Assoc. Program Manager, Activity Management

American-College-of-Cardiology-; Washington (District of Columbia); Hybrid; USD 92,000 - 105,000; Full time

Job summary

American College of Cardiology in Washington, DC, is seeking an Assoc. Program Manager, Activity Management, to oversee education activities—developing, implementing and evaluating both live and online formats.

You will work with healthcare professionals, internal teams, and external partners to ensure compliant, high-quality educational experiences. The role requires strategic oversight, strong project management, and ability to manage timelines, budgets, and faculty coordination while aligning

Qualifications

• 4+ years of project management experience in educational activities.
• Experience coordinating with internal and external stakeholders.
• Experience managing large national meetings.
• Experience delivering online and in-person educational activities.
• Familiarity with accreditation requirements (ACCME/ANCC).

Responsibilities

• Liaise with product or grant manager to intake activity requirements and provide status updates.
• Lead staff and vendors implementing educational activities using project management strategies.
• Develop and manage activity timelines with milestones.
• Schedule and facilitate internal meetings with agendas and minutes.
• Coordinate with multiple internal divisions to ensure successful activity implementation.
• Develop learning objectives, outcomes, and activity agendas.
• Manage faculty invitations and documentation as liaison.
• Coordinate content, permissions, graphics, and references for activities.
• Collaborate with Marketing to support participation goals.
• Monitor financial status and advise on revenue/expenses.
• Provide onsite leadership for faculty and logistics.
• Ensure compliance with accreditation policies and procedures.

Skills

Project management

Cross-functional collaboration

Budget management

Meeting facilitation

Communication

Strategic oversight

Attention to detail

Teaching/education design

Tools

MS Office

Adobe Pro

Job description

Assoc. Program Manager, Activity Management

Washington, DC, United States (Hybrid)

• Department Education Activity Management
• Target Salary Range at Hire $92,000 - $105,000

Job Description

The Assoc. Program Manager, Activity Management is responsible for providing strategic oversight for education activities and managing a broad variety of duties involved with planning, developing, implementing, and evaluating educational activities, including both face-to-face and online formats, for the American College of Cardiology (ACC). Activity Managers partner with healthcare professionals, internal colleagues, and external partners to successfully implement activities in compliance with relevant regulatory requirements.

Responsibilities

• Liaise with product or grant manager to intake activity requirements and provide implementation status updates
• Lead the team of staff and vendors implementing educational activities using proven project management strategies
• Develop and manage activity timelines, ensuring milestones are reached according to schedule
• Schedule and facilitate internal team and faculty meetings, including the development of agendas and meeting minutes that are shared with relevant stakeholders and maintained in planning files
• Partner and coordinate with internal stakeholders across multiple divisions and departments relevant to the goals and format of the activity (e.g., Instructional Design, Logistics, Marketing, Communications, Member Strategy, IT AV Collaboration & Events, Education Measurement & Analysis, etc.) to ensure successful and efficient activity implementation
• Partner with activity leadership, faculty, and fellow staff to ensure development of needs-based, measurable educational content through the:
  • Use of appropriate sources and data to identify key clinical and/or non-clinical problems and the associated practice gaps that should be addressed through the activity
  • Development of learning objectives, identification of desired outcomes, and agenda for activities
  • Integration of an activity design that incorporates teaching strategies appropriate for the adult learner
  • Implementation of activity assessment strategy designed to measure outcomes
• Develop, distribute, collect, and maintain faculty invitations and ensure required documentation is completed, serving as the primary liaison to faculty throughout implementation
• Procure primary source material; ensuring all necessary elements are received and properly processed, including content, photographs, permission(s), disclosure information, graphics, and references.
• Coordinate with logistics staff to plan and implement activities, and to ensure effective and fully integrated learning design that carries through to venue
• Collaborate with Marketing and Branding to facilitate the development of marketing plans and materials that will support achievement of participation goals
• Develop and/or coordinate materials for distribution to learners
• Monitor the financial status of assigned activities, including recommending areas for managing revenue and expenses
• Provide onsite team leadership and support for faculty and assist, as needed, with other logistics
• Ensure compliance with and documentation of accreditation policies and procedures (e.g., ACCME, ANCC, etc.)
• Keep current on standards and guidance in the medical education field that impact activity development and management
• Implement best practices in continuing education, including researching and sharing innovative ideas for potential integration into the development and delivery of activities
• Other responsibilities as assigned

