Associate, AI and Advanced Computing

Schmidt Sciences; New York (NY); On-site; USD 120,000 - 150,000; Full time

Job summary

Schmidt Sciences is a nonprofit organization funding AI and advanced computing research. The Associate role sits within the Institute team to support the growing AI and Advanced Computing portfolio and grantmaking operations.

The position involves managing proposal intake, reviewer coordination, applicant communications, and evaluation activities, with opportunities to shape program strategy and collaborate across disciplines.

Qualifications

• Bachelor's degree in computer science or related field preferred.
• 2–3 years of relevant work experience.
• Proficiency with Google Workspace/Microsoft Office; Excel pivot tables and formulas; Airtable desirable.

Responsibilities

• Manage the full lifecycle of the grant process from proposal intake to final reporting.
• Identify and coordinate external reviewers to evaluate proposals.
• Communicate with nominators and applicants throughout the selection process.
• Assist in scheduling interviews and preparing review materials.
• Serve as a point of contact for the grantee network and assist with convenings and travel logistics.
• Develop programming and manage RSVPs, travel logistics, and materials for events.
• Coordinate publicity of awardees' research and impact with science writers.
• Compile data for project and program evaluations in partnership with staff.
• Develop evaluation criteria with program staff and execute evaluation processes.

Skills

Attention to detail

Written and verbal communication

Self-starter

Synthesize complex information

Problem solving

Time management

Interest in AI

Knowledge of AI academic research

Education

Bachelor's degree in computer science or related field

Tools

Excel

Sheets

Airtable

Job description

Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt that works to accelerate scientific knowledge and breakthroughs with the most promising, advanced tools to support a thriving planet. The organization prioritizes research in areas poised for impact including AI and advanced computing, astrophysics, biosciences, climate, and space—as well as supporting researchers in a variety of disciplines through its science systems program.

The Role

The Associate will join the growing Institute team to support existing and emerging grantmaking programs. Initially, they will support the strategic and operational necessities of the growing AI and Advanced Computing team.

This role would be responsible for the following elements of the Institute’s work. The specific work would be developed jointly by the Associate and their manager and may change from time to time.

Key Responsibilities

• Workflow Management: Support the full lifecycle of the grant process, from proposal intake to final reporting. This includes supporting the selection process through SurveyMonkey Apply, updating application materials, and external facing resources.
• Proposal Evaluation: Review applications for compliance and general programmatic fit. Identify, on-board and coordinate external reviewers to scientifically evaluate the caliber of proposals.
• Applicant Communications: Communicate with nominators and applicants throughout the selection process, including soliciting nominations, requesting proposals and providing feedback.
• Selection and Assessment Coordination: Assist in the logistics of the selection process for potential awardees, including scheduling interviews and creating review materials.
• Community Support: Serve as a point of contact for the grantee network, ensuring they have the resources needed to attend convenings and submit reports.
• Event Logistics: Support the planning of convenings and workshops by developing relevant programming, managing RSVPs, travel logistics, and materials preparation.
• Awardee Publicity and Communications: Develop and coordinate public-facing resources to communicate our awardees’ research and impact, in partnership with science writers.
• Evaluation Support: Compile data and materials used in project and program evaluations, in partnership with program staff.
• Project and Programmatic Evaluation: Develop evaluation criteria in partnership with program staff, and execute comprehensive evaluation processes for projects and programs.

Required Qualifications

• Education: Bachelor’s degree in computer science, or a related field are preferred but not mandatory (if the candidate demonstrates strong technical literacy.)
• Experience: 2-3 years of relevant work experience. Experience in operations, consulting, project management, or knowledge of AI academic research is a plus.
• Technical Fluency: Comfort with modern office suites (Google Workspace/Microsoft Office) is required. Proficiency in Excel/Sheets (pivot tables, complex formulas) and/or Airtable is highly desired.
• Organizational Superpower: Exceptional attention to detail and the ability to manage multiple timelines and complex administrative processes without letting things slip through the cracks.
• Communication: Strong written and verbal communication skills, with the ability to synthesize complex information into clear summaries.
• Dynamic and Proactive Personality: Successful candidates will be proven problem-solvers and self-starters.
• Content Knowledge and Interest: Demonstrated interest in artificial intelligence and computer science are required

$120,000 - $150,000 a year

This is an exempt position.

Schmidt Sciences, is an Equal Employment Opportunity employer that proudly pursues and hires a diverse workforce. We do not make hiring or employment decisions on the basis of race, color, religion or religious belief, ethnic or national origin, nationality, sex, gender, gender-identity, sexual orientation, disability, age, military or veteran status, or any other basis protected by applicable local, state, or federal laws or prohibited by Company policy. We strive for a healthy and safe workplace and strictly prohibit harassment of any kind.