Associate, Administrative Services

HITT Contracting; Raleigh (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

HITT Contracting in Raleigh, NC seeks an Associate Administrator – Administrative Services Associate to support event logistics, catering, and general office operations on-site. You will coordinate with the Office Manager to ensure seamless execution of internal events and guest services.

The role emphasizes strong MS Office skills, clear communication, and basic clerical know-how, with responsibilities spanning inventory, onboarding PPE shipments, and conference room preparation for meetings

Qualifications

• A high school degree is required.
• Proficiency in Microsoft Office, especially Word and Outlook, is required.
• Knowledge of basic clerical and administrative procedures is required.
• Knowledge of customer service principles and practices is required.
• Basic reading and writing skills.
• Excellent verbal communication skills.

Responsibilities

• Coordinate catering requests and logistics for events with the Office Manager.
• Set up conference rooms and arrange furniture for events and meetings.
• Maintain pantry operations and service coffee brewers as needed.
• Prepare PPE shipments for local and regional new hires and track onboarding items.
• Update onboarding trackers and ensure sign-offs for hires and departures.

Skills

MS Office

Customer service

Verbal communication

Reading & writing

Clerical procedures

Education

High school diploma

Tools

Office Suite

Job description

Associate Administrator – Administrative Services Associate

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Responsibilities

Catering and Concierge Service

• Executes catering requests as assigned by the Office Manager
• Coordinates with the Office Manager regarding logistics for large catering events
• Manages linens for events, which includes dressing tables as needed, removing linens, washing, drying, and storing
• Sets up food and ensures that conference rooms are properly organized to host requested events
• Requests support from the Facilities Manager if specific furniture arrangements are necessary for event spaces
• Communicates with the event organizer to ensure that all details are covered for an exceptional event experience
• Coordinates with the Facilities Manager to request support for pick up or delivery of catering items as needed
• Maintains pantry operations, which includes restocking and servicing coffee brewers as needed
• Coordinates with the Office Manager to support internal events as requested by our Events team and the Team Member Engagement team
• Collaborates with Administrators in preparing promotional items needed for events and marketing requests
• Purchases catering supplies as needed to maintain inventory in the catering closet and additional supplies needed for event support
• Sets up beverages for catered events, which includes collecting the coolers from our Warehouse, filling them with ice and beverages, emptying the coolers post-event, cleaning them, returning them to our Warehouse, and performing an inventory of the beverages returned for cost‑transferring
• Books conference rooms set‑up time before the event and after the event for breakdown

Administrative Support

• In collaboration with the Office Manager, installs and removes office and cubicle signatures for new hires or relocations, and reports to the Office Manager any discrepancies found between the physical layout and electronic version on Staff map
• Pulls information from the New Hire Onboarding report and prepares PPE needed for local and regional new hires
• Collects and prepares the shipment of PPE to regional new hires, ensures that items are shipped timely to guarantee arrival before orientation day, and communicates with the regional office administrator about the shipment of such packages for tracking purposes
• Updates New Hire Onboarding tracker to ensure timely completion of PPE shipments and signature installations/removals at offices/cubes upon hire/departure dates

Qualifications

• A high school degree is required
• Proficiency in Microsoft Office, especially Word and Outlook, is required
• Knowledge of basic clerical and administrative procedures is required
• Knowledge of customer service principles and practices
• Basic reading and writing skills
• Excellent verbal communication skills

This position is fully on‑site and is not eligible for remote work.

HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job‑related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug‑free workplace, consistent with applicable local, state, and federal laws.