Qualifications

• 4+ years of demonstrated experience in project management and/or development of educational activities
• At least two years of experience working in a team environment with internal and external constituencies
• Experience managing multiple large-scale (200+ attendees, concurrent sessions), national meetings simultaneously
• Experience managing online delivery of educational activities through a Learning Management System, and/or online platform
• Strong interpersonal skills that support teaming with a broad array of stakeholders, including medical professionals, executive leaders, contractors, consultants, partners, and internal colleagues
• Demonstrated ability to organize complex projects and be attentive to details that will influence the success of a project
• Ability to manage multiple educational activities and associated tasks simultaneously, set priorities, and maintain timelines
• Familiarity with developing and monitoring budgets and expenditures
• Excellent critical thinking and problem-solving skills
• Strong oral and written communication skills necessary to interface with relevant stakeholders
• Strong copyediting and proofreading skills
• Intermediate proficiency in MS Office (i.e., Outlook, Word, Excel and PowerPoint) and Adobe Professional
• Knowledge of industry standards and guidelines related to certified medical education
• Knowledge of instructional design principles and aligned adult learning strategies
• Requirement to periodically work outside of standard work hours to meet deadlines, including the publishing of news from scientific meetings
• Ability to travel both in support of job responsibilities and for professional development (anticipated at 10% or less of time annually; may be up to one week at a time and includes weekend travel)
• Activity management experience in the medical education field
• Project management certification or credential
• Experience using constituent engagement and management software (e.g., Personify, Salesforce)
• Experience with timeline management software (e.g., Microsoft Project)

About Us

At the American College of Cardiology, we bring our hearts to work.

We are a 500-person organization dedicated and committed to our mission to transform cardiovascular care and improve heart health for all for more than 75 years. When you join our team, you become part of a culture that envisions a world where science, innovation and knowledge optimize cardiovascular care and outcomes.

Every day, we are committed to supporting our more than 60,000 members and their patients around the globe and in doing so, ensure our staff have a positive environment of teamwork, collaboration, professionalism and excellence. To learn more about why ACC has been recognized as a great place to work, please visit our site, www.acc.org/jobs .

What We Offer:
ACC values all members of our College family, including ACC staff. As the foundation of the organization, ACC staff enjoy world-class benefits and a culture of work-life balance. Our benefit offerings include insurance (medical, dental, vision, basic life, and short- and long-term disability, and supplemental options), generous paid time off (pre-loaded vacation and sick, 12 holidays and an organizational shut-down during the last week of the year, parental leave, 2 community service days, and half-day summer Fridays), tuition assistance and a very competitive 10% retirement contribution after a year of service, and much more! You can visit our careers site for an overview of our full offerings. Please note that these offerings may change at any time.

ACC believes in fair and equitable pay. Multiple factors are taken into consideration when we determine what salary to offer a selected candidate. These factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate’s work experience, education and training, as well as internal equity, market, and business considerations. Our salary ranges differ based on the cost of labor in the local market where the job will be performed.
The salary ranges for will vary based on the local labor market; ACC’s Recruitment Team will be able to provide more information to candidates during initial discussions.

EEOC:
ACC is proud to be an equal opportunity and affirmative action employer. We celebrate diversity and are committed to creating an inclusive environment for all candidates and employees. All employment is decided on the basis of qualifications, merit and business need. Equal Opportunity Employer, including individuals with disabilities and veterans. ACC is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact Katie Sarreal, HR Business Partner at [e-mail] [phone].