Associate Administrator - Clinical (Anesthesiology & Critical Care Medicine)

John Hopkin’s University; Baltimore (MD); On-site; USD 101,000 - 176,000; Full time

Job summary

The Johns Hopkins University is seeking an Associate Administrator - Clinical to lead financial, operational, and administrative activities for one or more divisions within a large clinical department. The role reports to the Clinical Administrator and oversees finances, HR, and program development across SOM and JHHS.

Key duties include budgeting, financial reporting, revenue optimization, staffing oversight, and collaboration with department leadership to improve patient access and

Qualifications

• Bachelor’s degree in finance, accounting, business, health care administration or related field.
• Eight years of progressively responsible administrative and financial experience in a medium to large clinical department.
• Supervisory experience; additional education may substitute for required experience or education beyond a high school diploma.

Responsibilities

• Manage divisional financial lines of business (clinical, research, gift, endowment, etc.) and reporting.
• Meet and exceed operating targets and participate in performance improvement goals.
• Reconcile monthly financial statements and provide financial reports to leadership.
• Develop billing strategies to maximize annual charges and faculty productivity reporting.
• Collaborate with leaders to ensure optimal clinic operations and patient access goals.
• Support project planning, timelines, and implementation with leadership.
• Assist with budgeting processes and development of operating budgets.

Skills

Budgeting

Financial Acumen

Financial Administration

HR Management

Operational Oversight

Communication Skills

Program Management

Quality Improvement

Education

Bachelor’s Degree in Finance, Accounting, Business, Health Care Administration, or related field

Master’s Degree in a related field

Job description

We are seeking a Associate Administrator-Clinical who will provide leadership and management of the financial, operational, and administrative activities for one or more divisions within a large clinical department. The position reports directly to the Clinical Administrator. The position manages finances, human resources, and program/business development. Operational oversight and other patient care fiscal and administrative operations that typically span the Johns Hopkins University School of Medicine (SOM) and the Johns Hopkins Health System (JHHS). The Associate Administrator-Clinical partners with the Administrator to maintain sustainable financial success, implementing continuous performance improvement, and helping develop new programs. The Associate Administrator is responsible for the clinical practice operations and annual revenue generated by physicians and advanced practice providers.

Specific Duties & Responsibilities

Financial

• Manage all divisional financial lines of business (clinical, research, gift, endowment, etc.) that generate budget expense and sponsored expense, including substantial institutional support that requires a high level of scrutiny and reconciliation.
• Meet and exceed operating targets set by the department and SOM and participate in annual performance improvement goals.
• Review monthly account and/or business plan activity, correct errors, and identify and report any problems or discrepancies.
• Reconcile monthly financial statements between JHM entities.
• Provide financial and other operational reports, as needed, for JHM, JHHS, JHU, and departmental leadership.
• Provide, review, and analyze the clinical practice finances of assigned areas.
• Develop appropriate billing strategies to maximize annual charges.
• Develop faculty profit and loss statements or other metrics and provide regular updates to leadership on faculty productivity reporting.
• Develop strategies with leadership and faculty for establishing and utilizing discretionary funds that aligns donor intent, budget guidelines and applicable JHU policies.
• Monitor faculty, staff, and fellow percent of effort expended on research grants and contracts and maintain equivalent salary distribution on accounts.
• Develop the annual operating budget for submission.
• Assist with the clinical budgeting process and ensure performance improvement on bottom line.
• Design and produce various reports utilizing institutional data to create monthly, quarterly, and annual financial reports for leadership.
• Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, check requests, and telephone service requests.
• Prepare electronic budgets and expenditure transfers.

Operations Management

• Collaborate with faculty, nursing, and administrative leaders to ensure optimal clinic operations.
• Provide practice management leadership as needed to all faculty practices.
• Ensure patient access goals are met for clinic visits and other appointment scheduling.
• Develop systems for administrative workflow in accordance with departmental goals.
• Manage departmental operations to ensure patient-centered activities and maximize patient satisfaction scores.
• Utilize patient satisfaction data to identify opportunities for improvement in departmental workflow and improve patient satisfaction.
• Investigate and respond to patient complaints.
• Ensure appropriate levels of staffing in all administrative areas.
• Make recommendations about opportunities to improve space utilization and define needs and justification for additional space to the administrator and chair.

Program/Project Planning & Development

• Support development of tactical business plans in conjunction with administrative leaders.
• Develop comprehensive project plans for identified opportunities, establish project goals, objectives and outcomes, secures leadership support and endorsement.
• Determine project timeline to accomplish identified goals with milestones.
• Assist in the implementation of projects, utilize skills of communication, negotiation and problem solving to execute steps of implementation, monitor progress towards outcomes and modify action plan, plan interventions as necessary to maintain timeline, recognize potential for integration/collaboration.
• Evaluate project outcomes, collect relevant data to determine efficiency of project, make and implement recommendations to improve outcomes or processes, develop written summary reports and make recommendations to the leadership.

Human Resources

• Work closely with department, JHU SOM and Central, and JHHS human resources staff on routine and non-routine HR issues.
• Ensure performance management is carried out consistent with appropriate policies.
• Provide recommendations for staffing resource allocations.
• Other duties as assigned.

In addition to the duties listed above

• Serves as the primary editor of ACCM’s faculty and clinical associate compensation plan. Collaborates with clinical leaders in defining components of the department’s compensation structure based on clinical units. Models scenarios based on clinical service coverage needs, including operating rooms and intensive care units staffed by ACCM. Determines compensation plans as part of the recruitment and offer letter cycle.
• Serves as decision support for coverage models among JHH, JHBVMC, and HCMC, determining the incremental cost and revenue associated with increases in service line expansion. Directs the development and dissemination of clinical operating reports that reconcile actual clinical staff deployment against budgeted clinical staffing.
• Establishes incremental reporting capabilities to further describe and account for the unique challenges in staffing the perioperative environment. Expands ACCM’s business intelligence capabilities through unique operating reports that improves the knowledge and understanding of differing case distributions and the related financial impact at the service line level.

Minimum Qualifications

• Bachelor’s Degree in Finance, Accounting, Business, Health Care Administration or a related field.
• Eight years of progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a medium to large clinical department, including financial management experience (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.)
• Supervisory experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Master’s Degree in a related field.

Technical Skills & Expected Level Of Proficiency

• Budgeting - Advanced
• Documentation and Reporting - Advanced
• Financial Acumen - Advanced
• Financial Administration - Advanced
• HR Management - Advanced
• Operational Oversight - Advanced
• Oral and Written Communications - Advanced
• Process Improvement - Advanced
• Program Management -Advanced
• Quality Improvement and Patient Satisfaction - Advanced

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Associate Administrator - Clinical

Job Posting Title (Working Title): Associate Administrator - Clinical (Anesthesiology & Critical Care Medicine)

Role/Level/Range: L/04/LF

Starting salary: $100,655 - $176,195 Annually (Commensurate w/exp.)

Employee group: Full Time

Schedule: Mon - Fri

FLSA Status: Exempt

Location: School of Medicine Campus

Department name: SOM Ane General Administration

Personnel area: School of Medicine