while collaborating with others and demonstrating a strong work ethic.
• Background:
• Demonstrates a foundational understanding of accounting principles.
• Possesses strong mathematical and numerical skills.
• College Degree or Prior Experience
• Knowledge of Excel, Word, Power Point and Adobe AcrobatFreeWheel (Strata/SBMS) and/or Media Ocean (Prisma) experience is a plus

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Salary Range

$40,000.00 - $50,000.00

A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education, licensure/certifications, and qualifications for the role.

As an organization, we take an aptitude and competency-based hiring approach.__ We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.

Horizon Media is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.