Chief of Staff Manager

HITT Contracting Inc.; Washington; On-site; USD 95,000 - 140,000; Full time

Benefits offered by this job

Bonuses

Health insurance

401(k) match

Wellness reimbursement

Paid holidays

Job summary

HITT Contracting Inc. is seeking a highly organized Chief of Staff to support the CEO and strengthen the Executive Office across the enterprise.

You will ensure priorities are executed, protect time for strategic work, and maintain discipline in inputs, decisions, and outputs. You will partner with the Executive Business Partner, own preparation of agendas and materials, and guide the chief of staff function, including developing an Associate Chief of Staff.

Qualifications

• 5–10 years of professional experience in a Chief of Staff or equivalent role.
• Experience in fast‑paced environments with multiple priorities.
• Strong organizational skills and attention to detail; proven completion of tasks.
• Excellent written and verbal communication for executive and board audiences.
• Experience coordinating across teams and leadership levels.
• Discretion in handling sensitive information and sound judgement.
• Proficiency with Microsoft Office Suite and preparing high‑quality presentations.
• Experience with project management tools (e.g., Asana).
• Construction, real estate, or built environment exposure preferred.

Responsibilities

• Readiness management and preparation of executive materials and agendas.
• Governance and meeting execution across the enterprise.
• Enterprise coordination and alignment across teams and leadership levels.
• Team workflows and leadership, including development of an Associate Chief of Staff.
• Special projects and ad hoc execution to support CEO priorities.

Skills

Chief of Staff experience

Fast-paced environments

Organizational skills

Executive communication

Cross-team collaboration

Discretion and judgement

Microsoft Office Suite

Asana / PM tools

Construction/real estate exposure

Tools

Asana

Job description

Every day, our team members do amazing things in pursuit of our shared purpose to build trust with our clients, partners, subcontractors, and teammates. No matter your background, education, or career path, if you share our vision to create extraordinary experiences, you belong at HITT.

Chief of Staff Manager

Job Description:

HITT is seeking a highly organized, execution-focused Chief of Staff to support the CEO and strengthen the effectiveness of the Executive Office, with impact across the enterprise. This role requires someone who operates with a deep respect for detail and a commitment to excellence, not as a catchphrase, but as a standard reflected in how work is prepared, communicated, and delivered. The right candidate understands that precision, completeness, and quality are what enable speed, trust, and strong decision‑making at the executive level.

This role is responsible for ensuring that the CEO’s priorities are executed and that time, attention, and decision‑making are protected and optimized through structure and discipline. Operating as part of a coordinated team and in close partnership with the Executive Business Partner, this individual manages the flow of work into the CEO—shaping materials, driving clarity, and ensuring that all inputs are aligned to enterprise priorities. This includes direct ownership of the preparation and quality of key materials and meeting outputs, such as agendas, presentations, decisions, and follow‑through. They bring a high level of ownership to every detail, ensuring nothing falls through the cracks by closing loops and maintaining accountability across stakeholders.

The Chief of Staff plays a critical role in translating direction into execution and bringing structure, follow‑through, and consistency to how the CEO engages with the business. This role also leads and develops an Associate Chief of Staff, ensuring the Office operates with leverage, efficiency, and high standards.

Responsibilities

• Readiness Management

• Governance & Meeting Execution

• Enterprise Coordination and Alignment

• Team Workflows & Leadership

• Special Projects & Ad Hoc Execution

Qualifications

• 5–10 years of professional experience, including prior experience as a Chief of Staff or in a comparable role supporting senior executives

• Experience operating in fast‑paced, high‑expectation environments with the ability to manage multiple priorities simultaneously

• Strong organizational skills and attention to detail, with a proven track record of driving work through to completion

• Excellent written and verbal communication skills, with the ability to prepare clear, concise materials for executive and board‑level audiences

• Strong interpersonal skills and the ability to build relationships and coordinate effectively across teams and leadership levels

• Sound judgement and discretion, with the ability to handle sensitive and confidential information

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience preparing high‑quality presentations

• Experience with project management or work tracking tools (e.g., Asana)

• Experience in construction, real estate, or the built environment preferred

In accordance with Virginia Senate Bill 215 (SB 215), the base salary range for this position is:

$95,000.00 - $140,000.00

Compensation in other cities and states may vary. HITT Contracting offers a competitive total benefits and compensation package including performance-based bonuses, premium health care coverage including vision and dental, employer-matched 401(k), wellness reimbursement program, paid holidays and time‑off, and other voluntary benefits and leave types. The determination of salary is based on the candidate’s individual professional experience, qualifications, education, skills, and training.

HITT Contracting is an equal opportunity employer. We are committed to hiring and developing the most qualified individuals based on job‑related experience, skills, and merit. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. We value a respectful, inclusive workplace where everyone has the opportunity to succeed. HITT Contracting maintains a drug‑free workplace, consistent with applicable local, state, and federal laws.