Associate Accountant

KEMI; Lexington (KY); On-site; USD 42,000 - 65,000; Full time

Job summary

KEMI in Lexington, KY seeks a finance support specialist to assist the Accounting team with daily cash handling and recordkeeping. You will reconcile deposits, post payments, and maintain accurate ledgers, working closely with underwriting and claims as needed.

The role requires strong attention to detail, confidentiality, and proficiency with Excel, Word, Outlook, and basic ledger systems. A Bachelor’s in accounting or business is preferred, with 1–3 years of related experience.

Qualifications

• Bachelor's degree in accounting or business preferred.
• 1–3 years of insurance or accounting experience preferred.
• Strong confidentiality, organization and attention to detail.

Responsibilities

• Review daily lockbox reports and reconcile deposits.
• Post payments to policy system or general ledger and handle returned payments.
• Prepare daily bank reconciliations and resolve discrepancies.
• Process refunds, voids, and stop payments as needed.
• Generate HRIS benefits reports and assist with journal entries.

Skills

Confidentiality

Organization

Time management

Communication

Attention to detail

Education

Bachelor's degree in accounting or business

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Origami Claims

General Ledger software

Job description

Review daily lockbox reports, verify accuracy of daily deposits and reconcile Policy system and lockbox barcoded batches. Accurately and timely enter manual items day received. Save batch list reports as appropriate.

Post incoming ACH and wire payments to policy system and/or general ledger, and process returned payments (checks, EFTs, wire and any other payment forms) from reports and/or notices, including corresponding with Underwriting or Claims, where appropriate.

Calculate and review daily balancing of premiums receivable per policy system reports compared to the General Ledger. Promptly discuss any discrepancies, findings, and recommendations for corrections with the Accounting management.

Prepare Operating Bank reconciliation daily, investigating and resolving all discrepancies to ensure Operating account is accurate. Download and match transactions with other daily reports as required. Process accounting transactions related to the employee charity fund using statutory and cash accounting principles and rules.

Perform purchasing functions for office supplies and special orders, including preparation of purchase orders, identification of correct vendor, account and cost center, placing orders and receiving stock. Monitor stock and place orders for business cards, as needed.

Setup Injured Worker EFTs by determining accuracy of banking and payee data. Use general ledger software processes to release monthly EFTs upon reviewing controls and approvals for accuracy.

Generate HRIS benefits reports, evaluate, refine, and maintain benefits payment reports, collaborating with Human Resources on discrepancies, as warranted. Review and determine correct amounts, accounts and cost centers for employee benefit general journal entries. Prepare monthly benefit variance reports, highlight and submit material variances to management.

Request void/reissuance of stale checks when appropriate; provide EOB and check copies.

Serve as a Records Information Officer (RIO) for the Finance unit; determine compliance with the enforcement of records retention guidelines; document tracking and destruction of both paper and electronic records. I do not understand this statement.

Perform a weekly detailed analysis of activity posted to the corporate credit card; promptly investigate and resolve any suspicious activity or other discrepancy. Provide analysis of credit card terms, fees, potential savings and potential efficiencies in processes. Coordinate all reporting with all internal parties to ensure completeness and efficiency.

Process Refunds at least weekly as determined by underwriters or underwriting report approvals. Process Voids and Stop Payments on request for both Policy and Claims related items.

Input monthly deductions report into Origami Claims. Process DOL online payments from Origami Claims.

Run and distribute quarter collections report; prepare monthly report of balances written off and recovered.

Provide exceptional customer service in Finance, responding to inquiries and or providing data or information, as applicable.

Identify and communicate potential cost savings and operational efficiencies.

Achieve employee SMART Goals.

Perform other duties as requested.

Knowledge, Skills and Abilities:

Ability to maintain confidentiality and discretion.

Strong organizational skills, time management skills and attention to detail.

Effective communication skills, both written and verbal.

Knowledge of workers’ compensation insurance operations.

Intermediate knowledge of Microsoft Excel, Word and Outlook.

Ability to efficiently learn and utilize business systems, software, and tools.

Education:

Bachelor’s degree in accounting or business preferred.

Experience:

1-3 years Insurance or accounting experience preferred.

FLSA Category:

Career Path Category & Level:

Non-Exempt.

Business Support, Support II

Support III

Essential Functions:

Efficiently and accurately assist the Finance department with customer service and accounting duties to maintain accurate financial records.

Ability to occasionally work in the Lexington office to receive and/or replenish supplies and process payments dropped in box, as needed.

Ability to sit at a desk for extended periods of time, communicate via telephone, operate a computer, keyboard and mouse throughout the day.

Adhere to all company policies.

Interact professionally with coworkers, existing and potential customers.

Actively support the KEMI Mission, Vision, Values and culture.

The requirements listed above are representative of the knowledge, skills and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer
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