Associate 2 Administrative Support

Abbott Laboratories; Green Oaks (IL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant II to provide advanced support to high-level executives. In this dynamic role, you will manage calendars, schedule travel, and handle correspondence, ensuring smooth operations within the department. The ideal candidate will have a strong background in administrative tasks, with proficiency in Microsoft Office Suite and a proactive approach to problem-solving. Join a company that values career development and offers a comprehensive benefits package designed to enhance your life and career growth. This opportunity is perfect for someone looking to make a meaningful impact in a supportive environment.

Benefits

Career development opportunities

Free medical coverage

Excellent retirement savings plan

Tuition reimbursement

Recognition as a great workplace

Qualifications

• 3+ years of advanced administrative experience required.
• Intermediate to advanced knowledge of Microsoft Office Suite and Adobe Acrobat.

Responsibilities

• Provide advanced administrative support to executives.
• Manage calendars, schedule travel, and handle correspondence.
• Coordinate onboarding for new employees and maintain departmental files.

Skills

Microsoft Office Suite

Adobe Acrobat

Calendar Management

Travel Booking

Budget Tracking

Education

High School diploma

College degree

Tools

Corporate Travel Web site (CTE)

Employee performance management systems

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

About Abbott

Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.

Our diagnostic solutions are used in hospitals, laboratories, and clinics around the globe. The crucial information derived from our tests, instruments and informatics systems are often the first step in patient care decision making for hundreds of health conditions from heart attacks to blood disorders to infectious diseases and cancers.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

The Opportunity

Our location in Lake County, Illinois currently has an opportunity for an Administrative Assistant II. This person will provide advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed.

Core Job Responsibilities:

• Responsibilities include all administrative functions of the department: answering phones; calendar management; scheduling travel; managing correspondence and scheduling couriers; processing expense reports; meeting/event planning; creating or modifying business documents; preparing presentations from source materials; handling teleconference and mobile phones set up and acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files; as assigned; in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures; Corporate Security and Privacy Rules; Corporate Branding Guidelines; and Copy Center procedures (if applicable). Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site (CTE) and employee performance management systems (as applicable).
• Coordinates new employee office and working tools set-ups and onboarding.
• May train/coordinate work for new administrative assistants.

Position Accountability & Scope:

• Consistently interacts with high-level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business-sensitive information.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements and expense reporting.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

EDUCATION AND EXPERIENCE YOU’LL BRING

Required

• High School diploma or equivalent. College degree is preferred.
• 3+ years advanced admin experience or equivalent required.
• Operates with general instruction and some supervision.
• Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Travel booking sites (CTE knowledge preferred).

Preferred

• 3+ years previous administrative experience supporting executive-level positions strongly desired.
• Highly organized & proactive.

Learn more about our benefits that add real value to your life to help you live fully: www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.