Associate, Absence Management

Phillips 66; Bartlesville (OK); On-site; USD 56,000 - 68,000; Full time

Benefits offered by this job

8% 401k company match

Health Savings Account (HSA) employer…

Medical, Dental, Vision benefits

Job summary

Phillips 66 is seeking an Associate, Absence Management to administer disability benefits and time-off policies with accuracy and timeliness. You will support employees and partners by maintaining records, responding to routine questions, and ensuring payroll and timekeeping data are complete.

You will process leave programs, provide courteous support, and maintain organized records while using standard software and reporting tools to drive accuracy and process improvements.

Qualifications

• High school diploma or GED is required.
• 3+ months of administrative or customer service experience.
• Proficiency in Word, Excel, PowerPoint, Outlook.

Responsibilities

• Process absence and disability administration activities following procedures.
• Provide courteous, timely support to internal and external customers.
• Enter and maintain payroll, timekeeping, and absence data.
• Complete routine administrative tasks, filings, reports and data checks.
• Create and update standard correspondence and documents.
• Maintain confidential files related to leave administration.
• Utilize office software and reporting tools to support data entry and analysis.
• Plan and prioritize work to meet deadlines and improve processes.

Skills

Administrative experience

Customer service

Data entry

Time management

Education

High school diploma or GED

Tools

Absence Compliance Tracker

Power BI

Tableau

Alteryx

Microsoft Office Suite

Job description

Phillips 66 & YOU - Together we can fuel the future

As an Associate, Absence Management, you will help administer Phillips 66 disability benefits and time-off policies through accurate, timely, and consistent processing. You will support employees and business partners by maintaining reliable records, responding to routine questions, and helping ensure related payroll and timekeeping information is complete. This is an opportunity to build practical Human Resources experience while contributing to a team that delivers dependable support to the organization.

What You’ll Do

• Process assigned absence and disability administration activities, including Short-Term Disability, Long-Term Disability, Family and Medical Leave, and other leave programs, by following established procedures.
• Provide courteous, timely support to internal and external customers by responding to routine questions, complaints, and issues and directing matters as needed.
• Enter, verify, and maintain accurate payroll, timekeeping, absence, and related information in accordance with established requirements.
• Complete routine administrative tasks, filings, reports, and data checks, including disability and managed-absence reporting.
• Create, review, and update standard correspondence, communication materials, templates, and other documents for accuracy and completeness.
• Maintain organized, confidential files and records related to leave administration and retrieve information from company systems and filing repositories.
• Use standard office software, reporting tools, digital collaboration platforms, and related systems to support data entry, information retrieval, documentation, and routine analysis.
• Plan and prioritize detailed work to meet deadlines, communicate status, address errors, and support continuous improvements to leave-management processes and procedures.

What You’ll Bring - Required

• Legally authorized to work in the job posting country
• High school diploma or GED
• 3 or more months of administrative or customer service experience
• Intermediate level of proficiency in software such as Microsoft Office Word, Excel, PowerPoint, and Outlook

What Makes You Stand Out - Preferred

• 3 or more years of leave administration or benefits experience
• Experience using Absence Compliance Tracker in Workforce Software
• Experience using Power BI, Tableau, or Alteryx
• Experience with HR data entry, reporting, data retrieval, or records management
• Experience identifying and implementing process efficiencies or best practices
• Experience managing confidential and sensitive information in a Human Resources or benefits environment
• Demonstrated ability to manage detailed work within deadlines and time constraints

Compensation Range

This position has a base salary range of $55,900- $68.310.

At Phillips 66, we are committed to pay transparency and competitive, equitable compensation. Each role is assigned a salary grade with a defined pay range, benchmarked against industry peers. Where a candidate offer falls within the posted range depends on the candidate's experience, skills, and alignment with the role’s requirements. Offers are made to ensure internal equity and market competitiveness. Our compensation programs are designed to reward performance and support career growth.

Total Rewards

Benefits

At Phillips 66, providing access to high quality programs and care for you and your family is important to us. Maintaining a culture of well-being — physical, emotional, social, and financial — is essential for a high-performing organization. When we are at our best, we are poised to deliver exceptional results — personally and professionally. Benefits for certain eligible, full-time employees include:

• Annual Variable Cash Incentive Program (VCIP) bonus
• 8% 401k company match
• Cash Balance Account pension
• Medical, Dental, and Vision benefits with an annual company contribution to a Health Savings Account for employees on HDHP
• Total well-being programs and incentives, including Employee Assistance Plan, well-being reimbursement, and backup family care services

Learn more about Phillips 66 Total Rewards.

Phillips 66 has more than 140 years of experience in providing the energy that enables people to dream bigger and go farther, faster. We are committed to improving lives, and that is our promise to our employees and our communities. We are sustained by the backgrounds and experiences of our diverse teams, which reflect who we are, the environment we create and how we work together. We have been recognized by the Human Rights Campaign, U.S. Department of Labor and the Military Times for our continued commitment to inclusive practices and policies in the hiring and retention of those in the LGBTQ+ community and military veterans. Our company is built on values of safety, honor and commitment. We call our cultural mindset Our Energy in Action, which we define through four simple, intuitive behaviors: We work for the greater good, cultivate an environment of trust, seek different perspectives and pursue excellence.

Learn more about Phillips 66 and how we are working to meet the world's energy needs today and tomorrow, by visiting phillips66.com.

Phillips 66 is an Equal Opportunity Employer