Associate Administrative Assistant - Social Services

County of Anoka; Minnesota; On-site; USD 45,000 - 61,000; Full time

Benefits offered by this job

PTO 24 days

Holidays 12.5

Comprehensive insurance

Pension plan

Advancement opportunities

Job summary

Anoka County seeks an Associate Administrative Assistant to provide centralized administrative support for the Community Social Services and Behavioral Health department. This on-site, full-time role handles record keeping, data entry, purchasing, and coordination of special projects. Starting pay aligns with the Anoka County Salary Schedule and offers advancement opportunities.

Work hours are 8:00 a.m. to 4:30 p.m.

Qualifications

• Requires a high school diploma.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.

Responsibilities

• Provide clerical and secretarial support for the department.
• Deliver excellent customer service at the front desk and answer phones.
• Coordinate routine office management, purchasing, and financial activities.
• Create/edit forms in Word/Adobe; merge letters, Excel reports, and PowerPoint presentations as directed.
• Enter data into systems and act as liaison for the department.

Skills

Office management

Data entry

Customer service

Front desk

Phone support

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Adobe

SharePoint

CiviC Plus

Job description

Job Posting End Date: September 21, 2026 at 11:59pm CST Hiring range: $45,177 to $60,964 ($21.72 to $29.31 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County. Come join our team at Anoka County where you can serve your community while enjoying the benefits of work - life balance! This includes 24 days of paid flexible time off and up to 12.5 holidays in your first year. In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59 p.m. on 09/21/2026 in order to be considered.

Position Description

Anoka County Community Social Services and Behavioral Health is committed to meeting people’s needs through quality services. The department has an immediate opening for an Associate Administrative Assistant who will perform various duties. In this position, you’ll provide centralized control and management for the department’s operational and secretarial needs. Some of the critical responsibilities include general office management, such as record keeping, data entry, purchasing and financial activities, clerical and secretarial support, and coordinating special projects. This is a full-time, non-exempt, on-site position. Interviews will take place in the week of September 28, 2026, for those selected to move forward in the hiring process.

Pay & Benefits

Anoka County Salary Schedule Grade 26: $45,177 to $60,964 ($21.72 to $29.31 per hour).

• 24 days of paid flexible time off
• up to 12.5 paid holidays
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at https://www.anokacountymn.gov/benefits
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

Work Location

This position will work on-site at the Anoka County Government Center, located at 2100 3rd Avenue, Anoka, MN 55303. Expected work hours are Monday – Friday 8:00 a.m. – 4:30 p.m.

Job Duties and Responsibilities

• Provide clerical and secretarial support for the department and troubleshoot basic issues related to department administration.
• Deliver excellent customer service while answering phones, providing front desk support, assisting walk-in guests, and reserving facilities.
• Coordinate routine office management and operations, including purchasing and financial activities.
• Create and edit fill in the blank forms in both Word and Adobe, merge letters, Excel reports, and PowerPoint presentations as directed.
• Enter data into systems as needed.
• Act as a liaison and point of contact for the department as assigned.

Minimum Knowledge, Skills, and Abilities Needed

• Requires a high school diploma.

Preferred Knowledge, Skills, and Abilities Needed

• Intermediate level skills in Microsoft Suite including Word, Excel, PowerPoint, Adobe, and Teams.
• Experience working with SharePoint or Civic Plus.
• Experience working with ADA Compliance and WCAG (Web Content Accessibility Compliance) for documents.
• Experience working in a mental health environment.
• Strong written and verbal communication skills.
• Strong grammar and proofreading skills.
• Organizational skills.

Physical Demands and Work Conditions

Standard office environment. Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness. Hearing abilities required for general and phone communication, signals, and machine sounds. Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work. Lifting of 20-40 lbs. Equipment used includes computers, phones, and standard office equipment. Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.

Selection Process

It is important that your application shows all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.

Pre-employment Requirements

Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

About Anoka County

As the fourth largest county in Minnesota, Anoka County thrives because of the diversity, dedication, determination, and innovation of our employees. United by our mission- Commitment to Excellence: Through collaborative efforts, we seek to improve lives and serve with care, integrity, and professionalism- we offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences. Together, we work toward a single purpose of serving Anoka County’s 369,000 citizens in a respectful, innovative, and fiscally responsible manner.

Commitment to Affinity Action and Equal Opportunity Employment

Anoka County is committed to the principles of our Affinity Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affinity Action Plan and Equal Employment Opportunity. If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO Our team of over 2,000 employees is united by a common mission to preserve the public's trust. We do this by bringing our very best to work every day and serving Anoka County's citizens in a respectful, innovative and fiscally responsible manner. If your career aspirations resonate with your mission, we invite you to Find Your Path with Anoka County!