Assoc Patient Service Spec

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Vanderbilt University Medical Center is seeking a patient services professional to support patients before, during, and after appointments. You will facilitate check-in/out, coordinate scheduling, verify insurance, and assist with billing while upholding HIPAA and privacy standards.

In this role you will interact with patients, staff, and payors, delivering excellent service and ensuring accurate data entry, payments, and compliant administrative processes.

Qualifications

• Provides service to patients before, during or after appointments with regular guidance.
• Verifies insurance coverage and assists with billing and payments.
• Follows HIPAA, consent and billing form standards and safeguards patient information.

Responsibilities

• Check-in and check-out patients.
• Manage reception area and devices; support MHAV engagement.
• Schedule appointments and communicate with patients.
• Provide customer service and de-escalate issues to maintain service quality.
• Verify insurance, resolve payor verification issues and support accurate billing.
• Collect payments due at time of service and ensure timely collections.
• Ensure HIPAA and consent forms meet policy requirements.
• Interpret patient situations involving minors/incapacitated adults per policies.
• Responsibilities may expand beyond listed tasks.

Skills

Customer Service

Patient Scheduling

Patient Documentation

Medical Terminology

Job description

Discover Vanderbilt Health : With eight hospitals and over 180 clinics, we are the region's largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world‑class care to the people of the Mid‑South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you'll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: CHOC DOT 4 Admin

Job Summary:

JOB SUMMARY Provides service to patients before, during or post appointment with regular guidance. Facilitates efficient workflow, supports appropriate use of technology, and engages in effective communication.

KEY RESPONSIBILITIES

• Conducts patient check-in and check-out.
• Manages and maintains reception area and welcome tablets; Impacts patient's MHAV engagement.
• Schedules appointments through clinical communication or direct request and effectively communicates to patients.
• Provides excellent customer service and recovers service through de‑escalation with guidance.
• Obtains and loads insurance coverage, performs verification, and resolves various RTE errors to ensure appropriate billing; Utilizes payor verification websites.
• Generates accurate registration efficiently and collects payments due at time of service to meet collection metrics.
• Ensures compliance of all HIPAA, consent, and billing forms to patients while ensuring HIPAA, consent and billing forms meet established benchmarks.
• Interprets patient situations involving minors/ incapacitated adults to ensure patient is protected and represented within VUMC policies and legal guidelines.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES

• CUSTOMER SERVICE (Novice): A continuing focus on the needs and requirements of customers, anticipating their needs, remaining sensitive to customers while performing services for them, responsive to customer needs.
• PATIENT SCHEDULING (Fundamental Awareness): The ability to coordinate and schedule patient appointments, procedures, and other office visits with various computer systems in the hospital or clinic. Knowledge of VAS and EPIC decision trees.
• PATIENT DOCUMENTATION (Fundamental Awareness): The ability to receive and record patient information compliant with legal guidelines.
• MEDICAL TERMINOLOGY & DOCUMENTATION (Fundamental Awareness): The ability to comprehend medical terminology and documentation in an office or surgical setting.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities:

• * Organizational Impact: Performs clearly defines tasks and methods described in detail to achieve standardized solutions that impact own performance with regular guidance.
• * Problem Solving/ Complexity of work: Follows a well established process to solve routine problems where solutions are clearly prescribed.
• * Breadth of Knowledge: Has basic job knowledge of systems and procedures that are common to own job.
• * Team Interaction: Individually contributes to the team.

Core Capabilities :

Delivering Excellent Services : Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service. Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality : Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. Ensures Continuous Improvement: Shows eagerness to learn new knowledge, technologies, tools or systems and displays willingness to go above and beyond. Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively: Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high‑quality work/service. Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources